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administratoraccess:formmanagement
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Forms Management
txConnect Admin > Administrator Options > Settings > Forms Management
This page allows district-level administrative users to access pages for managing forms for new student enrollment, online student registration, and student data updates, including static printable forms, customized dynamic forms, and standard forms.
Terminology:
- New Student Enrollment - The one-time process of enrolling a new student in the district.
- Online Student Registration - The annual review and updates to student records for existing students (i.e., students already enrolled in the district), such as demographic data updates and standard forms.
- Student Data Updates - The ongoing maintenance of records for existing students, such as changes to contact information.
There are three types of forms that can be maintained via the Forms Management page: standard forms, static forms, and dynamic forms.
- Static forms cannot be updated online by parents; they can by viewed, printed, completed by hand, and returned to the campus. Static forms will vary by campus and district, and can be delivered in various formats, such as Microsoft Word, PDF, spreadsheet, etc. Calendars are an example of static documents. Any static forms you upload should be ADA compliant.
- Dynamic forms are presented online and can be completed and submitted online. These forms may include student online registration and demographic updates, as well as document attachment fields and uploads. Dynamic forms are built from a list of available fields.
- Standard forms are predefined district-level forms that are common throughout Texas. The forms cannot be edited, but you can determine whether or not they are available to parents by including (or excluding) them from groups. Most forms are submitted annually; the Home Language Survey only needs to be submitted once during the student's lifetime enrollment in the district.
Manage forms:
On the Forms Management page, a different menu is displayed. Click Admin to return to the main menu at any time.
| (left side) |
Links to the menu items are displayed.
|
|---|---|
| (right side) Summary Information |
Data on the number of existing forms and fields is displayed. |
From the menu, select the menu item for the type of form you want to manage:
- Static Documents - Maintain a pool of static documents that can be used to create read-only forms.
- Form Fields - Set options for a pool of fields that can be used to build customized dynamic forms for annual student registration and ongonig demographic updates. Examples of fields are first name, last name, middle name, birth date, and sex.
- Forms - Create new forms, as well as delete and edit existing forms.
- Form Groups - Create and edit form group headings so you can group related forms. A form must be associated with a group (or added to the Online Registration template) in order to be accessible to parents.
- Online Registration - Create and edit forms related to annual student registration.
- Form Usage - View statistical information about form usage by parent and form, and view the number of acceptance records for a specific form by district, campus, or parent.
- Admin - Return to the Administrator Options page.
administratoraccess/formmanagement.1512675545.txt.gz · Last modified: 2017/12/07 14:39 (external edit)