Follow these steps to properly assign year-end-status codes for all students.
Year-end-status codes are not extracted to PEIMS; however, they are used in the Move to Grade Reporting process when determining whether to promote or retain the student.
Withdrawn students should be assigned year-end-status code 23 (using the Reset Values utility in Registration to reset Inactive Students).
Year-end-status codes:
01 - Promoted next grade
02 - Retained same grade
03 - Place in the next grade
04 - Placed in transitional program
06 - Promoted from transitional program to regular grade
10 - Not advanced next grade
11 - Advanced next grade
12 - Graduated
13 - Obtained GED
14 - Met requirements but did not pass STAAR/TAKS
15 - Grade 12 but not enough credits to graduate
21 - Status pending - complete summer school
22 - Status pending - other
23 - Left district before - no status (NOTE: Code 23 should be used for withdrawn students to prevent them from being included on the ASDR error report.)
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Assign year-end-status codes.
Grade Reporting > Utilities > Assign or Clear Year-End-Status Code
Under
Assign/Clear, select
Assign.
If selected, only blank year-end-status codes are updated, and retained reason codes are cleared.
Blank year-end-status codes are updated as follows:
• Grade levels KG and 1-8 are updated to code 01 (Promoted next grade).
• Grade levels 9-11 are updated to code 11 (Advanced next grade).
• Grade level 12 is updated to code 12 (Graduated).
Click Execute.
IMPORTANT: This step marks all students as promoted. You must individually change all students who were not promoted on Registration > Maintenance > Student Enrollment > Demo3.
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