Prerequisites
Before starting the verification process, ensure the following tasks have been completed within the respective applications:

Security Administration

• Verify all roles and users are correct.

Grade Reporting

• Set all Section Information fields on Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section

For Submission 3, report students in membership within a Local Education Agency (LEA), receiving at least two hours of service per day, and may be served solely by a public school, by both a public and nonpublic school, or placed in specialized settings like special education nonpublic day schools or residential placements.

It also includes special education students who are enrolled but not in membership, particularly those who have experienced a restraint or discipline event.

Additionally, students who are enrolled but not in membership due to virtual learning, those participating in the Texas Virtual School Network (TxVSN), or those involved in University Interscholastic League (UIL) activities despite not being enrolled in the district, are also reported.
These students may be in unique educational situations, such as receiving services through individualized plans or being reported with a StudentResidentialFacilityAssociation common type.

Verify data for each element in the following ASCENDER Student applications. It is suggested that you run reports first, and then use the maintenance pages in the Student applications to update data where needed.

Calculated Elements

Hard-coded and calculated elements

Attendance

• Preliminary Steps

  
  Attendance > Maintenance > District > Posting Codes
  
  
  
  ❏ Verify all district posting codes, paying close attention to those that have ADA Code selected.

• Attendance Reports

  
  Attendance > Reports > Attendance Reports > Audit > SAT0500 - Campus Attendance Summary
  
  
  
  

  SAT0500 provides absence information by campus, track, and period. You can use the report to verify attendance for each day, period, and code.

  
  
  

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  Attendance > Reports > Attendance Reports > Audit > SAT0900 - Campus/District Summary Report
  
  
  
  
  
  
  

  SAT0900 provides the eligible/ineligible attendance days present and absent and special program contact hours. SAT0900 should be run at the end of every cycle to verify data.

  • Table I can be compared to TSDS reports PDM3-130-001, PDM3-130-004, and PDM3-130-005.
  • Table II can be used to verify CTE contact hours. It can be compared to TSDS reports PDM3-130-002 and PDM3-120-013.
  • Table III can be used to verify special education data. It can be compared to TSDS reports PDM3-130-004 and PDM3-120-013.
  • Table IV can be used to verify G/T data. It can be compared to TSDS reports PDM3-130-003 and PDM3-120-013.

  NOTE: The Oath and Affidavits page must be signed and retained for audit purposes.

  

  
  
  

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  Attendance > Reports > Attendance Reports > Audit > SAT0920 - Campus/District Multi-Track Summary Report
  
  
  
  

  SAT0920 provides multi-track campus or district summary reports that meet the audit documentation requirements specified in the Student Attendance Accounting Handbook. The report is similar to SAT0900 but allows you to run the report for all tracks at once.

  
  
  

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  Attendance > Reports > Attendance Reports > Membership > SAT1700 - Entry/Withdrawal Summary
  
  
  
  

  SAT1700 lists students who withdrew during a specified semester-cycle or date range, including students who withdrew and reentered. Verify all entry/withdrawal rows are correct.

  
  
  

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  Attendance > Reports > Attendance Reports > Students > SAT0400 - Daily Attendance Summary
  
  
  
  

  SAT0400 should be run daily and verified for accuracy against instructor records. Confirm that you have this report for all days of membership. Verify that you have withdrawal forms (section #5 on report) with matching dates on file in the student records.

  
  
  

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  Attendance > Reports > Attendance Reports > Students > SAT1900 - Perfect Attendance Report
  
  
  
  

  Run SAT1900 for the first semester-cycle of the school year through the final semester-cycle. Use this report to verify actual membership. Verify that all students on the report have course schedules and course completion records.

  
  
  

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  Attendance > Reports > Attendance Reports > Audit > SAT5000 - Flexible Attendance District Summary
  
  
  
  

  SAT5000 is for the entire district and school year. Verify all flexible attendance data entered.

  
  
  

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  Attendance > Reports > Attendance Reports > Campus Report Group > SAT2100 - Six Weeks FTE Report
  
  
  
  

  SAT2100 displays current year cumulative ADA enrollment and full-time equivalencies (FTEs) for one campus or all campuses in the district for the selected semester-cycle or date range. A summary by is included, with cumulative totals for ADA and FTE number.
  
  

  NOTE: This report can be used to compare to the prior year SAT2100. Question if FTE decreased significantly in any area as this report is used to calculate funding.

• Attendance > Maintenance > Campus > Campus Options

  
  
  
  Reported Elements from Campus Options: reported in the Calendar Entity.
  
  

• Attendance > Maintenance > Campus > Campus Calendar

  
  
  
  

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• Attendance > Maintenance > Student > Student Inquiry > Cumulative

  
  
  
  

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• Attendance > Maintenance > Flexible Attendance > Weekly Register Worksheet

  
  
  
  

  VERIFY ENTRY/WITHDRAWAL DATES FOR ENROLLMENT

  • If a student has been placed in a disciplinary setting, and is not receiving special program services during that time, the student may be withdrawn from the program while in the disciplinary setting, either by performing a status change or withdrawing the student from the program for those dates. In this case, for programs such as special education, bilingual/ESL, etc, the student may be withdrawn from the special program during the disciplinary assignment, and then re-enrolled in the program when the student returns. See the TEA Student Attendance Accounting Handbook (SAAH) for additional information, and be sure to review your local procedures/policies.
    
