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general:humanresources:maintenance:staffdemo:demographicinformation:body

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general:humanresources:maintenance:staffdemo:demographicinformation:body [2018/08/07 14:04] – emorenogeneral:humanresources:maintenance:staffdemo:demographicinformation:body [2025/10/13 20:47] (current) – emoreno
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 {{page>general:employeedemoaddress}} {{page>general:employeedemoaddress}}
  
-Complete the following employee demographic fields:+VCV Complete the following employee demographic fields:
  
-^Sex|[[general:tsds:reportingelements|PEIMS Reporting Element]]\\  \\  Click {{:images:dropdown.gif|Drop-down Arrow}} to select the employee's gender.\\  \\  Reported to TRS and TEA.| +^Sex|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the employee's gender.\\  \\  Reported to TRS and TEA.| 
-^DOB|[[general:tsds:reportingelements|PEIMS Reporting Element]]\\  \\  Type the employee's date of birth in the MM-DD-YYYY format.\\  \\  Reported to TRS and TEA.|+^DOB|Type the employee's date of birth in the MM-DD-YYYY format.\\  \\  Reported to TRS and TEA.|
 ^Marital Stat|Click {{:images:dropdown.gif|Drop Down Arrow}} to select the employee's marital status.\\  \\  Actual status and not the W-4 status for withholding tax calculations.| ^Marital Stat|Click {{:images:dropdown.gif|Drop Down Arrow}} to select the employee's marital status.\\  \\  Actual status and not the W-4 status for withholding tax calculations.|
 ^Citizenship|Selected by default to indicate that the employee is a U.S. citizen. Clear the field to indicate that the employee is not a U.S. citizen.| ^Citizenship|Selected by default to indicate that the employee is a U.S. citizen. Clear the field to indicate that the employee is not a U.S. citizen.|
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 ^Other Language|{{page>general:employeedemootherlanguage}}| ^Other Language|{{page>general:employeedemootherlanguage}}|
  
-Under **Ethnicity**, select all check boxes that apply for Ethnicity and Race options from the Employee Ethnicity and Race Data Questionnaire.+VCV Under **Ethnicity**, select all check boxes that apply for Ethnicity and Race options from the Employee Ethnicity and Race Data Questionnaire.
  
-^Hispanic/Latino|[[general:tsds:reportingelements|PEIMS Reporting Element]]\\  \\  Select if the employee is of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race. Otherwise, leave this field blank.|+^Hispanic/Latino|Select if the employee is of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race. Otherwise, leave this field blank.|
  
-Under **Race**, select all races that apply (at least one race must be selected) regardless if **Hispanic/Latino** is selected:+VCV Under **Race**, select all races that apply (at least one race must be selected) regardless if **Hispanic/Latino** is selected:
  
-^American Indian Alaskan Native|[[general:tsds:reportingelements|PEIMS Reporting Element]]\\  \\  Select if the employee has origins in any of the original peoples of North and South America (including Central America), and who maintains a tribal affiliation or community attachment.| +^American Indian Alaskan Native|Select if the employee has origins in any of the original peoples of North and South America (including Central America), and who maintains tribal affiliation or community attachment.| 
-^Asian|[[general:tsds:reportingelements|PEIMS Reporting Element]]\\  \\  Select if the employee has origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.| +^Asian|[[general:tsds:reportingelements|Select if the employee has origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.| 
-^Black African American|[[general:tsds:reportingelements|PEIMS Reporting Element]]\\  \\  Select if the employee has origins in any of the black racial groups of Africa.| +^Black African American|Select if the employee has origins in any of the black racial groups of Africa.| 
-^Native Hawaiian Pacific Islander|[[general:tsds:reportingelements|PEIMS Reporting Element]]\\  \\  Select if the employee has origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.| +^Native Hawaiian Pacific Islander|Select if the employee has origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.| 
-^White|[[general:tsds:reportingelements|PEIMS Reporting Element]]\\  \\  Select if the employee has origins in any of the original peoples of Europe, the Middle East, or North Africa.|+^White|Select if the employee has origins in any of the original peoples of Europe, the Middle East, or North Africa.|
  
-Under **Phone**:+VCV Under **Phone**:
 {{page>general:employeedemophone}} {{page>general:employeedemophone}}
  
  
-Under **Restrictions**:+VCV Under **Restrictions**:
  
 ^Local|Click {{:images:dropdown.gif|Drop-down Arrow}} to select employee data that is restricted from local distribution.| ^Local|Click {{:images:dropdown.gif|Drop-down Arrow}} to select employee data that is restricted from local distribution.|
 ^Public|Click {{:images:dropdown.gif|Drop-down Arrow}} to select employee data that is restricted from public distribution.| ^Public|Click {{:images:dropdown.gif|Drop-down Arrow}} to select employee data that is restricted from public distribution.|
  
-Under **Local Use**, in the **1** and **2** fields, type the locally assigned data. The fields can be a maximum of ten characters.+VCV Under **Local Use**, in the **1** and **2** fields, type the locally assigned data. The fields can be a maximum of ten characters.
  
  
-Click **Emp Notes** to add or view existing notes about a specific employee. The Employee Notes pop-up window is displayed. A paperclip is displayed on the **Emp Notes** button if there are existing notes. +VCV Click **Emp Notes** to add or view existing notes about a specific employee. The Employee Notes pop-up window is displayed. A paperclip is displayed on the **Emp Notes** button if there are existing notes. 
  
-^Work E-mail|Type the employee's work email address. The field can be a maximum of 45 characters. Click **Work E-mail** to send an email message to the employee's work email address using your default email program. The To: email address is populated if the **Work E-mail** field contains an email address.\\  \\  The work email address is used for Employee Access, wage and earning statements, and workflow notifications.|+^Work E-mail|Type the employee's work email address. The field can be a maximum of 45 characters. Click **Work E-mail** to send an email message to the employee's work email address using your default email program. The To: email address is populated if the **Work E-mail** field contains an email address.\\  \\  The work email address is used by the system to send notifications from EmployeePortal such as wage and earning statements. This email address is also used to send workflow notifications from various applications (e.g., Purchasing, Warehouse, etc.).|
  
 [[general:staffdemoworkemail|Allowed work email address domains]] [[general:staffdemoworkemail|Allowed work email address domains]]
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 </WRAP> </WRAP>
  
-Under **Emergency Contact Information**:+VCV Under **Emergency Contact Information**:
  
 ^Name|Type the full name of the person to contact for the employee in case of emergency. The field can be a maximum of 26 characters.| ^Name|Type the full name of the person to contact for the employee in case of emergency. The field can be a maximum of 26 characters.|
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 ^Emergency Notes|Type any data pertinent to the employee but not covered by other fields on the tab. The field can be a maximum of 25 characters.| ^Emergency Notes|Type any data pertinent to the employee but not covered by other fields on the tab. The field can be a maximum of 25 characters.|
  
-Click **Save**. +VCV Click **Save**. 
  
  
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 <WRAP Box> <WRAP Box>
-**Note**: If you click the **Add Emp** button to add a new employee record, the **Documents** button is not displayed until the record is saved.+**Note**: If you are adding a new employee record (**Add Emp**) and the Document Attachments feature is enabled for your LEA, the **Documents** button is not displayed until the record is saved.
 </WRAP> </WRAP>
  
general/humanresources/maintenance/staffdemo/demographicinformation/body.1533650688.txt.gz · Last modified: 2018/08/07 09:04 (external edit)

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