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Trace: • scheduling_phasei_create_ny_district_courses_from_cy_ms • attendance_post_by_individual • scheduling_secondary_auto_step2_view_live_load_reports • Other functions and features: • export_student_course_requests_body_scheduling_auto_step1 • graduation-plan-mass-assign • grade_reporting_change_schedule_make_change

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academy:student:grade_reporting_change_schedule_make_change
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Grade Reporting > Maintenance > Student > Individual Maint > Crs/Sec Change

This tab allows you to transfer a student from one course-section to another. You can also move course information such as grades, attendance, etc.

The old course and the new course must be in the same semester.

About gender restrictions

About grade restrictions


Crs/Sec Change tab


Click Retrieve.

  • The student's demographic data is displayed.

  • The Status field displays ACT (active) or W/D (withdrawn) according to the student's current enrollment status.


Old

Indicate the class from which the student is being transferred:

CourseSelect the course. The drop-down list displays courses from the Crs Assign tab.
Section

Select the course-section.

Sem

Select the semester of the course-section in which the student is currently enrolled.

Title

The course title is displayed.

New

Indicate the class to which the student is being transferred:

CourseSelect the course. The drop-down list displays courses from the campus master schedule.
Section

Select the course-section.


The drop down lists sections for the selected course with following information in this order:

Section number
Beginning and ending periods
Seats assigned and maximum seats available (e.g., 13/25):

• An asterisk (*) is displayed next to the seat count if a section has met or exceeded the maximum number of seats.

• Seats are calculated based on the semester selected for the new course. If you have not selected a semester, seats are calculated based on the semester selected for the old course. If a different semester is selected, the seat count may be different in the Section drop down.

Instructor ID and name in parentheses


Only unlocked sections of the course are listed. Course-sections are locked in the campus master schedule.

If all sections of the course are locked, the course is not displayed in the Course drop-down list.

Sem

Select the semester of the course-section in which the student is currently enrolled.

Title

The course title is displayed.

Move Course Information

Select if you want to move old course information to the new course-section. If selected, the Fields to Move options are enabled allowing you to select the information you want to move from the old course to the new course.

If Grades is selected, only the cycle grades are copied.

In TeacherPortal, if the student is transferring to a different section of the same course, the program moves the working cycle average to the new section.

Withdraw from Crs/Sec and Enter another Crs/Sec

Select this Method, then enter the following under WD and Entry Dates:

WD Date for Original Course

Type the withdrawal date for the original course in the MMDDYYYY format. If this date is set to the first day of the semester, the row is deleted.

Entry Date for New Course

Type the entry date for the new course in the MMDDYYYY format.


In most cases, the same date should be entered in both fields.

If a working cycle average exists for the old course for the same semester and cycle as the entry date for the new course, a transfer record is created for the new course with the working cycle average as the transfer grade.

If the working cycle average is I, the transfer record is still created in TeacherPortal, but the transfer grade is left blank.




Click Execute. A message indicates when the process is completed.

Process Complete message

Click OK.

The Save button is not used on this page. The change is made when you click Execute.


View Add/Drop Lists

The View Add/Drop List link appears in the top-right corner.



Click the link to view the report which lists the courses dropped and added in the order in which the changes were made.


Review, save, and/or print the report.


IMPORTANT: If there are more changes to make for the student, do not exit this page until all changes are made. This allows all changes to print on one report.

If you leave the page, the link will not appear when you return.

You CAN change tabs on this page without losing the link.


Click Close Add/Drop List to close the report view.

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academy/student/grade_reporting_change_schedule_make_change.txt · Last modified: 2025/05/16 14:29 by apape

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