    
  • For CTE, a status change should be performed on the W/R Enroll tab (to update the CTE Elig field) at the beginning and end of the disciplinary assignment. A student can be assigned to a disciplinary setting for up to five consecutive days and continue to receive CTE hours even if CTE services are not provided to the student during placement. After five days, the student can continue to earn credit for the class but cannot claim additional funding; the funding clock must be set back to the first day of the disciplinary assignment.

  NOTE: If participating in Optional Flexible Year Program, use a separate attendance track to move students. Students should have been moved the first day of the cycle (where the OFYP dates are scheduled) using the Record Status Change.

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Discipline

• Discipline Reports

  
  Discipline > Reports > Discipline > SDS0200 - Special Ed Students in Discipline Settings
  
  
  
  

  SDS0200 lists special education students who were assigned to a disciplinary setting. Special education services must be provided as outlined in the student’s IEP while the student is placed in an appropriate disciplinary alternative education setting (for example, in-school suspension or DAEP). Special education contact hours should be claimed only if the IEP services are provided. If the IEP special education services are not provided, special education contact hours must not be claimed. This restriction includes short-term removals of not more than 10 consecutive or cumulative school days. Verify all data.

  
  
  

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  Discipline > Reports > Discipline > SDS0250 - Discipline Student Restraint
  
  
  

  SDS0250 lists student totals for mechanical restraint, physical restraint, and seclusion incidents. Verify all data.

  
  
  

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  Discipline > Reports > Discipline > SDS0300 - Bil/ESL Students in Discipline Settings
  
  
  
  

  SDS0300 lists bilingual/ESL students who were assigned to a disciplinary setting. Students not receiving bilingual/ESL services for five or more days while in a DAEP setting must be withdrawn from the program during that time. Verify all data.

  
  
  

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  Discipline > Reports > Discipline > SDS1000 - PEIMS Report
  
  
  
  

  SDS1000 lists TSDS discipline data by grade level. Verify all data.
  
  This report prints PEIMS discipline data by grade level and campus. For each incident listed, the first action and offense with a PEIMS code are displayed, and the offense code that will be extracted for PEIMS is indicated.

  
  
  

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  Discipline > Reports > Discipline > SDS1300 - Discipline Audit Report (PEIMS Edit)
  
  
  
  

  SDS1300 lists students who will trigger an edit and/or performance-based monitoring errors.

  
  
  

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  Discipline > Reports > Discipline > SDS1700 - Discipline Suspension Attendance Verification
  
  
  
  

  SDS1700 provides information from student discipline and attendance records, and flags discrepancies between the two, which allows you to review for attendance posting discrepancies on days that a student was suspended.

  
  
  

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  Discipline > Reports > Discipline > SDS1800 - Career Tech Students in Discipline Settings
  
  
  
  

  SDS1800 lists CTE students who were assigned to a disciplinary setting. CTE contact hours must not be claimed when a student receiving CTE services is placed in a disciplinary setting (for example, in-school suspension or DAEP) for more than five consecutive days if the same amount and type of CTE services are not provided by a CTE teacher. After five consecutive days without CTE services being provided, LEA personnel must remove the student from the TSDS PEIMS 42401 Special Programs Reporting Period Attendance Extension eligible days present effective the first day of placement in the disciplinary setting. Verify all data.
  

  This report only works if the student has a CTE indicator on the Demo3 tab.

• Discipline > Maintenance > Student > Maintenance

  
  
  
  Reported Elements from Maintenance:
  
  

  Element	Descriptor Table	Data Element	ASCENDER Name
  E1728	–	NumberOfCyberbullyingIncidents	Cyber
  E1727	–	NumberOfBullyingIncidents	–
  E1083	C190	IncidentLocation	Location of Incident
  E1006	C165	Behavior	Offense
  E1734	–	SafeSupportiveSchoolProgramTeamReview	SSSP Team Review
  E0934	C130	ReportingPeriod	Reporting Period
  E1005	C164	Discipline	Act
  E1037	–	ResponsibilitySchool	Campus Resp
  E1036	–	DisciplineDate	Disp Actn Date
  E1007	–	OfficialLengthOfDisciplinaryAssignment	Official Length
  E1008	–	ActualLengthOfDisciplinaryAssignment	Actual Length
  E1003	–	AssignmentSchool	Campus Assignment
  E1035	–	RestraintEventIdentifier
  E0934	C130	ReportingPeriod	Inconsistent
  E1033	C173	RestraintEventReason	Incident Nbr
  E1516	C194	RestraintStaffType	SSSP Team Review

  
  
  

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• Discipline > Maintenance > Student > Maintenance > Restraint Information

  
  
  
  Reported Elements from Restraint Information:
  

  The Discipline Restraint Information tab is used for all disciplinary restraint incidences, including disciplinary restraint for a special education student. The Special Education Child Restraint tab is only used when a special education student is restrained for non-disciplinary reasons.
  
