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payroll:tables:taxdeductions:deductioncd
Deduction Code - HRS2400
Payroll > Tables > Tax/Deductions > Deduction Code
This tab is used to establish and maintain deduction codes for your district. There are 25 predefined, abbreviated deduction codes that cannot be edited, but you can assign specific deductions to any of these abbreviated codes.
The two-character abbreviated code for the deduction is used when the calculations are run and when determining the appropriate object code for the deduction liability during the create general journal process. You must select from the standard list of abbreviated codes. If you do not use one of these options, the system will not accept the entry.
The short description is the description printed on the variable check stub and on the wage and earnings statement. It can be edited to reflect a specific deduction or company (e.g., LI - HMO Extra Life). The specific object code (e.g., 2153) assigned to each abbreviated code is combined with an organization code equal to the number in the Deduction Code field. This is true for all deductions except income tax which is always 2151.000.
The long description is the description printed on the deduction register. The long description is used for identification of the deduction on the page and can be used when printing payroll deduction checks through the system.
This tab is shared between the current year and next year records; therefore, changes to the current year records are effective in the next year records and vice versa.
Set up deduction codes:
❏ Click +Add to add a row.
| Field | Description |
|---|---|
| Deduction Code | Type a three-digit, locally assigned deduction code number (e.g., 000 - 999). Note: Deduction code 001 should only be used for extra withholding. |
| Long Description | Type the long name for the deduction code. |
| Abbrev Cd |
Click
If a D1 deduction code is added to the employee’s master deduction record, the system will calculate the amount to withhold based on the employee’s pay and the percentage in the 457 Deferred Compensation table. This amount is automatically entered in the Net Amount field of the employee’s master deduction record and is updated each time a payroll is processed for this employee.
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| Short Description | Type a short description for the deduction. |
| Deduct Chk | Select to print a deduction check. If the field is selected, a vendor name/sort key and vendor number must be entered. A deduction code cannot have both the Deduct Chk and the Wire fields selected. |
| Wire | Select to create a transfer check. Actual checks are not printed; however, the transactions are interfaced to Finance. If selected, the Vendor Name/Sort Key and Vendor Nbr fields must be populated. Deduction codes with the Wire field selected are displayed on the Utilities > Transfer Transaction Processing page. A deduction code cannot have both the Deduct Chk and the Wire fields selected. |
| Vendor Name/Sort Key | Begin typing a vendor name. As you type the data, a drop-down list of corresponding data is displayed. Select a vendor. The Vendor Nbr field is populated based on the selection. |
| Vendor Nbr | Begin typing a vendor number. As you type the data, a drop-down list of corresponding data is displayed. Select a vendor. The Vendor Name field is populated based on the selection. |
| Extract Ded Cd | Type an extract deduction code number that is up to six characters long (e.g., 1, 12, 123, 1234, 12345, 123456). |
| W2 Health Care | Select to indicate if the deduction code should be included in the employer-provided health care calculation. |
❏ Click Save. A message is displayed prompting you to add the new deduction code(s) to the organization code table in Finance.
- Click Yes to add the deduction code(s) to the organization code table in Finance.
- Click No to not add the deduction code(s) to the organization code table in Finance.
Other functions and features:
| Retrieve |
The Retrieve button is also used to retrieve information from the last save. If you click Retrieve, any unsaved changes are lost. |
|---|---|
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Click to print tax table data. The following Tax Table options are displayed:
Current Tab Page - prints only the tab page currently open.
FIT Exemption
All Code Tables - prints all the Tax/Deductions tab pages. |
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Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved.
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| Refresh Vendor Details |
Click to update the vendor details. For example, if you select vendor number but not a vendor name, the Vendor Name field is not automatically populated. You can click Refresh Vendor Details to update the Vendor Name field. |
payroll/tables/taxdeductions/deductioncd.txt · Last modified: 2022/01/25 20:22 by emoreno