Sidebar
tables:districtinformation:fundbalances
Fund Balances - DA1200
District Administration > Tables > District Information > Fund Balances
This tab is used to enter prior year ending fund balances (3XXX) as reflected on schedule C-1 of the audit. This data is needed during TSDS Mid-Year reporting for the ActualExtension complex type. The ActualExtension Complex Type represents the sum of the financial transactions to date relating to a specific account.
IMPORTANT:
- Pilot LEAs will use this tab to manually enter prior year fund balances (3XXX).
- Non-pilot LEAs will continue to handle prior year fund balances (3XXX) in State Reporting by either entering prior year fund balance accounts and amounts on the State Reporting > Maintenance > Mid Year > Finance Actual page or by extracting data using the Add Class 3 Only method on the State Reporting > Extracts > Mid Year page.
Note: This data must be manually entered since object class 3XXX data is not included in the extract for TSDS Mid-Year collection.
Add fund balance information:
| Field | Description |
|---|---|
| Year | Verify that the correct school year is displayed. If not, type the four-digit school year for which you want to add or retrieve data and click Retrieve. |
Under Prior Year Fund Balance:
❏ Click +Add to add a new row.
| Field | Description |
|---|---|
| Fund | FUND-CODE (E0316) Code table: C145 Type the three-digit fund code to select the specific fund (when applicable) for actual financial data for budget and payroll. Or, click  to select a fund code from the Funds lookup. |
| Func | FUNCTION-CODE (E0317) Code table: C146 By default, this field is set to 00 and cannot be edited. This code identifies the general operational area which groups together related activities. |
| Object | OBJECT-CODE (E0318) Code table: C159 Type the four-digit object code to select the account, transaction, or source of funds indicating the major account group to which a transaction is posted or to which the associated monies are related. Or, click to select an object code from the Objects lookup. The object code must be class 3XXX. |
| Org | ORGANIZATION-CODE (E0319) Type the three-digit organization code (000-999) used to identify the campus within the LEA with which the account is associated. |
| FY | FISCAL-YEAR (E0974) Type the one-digit fiscal year (0-9) of the current fiscal year for the fund (e.g., the fiscal year is 4 for the 2023-2024 fiscal year). |
| Pgm | PROGRAM-INTENT-CODE (E0320) Code table: C147 By default, this field is set to 00 and cannot be edited. This code indicates the cost of instruction and other services directed toward a particular need of a specific set of students, but not the demographic makeup of the students served. |
| Amount | ACTUAL-AMOUNT (E0774) Type the dollar value associated with actual financial account information rounded to the nearest dollar. The amount entered can be a negative or positive number. |
❏ Click Save.
Other functions and features:
 |
Click to delete the selected row. The row is shaded red to indicate that it will be deleted when the record is saved. Click Save. A message is displayed confirming that you want to delete the row.
|
|---|---|
| Retrieve |
Click to retrieve information from the last save. If you click Retrieve, any unsaved changes will be lost. |
tables/districtinformation/fundbalances.txt · Last modified: 2023/11/29 21:33 by emoreno