  NOTE: Spec Ed student restraint information must also be added on Special Education > Maintenance > Student Sp Ed Data > Current Year > Child Restraint

  Element	Descriptor Table	Data Element	ASCENDER Name
  E3027	—-	EventDate	Date
  E0934	C130	ReportingPeriod	Period
  E1033	C173	RestraintEventReason	Reason
  E1516	C194	RestraintStaffType	Staff Type
  E1035	—-	RestraintEventIdentifier	Instance Nbr
  E0173	C035	InstructionalSetting	Instr Setting

  
  
  Refer to the following flow chart:
  
  
  
  

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• Discipline > Reports > Create Discipline Reports

  
  Discipline > Reports > Create Discipline Reports
  
  

  SafeSupportiveSchoolProgramTeamReview (E1734) indicates whether the Safe and Supportive School Program (SSSP) team conducted a threat assessment related to a reported disciplinary incident.

  The Safe Supportive School Program (SSSP) team must report to TEA, through guidelines developed by TEA, the following information regarding the team's activities and other information for each LEA campus the team serves plus the outcomes of assessment made by the team, including:

  • any disciplinary action taken, including a change in school placement
  • changes in school placement, including placement in a JJAEP or DAEP
  • placements in ISS or OSS and incidents of expulsion

  Create a Discipline Report for SSSP Team review.
  

  ❏ Select All Campuses.
  

  
  
  

  ❏ Select the following:
  

  • In the Demographic Information group box, select Campus ID and Student ID.
  • In the Incident Information group box select SSSP Team Review.

  
  
  

  ❏ Click Create Report.
  
  A Discipline User Created Report is generated.
  
  
  
  

  ❏ Click Sort/Filter to filter data.
  
  
  
  

Grade Reporting

• Grade Reporting Reports

  When possible, filter by the H Credit level parameter to verify High School credit level course completion data that affects CCMR, CTE Indicators, Programs of Study and CTE Tier calculations.

  
  
  

  Grade Reporting > Reports > Grade Reporting Reports > Master Schedules > SGR0050 - District Master List (Grd Rpting)
  
  
  
  

  Verify the following at the district level: Service ID, CTE Hours, Course Sequence, Pop Served, and Role ID.
  
  

  NOTE: Course Sequence codes are usually left blank and are automatically set during State Reporting extracts for reporting purposes.

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  Grade Reporting > Reports > Grade Reporting Reports > Instructors > SGR2550 - Teaching Assignments
  
  
  
  

  Verify the teacher section data, as well as the Cert CTE column. The Cert CTE column must have a Y to receive CTE funding for VOED courses.
  
  

  NOTE:If you are a district of innovation, you may be eligible to receive funding for a teacher who is not CTE certified if it is stated in your plan.

  
  
  
  

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  Grade Reporting > Reports > Grade Reporting Reports > Master Schedules > SGR0100 - Master Schedule (Grd Rpting)
  
  
  
  

  Verify the following at the campus level: Course Numbers, Service IDs, Course Sequence, Pop Served, and Non-Campus Based.
  
  Verify all section data. Campus section level data will override the district-level data. (If one of the section PEIMS fields has been changed that field will not be bold on this report.)

  
  
  

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  Grade Reporting > Reports > Grade Reporting Reports > Master Schedules > SGR0110 - Master Schedule PEIMS (Grd Rpting)
  
  
  
  

  Verify the following at the campus level: Course Numbers, Service IDs, Course Sequence, and Pop Served.
  
  Verify the following campus level dual credit fields are accurate: Dual Credit, College Sem1, College Sem2.

  
  
  

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  Grade Reporting > Reports > Grade Reporting Reports > Student Verification > SGR1600 - Career & Technology Code Verification
  
  
  
  

  SGR1600 provides a list of all students who have a CTE course in their schedule. You can run the report by Semester or by an As-of Date.
  
  Verify and update data for students in CTE and verify their enrollment in a CTE-eligible class. An asterisk (*) is printed in the CTE Crd Amt column for students who are ineligible for CTE contact hours. (Registration > Maintenance > Student Enrollment > W/R Enroll).
  
  Verify the information in the columns Car Tech Code and TEA Service ID (sorting the report by these columns may be helpful).
  
  The CTE Crd Amt field displays the number of hours earned for each course toward CTE contact hours which includes 7th and 8th grade students in a high school credit level CTE course.
  
  REMINDER:
  

  
  
  

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  Grade Reporting > Reports > Grade Reporting Reports > Student Verification > SGR1920 - Pass/Fail Verification List
  
  
  
  

  This report lists all students with their courses by semester, including cycle grade averages, exam grades, final grade, attendance, and the pass/fail indicator for each course. Ensure that all data is accurate.
  
  

  NOTE: The P/F (Pass/Fail Indicator) column with an * indicates a blank Pass/Fail Indicator. It is common to have a blank Pass/Fail Indicator for students who have withdrawn or didn't complete a course due to a schedule change.

  
  
  

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• Grade Reporting > Maintenance > Master Schedule > District Schedule

  
  

  
  
  Reported Elements from District Schedule: reported in the Course Entity.

