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payroll:payrollprocessing:payrolladjustments:checkvoid

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payroll:payrollprocessing:payrolladjustments:checkvoid [2020/04/01 19:59] – created emorenopayroll:payrollprocessing:payrolladjustments:checkvoid [2021/08/10 15:53] (current) – emoreno
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 <div #message></div> <div #message></div>
  
-//**Human Resources > Payroll Processing > Payroll Adjustments > Check Void**//+//**Payroll > Payroll Processing > Payroll Adjustments > Check Void**//
  
 <WRAP round intro>This tab is used to void a specific payroll check for an employee. Once the void process is completed, the user should use the Payroll Processing/Interface Processing menu item to cause the voided check to be recorded in the general ledger and impact the correct accounts. <WRAP round intro>This tab is used to void a specific payroll check for an employee. Once the void process is completed, the user should use the Payroll Processing/Interface Processing menu item to cause the voided check to be recorded in the general ledger and impact the correct accounts.
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   * All entries to the history tables (pay, deduction, job, leave, leave dock and account distribution) are reversed by inserting new records with the amounts multiplied by -1. The original records remain the same.   * All entries to the history tables (pay, deduction, job, leave, leave dock and account distribution) are reversed by inserting new records with the amounts multiplied by -1. The original records remain the same.
-  * TRS deposits, grants, workers' compensation, calendar YTD, and school YTD historical values are reduced by the amount of the void. The user has the option to affect the employee master leave balances or unemployment quarterly amounts. When the school YTD record is updated, if the check being voided is for an employee with a nonstandard job (**TRS Year** selected on the employee job record), the accrual amounts to be voided are reflected in the school year that they were originally saved. The school year record selected for update is based on the contract begin date from the job history record created when the check was originally issued for the pay date being voided.+  * TRS deposits, grants, workers' compensation, calendar YTD, and school YTD historical values are reduced by the amount of the void. The user has the option to affect the employee master leave balances or unemployment quarterly amounts. When the school YTD record is updated, if the check being voided is for an employee with a nonstandard job (**TRS Year** selected on the employee job record), the accrual amounts to be voided are reflected in the school year that they were originally saved. The school year record selected to be updated is based on the contract begin date from the job history record created when the check was originally issued for the pay date being voided.
   * The TRS dock amount is not automatically reversed by the check void process. If an employee had transmittals for the pay date of the check being voided that affected the TRS dock amount, the user is responsible for maintaining this amount in the **TRS Dock** column on the Maintenance > TRS YTD Data page.   * The TRS dock amount is not automatically reversed by the check void process. If an employee had transmittals for the pay date of the check being voided that affected the TRS dock amount, the user is responsible for maintaining this amount in the **TRS Dock** column on the Maintenance > TRS YTD Data page.
   * If the check being voided was for multiple contract payments, the TRS monthly state minimum salary and monthly wholly separate amount are automatically reversed for one payment only. The user is responsible for maintaining the amounts for the remaining payments in the **TRS Monthly State Min Salary** column and **Monthly Wholly Separate Amount** column on the Maintenance > TRS YTD Data page.   * If the check being voided was for multiple contract payments, the TRS monthly state minimum salary and monthly wholly separate amount are automatically reversed for one payment only. The user is responsible for maintaining the amounts for the remaining payments in the **TRS Monthly State Min Salary** column and **Monthly Wholly Separate Amount** column on the Maintenance > TRS YTD Data page.
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 ^Pay Date|Click {{:images:dropdown.gif|Drop-down Arrow}} to select a pay date.| ^Pay Date|Click {{:images:dropdown.gif|Drop-down Arrow}} to select a pay date.|
  
-The system displays all available checks for the selected pay date and pay frequency in the left side of the page. Use the vertical scroll bar to locate a check to void, and then select the check to highlight the row. Use the following buttons to include or remove an entry or entries in the check voiding process:+The system displays all available checks for the selected pay date and pay frequency on the left side of the page. Use the vertical scroll bar to locate a check to void, and then select the check to highlight the row. Use the following buttons to include or remove an entry or entries in the check voiding process:
 {{page>general:fourarrowbuttons}} {{page>general:fourarrowbuttons}}
  
-Under **Increase Remaining Payments**, the following fields are selected by default. Clear the field(s) to not increase the remaining number of payments by one.+VCV Under **Increase Remaining Payments**, the following fields are selected by default. Clear the field(s) to not increase the remaining number of payments by one.
    
 ^Contract|If selected, the remaining number of payments is increased by one, and the remaining balance of the contract is increased by the pay rate from the job history record.| ^Contract|If selected, the remaining number of payments is increased by one, and the remaining balance of the contract is increased by the pay rate from the job history record.|
 ^Deductions|If selected, the remaining number of payments is increased by one.| ^Deductions|If selected, the remaining number of payments is increased by one.|
    
-Under **Reverse**, the **Unemployment Quarterly Amounts** and **Leave Balances** fields are selected by default.+VCV Under **Reverse**, the **Unemployment Quarterly Amounts** and **Leave Balances** fields are selected by default. 
 + 
 +VCV Click **Void Check(s)**. A message is displayed indicating that the process was completed successfully. Click **OK**.
  
-Click **Void Check(s)**. ++++Create a backup. |{{page>general:backup_voidchecks&inline}}++++ 
  
-A message displays indicating that all checks were successfully voided. Click **OK**. 
  
  
payroll/payrollprocessing/payrolladjustments/checkvoid.1585771140.txt.gz · Last modified: 2020/04/01 14:59 (external edit)

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