Grade Reporting > Utilities > ParentPortal Report Cards
This utility allows you to create and print secondary and elementary report cards that will be available to parents/guardians electronically via ASCENDER ParentPortal. You can also view previously published report cards.
• Elementary report cards can only be created for campuses with School Type set to one of the following on Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info:
01 Elementary School
09 Infant/toddler School
10 Preschool/early Childhood
13 Elementary/Secondary School
• Secondary report cards can be created for any School Type except 01, 09, and 10.
NOTE: Only the most recently published report card will be available in ParentPortal.
❏ IMPORTANT: Before creating report cards, be sure School Type is set on Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info. Otherwise, report cards cannot be created.
❏ Under Create Report Cards, click the type of report card you wish to publish.
Fields are displayed allowing you to specify criteria for generating and printing report cards.
• Bold fields are required.
• Different fields are displayed according to the report card type selected. Elementary has additional fields.
Ending School Year |
The ending year of the school year you are logged onto is displayed and cannot be changed. |
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Campus ID |
Type the three-digit campus ID, or click to select the campus. |
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Semester |
Type the one-digit semester. |
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Cycle (2 Semester) |
For two-semester campuses, type the one-digit cycle code. |
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Attendance Track |
Type the two-digit attendance track. Leave blank to select all tracks. |
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Grade Level |
Type the two-character grade level, click to select the grade level, or leave blank to select all grade levels. |
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Address |
S - Print the student's address from Registration > Maintenance > Student Enrollment > Demo1. If the report is run for the student's address, only one English language report card is printed. |
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Include Withdrawn Students |
Select if you wish to include withdrawn students. |
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Student IDs |
Type the six-digit student ID number, including all leading zeros. Separate multiple IDs with a comma (e.g., 098321,096476). Or, click to select the students. Leave blank to select all students. |
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Elementary report cards only: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Print Exam Grade |
Select if you wish to print the exam grade. The exam grade prints for all grade levels that use an exam grade (as indicated on Maintenance > Tables > Elementary > Elem Grade). |
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Print Semester Average |
Select if you wish to print the semester average. The semester average prints for all grade levels that use semester average (as indicated on Maintenance > Tables > Elementary > Elem Grade). |
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Print Lang Arts and Core Avg Line |
Select if you wish to calculate and print the language arts average and overall core average line. Language arts core average calculation
The language arts core average includes the student's courses that have L (language arts) in the Core Course field. An ELA weight is assigned to all courses that have L as the core course code. The ELA weight is determined by the district on Maintenance > Master Schedule > District Schedule > Available Courses (ELA Wgt field). NOTE: If ELA Wgt is blank or non-numeric, it will be calculated as 0.
The core and noncore conversion tables must contain different alpha grades (e.g., if the core table uses A-F, the noncore table must use alpha grades of S-U).
NOTE: When setting up the conversion tables, there can be no gaps between the high grade and low grade. If a grade is left out of the grade range, the grade is considered invalid when running elementary grade computation.
Overall core average calculation
The overall core average is calculated with the remaining core courses (non-language arts courses). The average is calculated only if there are science, math, and social studies courses coded with the core course code. If any of the classes is not present, the overall core average is not calculated. The ELA core average is also used in
the overall core average calculation.
If the campus assigns alpha grades and numeric grades for its core courses, the ELA core average and overall core average are calculated as numeric averages. |
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Print Promoted/Retained Msg |
If Y, a message will print at the bottom of the report card according to the student’s setting in the first Promotion - Retained Reason # field on Registration > Maintenance > Student Enrollment > Demo3.
If this parameter is set to Y, the promoted/retained message will only print if the report card is run for the final grade reporting cycle and semester of the school year. |
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Tardy Period |
Type the two-digit period to use for calculating tardies. If blank, all periods are considered when calculating tardies. |
❏ Click Create Report Cards.
A list of students whose report card was created is displayed.
❏ The Published field displays No until the report cards are published.
❏ In the Search field, begin typing characters to retrieve only students whose name or ID contains the characters you typed.
❏ Click View Report Card to view the report card for each student.
The report card opens in a separate window where it can be saved or printed.
❏ Select Publish ParentPortal Report Cards once you are ready to post the report card for the retrieved students, and the Publish button appears. Click Publish.
NOTE: All retrieved report cards are published, including those that are not displayed according to the Search field.
Once published, a link to the electronic version of the student's report card is provided in ASCENDER ParentPortal.
A message at the top of the page indicates that the report cards are published. The Published field is set to Yes.
Return To ParentPortal Report Card Options | Click to return to the main page. |
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❏ Under View Published Report Cards, click the type of report card you wish to view.
Fields are displayed allowing you to specify criteria for viewing report cards that were previously published.
• Bold fields are required.
• Different fields are displayed according to the report card type selected. Elementary has an additional field.
Ending School Year |
The ending year of the school year you are logged onto is displayed and cannot be changed. |
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Campus ID |
Type the three-digit campus ID, or click to select the campus. |
Attendance Track |
Type the two-digit attendance track. Leave blank to select all tracks. |
Grade Level |
Type the two-character grade level, click to select the grade level, or leave blank to select all grade levels. |
Semester |
Type the one-digit semester. |
Cycle (2 Semester) |
Type the one-digit cycle code. |
Student IDs |
Type the six-digit student ID number, including all leading zeros. Separate multiple IDs with a comma (e.g., 098321,096476). Or, click to select the students. Leave blank to select all students. |
Elementary report cards only | |
Control Nbr |
Type the three-digit control number (instructor ID), click to select the control number, or leave blank to select all control numbers. |
❏ Click Show Report Cards.
A list of students whose report cards have been published, according to the criteria specified, is displayed.
❏ In the Search field, begin typing characters to retrieve only students whose name or ID contains the characters you typed.
❏ Click View Report Card to view the report card for each student. The report card opens in a separate window where it can be saved or printed.
Return To ParentPortal Report Card Options | Click to return to the main page. |
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