  This is determined as follows:

  • The CTE Hrs field is set to 1, 2 or 3, accordingly in the district master schedule.
  • On Grade Reporting > Maintenance > Student > Individual Maint > CTE, the student is enrolled in a CTE course with the CTE Hrs field set to 1, 2 or 3.

  
  

• Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section

  
  
  
  Reported Elements from Section:

  Element	Descriptor Table	Data Element	ASCENDER Name
  E1056	—-	SectionIdentifier	Crs Nbr, Sec, Sem
  E1072	C182	NonCampusBasedInstruction	Non Campus Based
  E0747	C030	PopulationServed	Pop Served
  E0948	C135	CourseSequence	Crs Seq
  E1011	—-	DualCreditIndicator NOTE: Dual credit courses cannot be reported as ATC courses.	Dual Crdt
  E1058	—-	ATCIndicator NOTE: ATC courses cannot be reported as dual credit courses.	Adv Tech Crdt
  E1081	—-	CollegeCreditHours	College Credit Hrs - Sem 1 and Sem 2

  
  
  

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• Grade Reporting > Maintenance > Student > Individual Maint > Crs Assign

  
  
  
  Reported Elements from Crs Assign:
  
  

  Element	Descriptor Table	Data Element	ASCENDER Name
  E3023	—-	EntryDate	Entry Date
  E3028	—-	ExitWithdrawDate	WD Date

  
  
  

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• Grade Reporting > Maintenance > Student > Individual Maint > Grd/Crs Maint

  
  
  
  Reported Elements from Grd/Crs Maint:
  
  If a student repeats a course during the year with different outcomes, each course completion must be reported.
  
  

  Element	Descriptor Table	Data Element	ASCENDER Name
  E3010	–	BeginDate	Entry Date
  E3020	–	EndDate	WD Date
  E0949	C136	CourseAttemptResult NOTE: Ensure that the district has run the Assign Pass/Fail Indicators utility in accordance with the steps in the ASCENDER Secondary or Elementary Grade Reporting End of Semester 2 checklist. This ensures the CourseAttemptResult Pass/Fail (E0949) is set correctly for students.	Pass/Fail

  
  
  

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  Grade Reporting > Utilities > Assign Pass Fail Indicators
  
  
  
  The pass/fail utility looks at the Sem (semester grade) field on Grade Reporting > Maintenance > Student > Individual Maint > Grd Update or Grade Reporting > Maintenance > Student > Individual Maint > Grd/Crs Maint.
  
  

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• Grade Reporting > Maintenance > Student > Individual Maint > CTE

  
  
  
  

  This is determined as follows:

  • The student is enrolled in a CTE course with the CTE Hrs field set to 1, 2, 3, 4, 5, or 6 on the student's CTE maintenance page.
  • On Grade Reporting > Maintenance > Master Schedule > District Schedule, the CTE Hrs field for that course is set to 1, 2, 3, 4, 5, or 6, respectively.

  
  

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• Grade Reporting > Maintenance > Student > Accelerated Instruction

  
  
  
  Reported Elements from Accelerated Learning:
  
  

  Element	Descriptor Table	Data Element	ASCENDER Name
  E3084	C352	AcceleratedInstructionSubject	Subject
  E3085	C353	StudentAcceleratedInstructionParticipation	Participation
  E3086	—-	AssignedHoursAcceleratedInstruction	Assigned Hours
  E3087	—-	CompletedHoursAcceleratedInstruction	Completed Hours
  E3088	C354	DifferenceReasonHoursAcceleratedInstruction	Difference Reason

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Graduation Plan

• Graduation Plan Reports

  
  Graduation Plan > Reports > SGP1000 - Student Personal Graduation Plan
  
  
  
  

  SGP1000 allows you to view students personal graduation plans (PGPs). Verify data for each student who has a graduation plan.

  
  
  

• Graduation Plan > Maintenance > Student > Individual Maintenance > Performance Acknowledgement

  
  
  
  
  Reported Elements from Performance Acknowledgement:
  
  

  Element	Descriptor Table	Data Element	ASCENDER Name
  E1596	—-	AssociateDegreeIndicator	Associate Degree

  
  
  

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• Graduation Plan > Maintenance > Student > Individual Maintenance > PGP

  
  
  

  NOTE: Certifications that have been earned, have a PEIMS code assigned, and have the Enrolled checkbox selected are extracted to State Reporting.

  Reported Elements from PGP:
  
  

  Element	Descriptor Table	Data Element	ASCENDER Name
  E3030	—-	FHSPParticipant	Foundation
  E3029	—-	FHSPDistingLevelParticipant	Distinguished
  E3022	C333	EndorsementPursuing	STEM see EndorsementPursuing
  E3022	C333	EndorsementPursuing	Public Services see EndorsementPursuing
  E3022	C333	EndorsementPursuing	Business and Industry see EndorsementPursuing
  E3022	C333	EndorsementPursuing	Multi Disciplinary Studies see EndorsementPursuing
  E3022	C333	EndorsementPursuing	Arts and Humanities see EndorsementPursuing
  E1563	—-	IndividualGraduationCommitteeReview	—-

  
  
  

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Registration

• Registration Reports

  
  

  Registration > Reports > Create Registration Report
  
  
  
  
  
  
  
  

  Demo1 and Demo3 data can be verified by creating a customized report.
  
