Payroll > Tables > District HR Options
❏ Address the following District HR Options to indicate how hours (actual/scheduled) are reported and processed for TRS purposes.
Update Actual Hours From Payroll Processing | Select to use actual hour data from the pay transmittals during the Payroll > Payroll Processing > Run Payroll process to update/insert records in the Actual Hours table that is used for TRS processing. This field is selected by default. If selected, the Payroll > Payroll Processing > Run Payroll > Pre-Post Reports > HRS2700 - Actual Hours Worked report uses data from the transmittals. If not selected, you must either use the Payroll > Utilities > Import Actual Hours Worked page to import the actual hours from a file or manually enter the data on the Payroll > Maintenance > Actual Hours Worked page. |
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Per TRS, each employee must have actual hours worked or hours scheduled reported.
❏ Under TRS Extract Options, indicate which hours to report for each listed pay type (pay type 1 - contracted, pay type 2 - non-contracted, pay type 3 - hourly).
Note: Substitutes are paid as contracted and as needed. TRS requires the actual days worked for substitutes, and the actual days and hours worked for retired substitutes.
Use Pay Dates for TRS Month or Actual Date |
This field applies to the RP20 and ER20 extracts. |
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Pay Type 1 - Report Actual or Scheduled Hours |
This field applies to the RP20 extract. |
Pay Type 2 - Report Actual or Scheduled Hours |
This field applies to the RP20 extract. |
Pay Type 3 - Report Actual or Scheduled Hours |
This field applies to the RP20 extract. |
Personnel > Tables > Job/Contract > Job Codes
Use the Job Code table to update the FTE Hrs field for all full-time jobs. This information is used on the ED40 (Contract and Position) record to report the number of hours an employee must work in order to be considered full-time.
❏ Locate a job code or click +Add to add a new job code.
❏ In the FTE Hrs field, type the number of full-time equivalent hours for the selected job code.
❏ Click Save.
Personnel > Maintenance > Employment Info
Use the Staff/Job Pay Data page to update the necessary TRS reporting data fields.
❏ Retrieve an employee.
Employment Type | |
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Retiree Employment Type | |
ERS Retiree Health Elig | Select if the employee is an Employment Retirement System of Texas (ERS) retiree and is eligible to receive health coverage for the current year through ERS. If selected, the employee does not pay the Member Insurance Contribution (IN), and the employer does not pay the Reporting Entity TRS-Care payment (RI). |
NY ERS Retiree Health Elig | Select if the employee is an Employment Retirement System of Texas (ERS) retiree, and is eligible to receive health coverage for the next year through ERS. |
Payroll > Maintenance > Staff/Job Pay Data > Job Info
❏ Click Save.
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