Employee Data - HRS7400

Personnel > Utilities > Mass Delete > Employee Data

This utility is used to delete employee records for a number of employees at a single time. Users may select employees to delete by pay type, pay campus, and primary campus. All records are deleted for the employees as long as the following conditions exist:

There are no amounts in the calendar year-to-date and school year-to-date maintenance pages.
The employee does not exist in any other payroll frequency other than the next year payroll frequency.

Note: This page also allows you to delete permit, responsibility, and YTD transaction data.

Mass delete employee records:

Under Mass Delete Mode Selection, the Employees field is selected by default.

Field	Description
Pay Type	Click to select the pay types from which employee records will be deleted.
Pay Campus	Click to select the pay campuses from which employee records will be deleted.
Primary Campus	Click to select the primary campuses from which employee records will be deleted.

Click Retrieve. Employees are displayed who meet the selected criteria. The employee number, pay type, pay campus, primary campus, and job code are displayed as well.

The Delete check box is selected for each employee in the list. Clear the Delete check box for each employee for whom employee records should not be deleted, or leave the Delete check box selected for each employee for whom employee records should be deleted.

Click Select All to select the Delete check box for each employee.
Click Unselect All to clear the Delete check box for each employee.

Click Execute. A message is displayed indicating that you are about to delete employee data and confirming that you want to continue. Click Yes to continue. Otherwise, click No to return to the Employee Data page.

Review the report.