  If the student does not have a graduation plan, grad plan data can also be verified by creating a customized report.
  
  Select the fields for the various elements, and click Create Report.
  
  Reports may be created to view all Registration elements reported in the Summer PEIMS Submission. Create reports should be used in addition to the following Registration reports.

  
  
  

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  Registration > Reports > Registration Reports > Student > SRG0200 - Student Name Listing
  
  
  
  

  SRG00200 can be used to verify the demographic elements that are reported in the Summer Submission. Be sure the parameter Only New Students This Year (Y,N) is set to N.

  
  
  

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  Registration > Reports > Registration Reports > Student > SRG0600 - Student Special Program Listing
  
  

  This report lists students in all grade levels and the special programs in which they are currently enrolled.
  
  
  
  Use this report to verify Economic Disadvantage, Military Connected, Foster Care, Homeless, Immigrant, Migrant, Asylee/Refugee, Unaccompanied Youth, Single Parent Single Pregnant Woman, Out of Workforce, and Transportation CTE Support Services.
  
  
  
  Filter the report to view one program at a time. Have the person at your district responsible for each special program sign off on these reports.

  
  
  

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  Registration > Reports > Registration Reports > Program > SRG1200 - Student Status Changes by Program
  
  
  
  

  SRG1200 lists student status in all programs. Type Y for each program and print each report separately.
  
  

  • This report will need to be run several times with different parameters.
  • This report can only be run by campus.

  
  
  Examples:
  
  
  
  

  SRG1200 provides a list of student status in all programs. Set the Print Enroll Records parameter to Y. Use the report to verify eligibility, attribution code, and campus of residence.
  
  

  • Verify eligibility codes. Kindergarten students enrolled in PK last year are normally marked full day eligible (1 or 3).
  • Verify/Update Campus of Residence for transfer students. A student's campus of residence must match the grade level in AskTED for the district the student resides in. (“i.e.” if a student went from grade 8 to grade 9 campus number may have changed)
  • Students with a Campus of Residence must have an Attribution Code. (Transfer students should have an attribution code of a 06).

  
  
  
  
  

  • Other elements to verify on SRG1200: GT, Bil/ESL, Title I, PRS, and PK Enroll records. It is recommended that users run the report for each program individually and have it signed off on by the person responsible for checking that program data.

  
  
  

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  Registration > Reports > Registration Reports > Student > SRG1900 Local Program Enrollment Count
  
  
  
  

  SRG1900 provides a list of students who have been enrolled in a specific local program, as well as special program withdrawal dates and reasons. Campus totals are displayed for each included campus. A report total is displayed at the end of the report.
  
  Verify all entry and withdrawal dates and special program services.
  
  

  NOTE: To set up local program codes for the district, go to Registration > Maintenance > District Profile > Local Program Codes. The campus must select the program in Registration > Maintenance > Campus Profile > Campus Local Program Codes to make it available at the campus.
  
  The student should have a row on Local Programs where the Local Programs for TEA field is set to the Local Program code for ECHS, T-STEM, P-TECH, 504, Intervention Strategies, General Ed Homebound, Migrant, Immigrant, Dyslexia, Star of Texas, New Tech, Adult Previous Attendance, and Virtual Student not in Membership or the crisis code if applicable.
  
  NOTE: IGC should be set up as a Local Program. The student should have a row on Local Programs with a row where Other Local Programs is set to the Local Program code for IGC if applicable.

  
  
  IGC is the only local program entered in the Other Local Programs group box. All other local programs should be entered in the Local Programs for TEA group box.

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  Registration > Reports > Registration Reports > Non-Enrolled Student > SRG9000 - UIL Activity Participation
  
  
  
  

  This report displays the roster for non-enrolled students participating in UIL programs at the selected district/campus.
  
  

• Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info

  
  
  
  Reported Elements from Control Info:
  
  

  Element	Code Table	Data Element	ASCENDER Name
  E1646	—-	PKFullDayWaiver	Full Day PK Waiver
  E1671	—-	AdditionalDaysProgram	Additional Days Program

  • Check the Full Day PK Waiver box if your campus has received an exemption from offering a full-day pre-kindergarten program.

  
  
  

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• Registration > Maintenance > Campus Profile > Campus Programs > Expanded Learning (ELO)

  
  
  
  Reported Elements from Expanded Learning (ELO):
  
  

  Element	Code Table	Data Element	ASCENDER Name
  E1614	C218}CampusEnrollmentType	Type
  E1719	C229	ELOActivity	Activity Code
  E1720	—-	ELODaysScheduledPerYear	Days/Year
  E1621	—-	ELOMinutesScheduledPerDay	Min/Day
  E1613	—-	ExpandedLearningOpportunity	—-

  
  

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  RUN REPORT TO VERIFY DATA:
  
  Registration > Reports > Registration Reports > Program > SRG0100 - Campus Information
  
  
  
  ❏ See the Campus Expanded Learning Opportunities ELO section of the report.
  
