Review and address the the applicable Payroll verification items. This should be completed before each group of employees start their new pay for the new year.
Run a user-created report to verify the following information:
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Verify that service records were created and/or updated with leave.
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Verify that Distribution codes are accurate and reflect the correct fiscal year.
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Verify that the applicable Distribution codes have a federal Fund to Grant Code. (240 may not have a grant code)
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Verify that the Original Employment Date or Latest Re-Employ Date fields are populated.
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Verify if there are any changes to the Employment Type, Retiree Employment Type and/or Sub Type fields.
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Verify all retirees for applicable surcharges.
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Verify that the contract Begin and End Dates are within the applicable school year.
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Verify the Number of Days Employed.
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Verify the % of Day Assigned (Did employees change from part-time/full-time?)
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Verify the Number of Months in the contract.
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Verify the Number of Payments and Number of Remaining Payments.
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Verify TRS eligibility using the View Employee Information screen in the TRS RE Portal.
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Verify the employees who are coded Non-TRS eligible (should only be seasonal, subs, retirees, etc.)
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Verify unemployment. Per the TASB May 2017 newsletter, superintendent wages are now subject to unemployment. Student workers are the only exempt exceptions.
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Reference the FICA/Medicare - Quick Reference to verify FICA eligibility for all employees coded Y specifically substitutes who were hired as full-time employees (e.g., teacher). (only subs, seasonal, not students)
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Verify salaries, distribution codes, and whether Expense 373 is selected for all applicable employees.
Subs - Run a user-created report to verify the following information:
• TRS Member Positions
• Contract Begin and End Dates (First day when sub begins work for the school year through last day of school)
• FICA Eligibility
• No TRS
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Retirees - Run a user-created report to verify the following information:
• Retiree Employment Type Code
• TRS member positions
• Contract Begin and End Dates (First day when retiree begins work for the school year through last day of school)
• FICA Eligibility
• No TRS
If applicable and not addressed in the August TRS Reporting Process, address August adjustment days.
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Ensure that auxiliary role IDs are set up for applicable employees. This task is included in the TSDS PEIMS Fall Submission Data for Business guide. It is important to verify that this field and additional business data for Fall PEIMS for applicable staff are reported accurately. All business-related data that is reported for Fall PEIMS is listed in the linked guide.