  Expanded Learning Opportunities (ELO) are structured learning programs outside of the regular school day, including before and after school programs and summer programs.
  

  • If a district/campus offers an Expanded Learning Opportunities (ELO) Program, enter the information on this screen in Registration.
  • Programs must be at least 45 minutes long to qualify for ELO.
  • See the Campus Expanded Learning Opportunities (ELO) section of the report.

  
  
  

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• Registration > Maintenance > Student Enrollment > Demo1

  
  
  
  Reported Elements from Demo1:
  
  

  Element	Code Table	Data Element	ASCENDER Name
  E0703	—-	FirstName	Name - First
  E0704	—-	MiddleName	Name - Middle
  E0705	—-	LastSurname	Name - Last
  E0706	C012	GenerationCode	Name - Gen
  E0001	—-	StudentId	SSN
  E1523	—-	StudentUniqueId	Texas Unique Student ID
  E0004	C013	Sex	Sex
  E0006	—-	BirthDate	DOB
  E1064	—-	HispanicLatinoEthnicity	Hispanic/Latino
  E3050	C304	Race	White
  E3050	C304	Race	Black/African American
  E3050	C304	Race	Asian
  E3050	C304	Race	American Indian/ Alaskan Native
  E3050	C304	Race	Hawaiian/Pacific Isl
  E0785	C054	EconomicDisadvantage	Eco Disadvan
  E1529	C197	MilitaryConnectedStudent	Military Connected
  E1528	C196	FosterCareType	Foster Care
  E0017	C050	GradeLevel	Grade
  E1000	C161	StudentAttribution	Attribution Cd
  E0903	—-	CampusIdOfResidence	Camp ID Resid

• Registration > Maintenance > Student Enrollment > Demo3

  
  
  
  

  NOTE: If the student has a graduation plan, the fields must be updated on Graduation Plan > Maintenance > Student > Individual Maintenance > PGP instead (as described previously under Graduation Plan).

  Early Reading Indicator
  
  
  The Early Reading Indicator indicates if the student is eligible for accelerated reading instruction due to reading difficulties or dyslexia. This field applies only to grade levels KG-2 and is required for those students.
  
  

  NOTE: Grade level reading status is based on the latest assessment results available.

  
  
  

  Truancy Indicators
  
  
  For each student with an Excessive Unexcused Absence indicator, check Truancy Prevention Measure and/or Truancy Complaint Filed if applicable. To prevent getting a grade level error in the batch manager, verify there are no missing fields or invalid dates.

  NOTE: This utility can be run as often as needed. Each student will be marked for the first occurrence of 10 or more unexcused absences. This information will not be deleted when the utility is run again unless unexcused absences were removed and the student no longer has 10 unexcused absences. It is advisable to run the utility at the end of each cycle and at the end of the school year.

  
  
  

  Dyslexia
  
  

  • Dyslexia Risk – Verify this field is marked for only KG and 1st Graders.
    - Kindergarten screening (EOY)/1st grade by January 31st of each year.
  • Dyslexia Services – Verify these fields are marked for all students receiving dyslexia services. More than one box can be selected, however, at least one service must be checked in order to receive funding.
    - 01 – Section 504 Services/IEP’s
    - 02 – SBEC/Trained Staff
    - 03 – Section 39.023 Mods

  NOTE: If a student has a Dyslexia Indicator and there is no Dyslexia Services Code marked on Registration > Maintenance > Student Enrollment > Demo3, then when the State Reporting > Utilities > Create TSDS PEIMS Interchanges is run, the system will automatically create the tagline with Code 00 (C224 Code 00 - Student identified with dyslexia or a related disorder under TEC 48.009 does not receive services).

  
  
  Reported Elements from Demo3:
  
  

  Element	Descriptor Table	Data Element	ASCENDER Name
  E3010	—-	BeginDate	Begin Date
  E3020	—-	EndDate	End Date
  E3012	C064	Transportation CTE Support Services	Transportation CTE Support Service
  E3012	C064	Out Of Workforce Individual	Out of Wkforce Individual
  E3012	C064	Pregnant Woman	Sgl Parent/Sgl Preg Woman
  E3063	C344	Adult Previous Attendance	Adult Prev Att
  E1650	C224	DyslexiaServices	Dyslexia Services
  E1076	C183	UnschooledAsyleeRefugee	Asylee/Refugee Cd
  E1082	C189	HomelessStatus	Homeless Status Cd
  E1084	C192	UnaccompaniedYouth	Unaccomp Youth Status Cd
  E1522	C195	EarlyReadIndicator	Early Reading Cd
  E1644	C222	DyslexiaRisk	Dyslexia Risk
  E1640	C214	PostSecondaryCertificationLicensure For students who have a graduation plan, this information is entered on Graduation Plan > Maintenance > Student > Individual Maintenance > PGP.	Industry Credentials or Certification
  E1027	—-	CampusIdOfAccountability	Campus of Account
  E3030	—-	FHSPParticipant	Foundation Coursework
  E3029	—-	FHSPDistingLevelParticipant	Distinguished Coursework
  E3068	C346	Excessive Unexcused Absences	Excessive Unexcused Absence
  E3068	C346	Truancy Prevention Measures	Truancy Prevention Measure
  E3068	C346	Truancy Complaint Filed	Truancy Complaint Filed

  
  NOTE: If the student has a graduation plan, the fields must be updated on Graduation Plan > Maintenance > Student > Individual Maintenance > PGP instead (as described previously under Graduation Plan).

• Registration > Maintenance > Student Enrollment > Graduation

  
  
  
  

  Reported Elements from Graduation:
  
  

  Element	Code Table	Data Element	ASCENDER Name
  E1654	—-	IBCExamFeeAmount	Exam Fee NOTE: This field will be pre-populated if completed on the Credentials or Certification tab on Graduation Plan > Maintenance > District > Tables.
  E1655	C226	IBCVendor	Vendor NOTE: This field will be pre-populated if completed on the Credentials or Certification tab on Graduation Plan > Maintenance > District > Tables.
  E1640	C214	PostSecondaryCertificationLicensure	Industry Credentials or Certification For students who have a graduation plan, this information is entered on Graduation Plan > Maintenance > Student > Individual Maintenance > PGP.
  E3030	—-	FHSPParticipant	Foundation Coursework
  E3029	—-	FHSPDistingLevelParticipant	Distinguished Coursework
  E3022	C333	EndorsementPursuing	STEM see EndorsementPursuing
  E3022	C333	EndorsementPursuing	Public Services see EndorsementPursuing
  E3022	C333	EndorsementPursuing	Business and Industry see EndorsementPursuing
  E3022	C333	EndorsementPursuing	Multi Disciplinary Studies see EndorsementPursuing
  E3022	C333	EndorsementPursuing	Arts and Humanities see EndorsementPursuing
  E3021	C332	EndorsementCompleted	—-

  
  
  

  ---

• Registration > Maintenance > Student Enrollment > W/R Enroll

  
  
  
  
  
  

  Reported Elements from W/R Enroll:
  
  

  Element	Code Table	Data Element	ASCENDER Name
  E3023	—-	EntryDate	Entry Date
  E0975	—-	CalendarCode	Track
  E0017	—-	GradeLevel	Grade Level
  E0936	—	TotalIneligibleDaysPresent	—-

  
  
  To make a Status Change:
  
  

  

  1. Click Code 33 to do a status change.
  

  • A row is added to the grid that displays the default entry date, which is the same as the withdrawal date. This ensures that you do not lose any membership days by typing the incorrect entry date for the status change.
  • The fields below the grid are enabled. The fields display the data from the previous row by default.

  2. Modify any information that changed for the entry date.
  3. Click Save to save the status change.

  NOTE: If the entry date and exit date are the same on the row, this button is not available.
  
  

  ---

• Registration > Maintenance > Student Enrollment > SpecEd

  
  
  
  
  
  

  Reported Elements from SpecEd:
  
  

  Element	Code Table	Data Element	ASCENDER Name
  E0173	C035	InstructionalSetting	Instrl Set
  E0833	C067	RegionalDaySchoolProgramForDeaf	Regional Day School Deaf
  E1527	—-	LEAOfRDSPDService	Fiscal Agent
  E0882	—-	MultiplyDisabled	Multi Dis
  E3039	—-	OrderofDisability	Prim Dis, Sec Dis, Tert Dis

• Registration > Maintenance > Student Enrollment > G/T

  
  
  
  

  Reported Element from G/T:
  
  

  Element	Code Table	Data Element	ASCENDER Name
  E3063	C344	StudentCharacteristic	Gift/Talent see StudentCharacteristic

  ---

• Registration > Maintenance > Student Enrollment > Bil/ESL

  
  
  
  

  Reported Elements from Bil/ESL:
  
  

  Element	Code Table	Data Element	ASCENDER Name
  E0790	C061	EmergentBilingualIndicator	EB Cd
  E0938	—-	TotalEligBilingualESLDaysPresent	Entry/Exit Date
  E1651	C225	BilingualESLFunding	Bil/ESL Fund Cd

  
  
  

  ---

• Registration > Maintenance > Student Enrollment > Title I

  
  
  
  

  Reported Elements from Title I:
  
  

  Element	Code Table	Data Element	ASCENDER Name
  E0894	C122	TitleIPartAParticipant	Title I Code

  NOTE: Verify Title I entry and withdrawal dates for all Title I students. All students attending a Title I, Part A Schoolwide Program School must be reported with a TITLE-1-PART-A-INDICATOR-CODE 6.
  
  For a schoolwide Title I campus, you can use the Title I Code Conversion utility to set Title I Code to 6 for all students:
  
  1. Go to Registration > Utilities > Title 1 Code Conversion.
  
  2. In the Title 1 Code field, select 6 Attends Schoolwide Title I Program School.
  
  

  

  
  
  3. Click Execute.

  ---

• Registration > Maintenance > Student Enrollment > PRS

  
  
  
  

  Reported Elements from PRS:
  
  

  Element	Code Table	Data Element	ASCENDER Name
  E3063	C344	StudentCharacteristic	PRS see StudentCharacteristic
  E0939	—-	TotalEligPregRelSvcsDaysPresent	Entry/Exit Date and CEHI

  ---

• Registration > Maintenance > Student Enrollment > Local Programs

  
  

  NOTE: ECHS, T-STEM, P-TECH, 504, Intervention Strategies, and any needed crisis codes should be set up as local programs on Registration > Maintenance > Campus Profile > Campus Local Program Codes. The student should have a row on the Local Programs tab where the Local Program field is set to the local code for ECHS, T-STEM, P-TECH, 504, Intervention Strategies, or the crisis code if applicable.

  
  
  
  

  Reported Elements from Local Programs:
  
  

  Element	Code Table	Data Element	ASCENDER Name
  E3063	C344	StudentCharacteristic	Local Program see StudentCharacteristic
  E0266	—-	SchoolId	Campus NOTE: IGC should be set up as a local program on Registration > Maintenance > Campus Profile > Campus Local Program Codes. The student should have a row on the Local Programs tab with a row where Local Program is set to the local code for IGC if applicable.
  E1563	—-	IndividualGraduationCommitteeReview	Local Program

  
  
  

  ---

• Registration > Maintenance > Student Enrollment > PK Enroll

  
  
  
  

  Reported Elements from PK Enroll:
  
  

  Element	Code Table	Data Element	ASCENDER Name
  E1078	C185	PKProgramType	PK Program Code
  E3044	C186	PKFundingSource	PK Funding Source
  E3040	—-	OrderOfPKFundingSource

  
  
  

  ---

• Registration > Maintenance > Non-Enrolled Student > Demo

  
  
  
  

  Reported Elements from Demo:

  Element	Code Table	Data Element	ASCENDER Name
  E0017	C050	GradeLevel	Grade
  E0703	—-	FirstName	Name - First
  E0704	—-	MiddleName	Name - Middle
  E0705	—-	LastSurname	Name - Last
  E0706	C012	GenerationCode	Legal - Generation
  E0004	C013	Sex	Sex
  E0006	—-	BirthDate	DOB
  E0001	—-	StudentId	SSN
  E1523	—-	StudentUniqueId	Texas Unique Student
  E1064	—-	HispanicLatinoEthnicity	Hispanic/Latino
  E3050	C304	Race	American Indian/Alaskan Native
  E3050	C304	Race	Asian
  E3050	C304	Race	Black African American
  E3050	C304	Race	Hawaiian/Pacific Islander
  E3050	C304	Race	White

  
  

  ---

• Registration > Maintenance > Non-Enrolled Student > UIL Activity

  
  
  
  

  Reported Elements from UIL Activity:

  Element	Code Table	Data Element	ASCENDER Name
  E1739	C234	NonEnrolledStudentUILActivity	UIL Activity Code
  E0266	—-	SchoolId	Campus
  E3010	—-	BeginDate	Begin Date
  E3020	—-	EndDate	End Date

  
  

  ---

  Reported Elements from UIL Activity: reported in the following:
  Student Entity
  School Entity

• Registration > Utilities > Excessive Unexcused Absence Indicator

  
  

  This utility sets the Excessive Unexcused Absence Indicator, campus and date on Registration > Maintenance > Student Enrollment > Demo3 for all students with 10 or more unexcused absences.
  
  If unexcused absences are removed and a student no longer has 10 or more unexcused absences, running the utility again will remove the current Excessive Unexcused Absence Indicator.
  
  It is recommended to run the utility weekly or at least every six weeks.

  
  
  Run utility
  
  ❏ Select campus in the from the Select Campus drop-down menu.
  
  ❏ Click Execute.
  
  

  
  
  

  Run report
  
  Run Attendance report SAT2500 - Truancy Report to verify students that have 10 or more unexcused absences. Each day with at least one unexcused absence for at least one period counts as one of the 10 or more days.
  
  

  

Special Education

• Special Education Reports

  
  Special Education > Reports > Student Sp Ed > Student > SEM1100 - Student Special Ed Restraint List
  
  
  
  Ensure all special education restraints have been entered.

  NOTE: Special Education students that are restrained for disciplinary reasons should not appear on this report. Those restraints should be entered in Discipline.

  
  
  

  ---

• Special Education > Maintenance > Student Sp Ed Data > Current Year > Child Restraint

  
  
  
  Reported Elements from Child Restraint: reported in the RestraintEvent Entity.
  
  

  The Special Education Child Restraint tab is only used when a special education student is restrained for non-disciplinary reasons. For all other restraint incidences, including disciplinary restraint for a special education student, use Discipline > Maintenance > Student > Maintenance > Restraint Information.

  • EventDate Restraint Date (E3027)
    
    
  • ReportingPeriod Reporting Period (E0934) (Descriptor table: C130)
    
    
  • RestraintEventReason Restraint Reason (E1033) (Descriptor table: C173)
    
    
  • RestraintEventIdentifier Restraint Instance Nbr (E1035)
    
    
  • InstructionalSetting Instructional Setting (E0173) (Descriptor table: C035)

  
  
  

  Some fields are displayed on the Details window, which is displayed if you click the spyglass icon.
  
  

  
  
  

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