Bilingual/ESL

Registration > Maintenance > Student Enrollment > Bil/ESL

This tab allows you to view and update information for students who participate in a bilingual or English as a second language (ESL) program.

Emergent Bilingual (EB) students must be identified as EB, and a parental permission code is required.
Local Program Code BPT (Bilingual Program Type) or EPT (ESL Program Type) must be added for any student who meets ALL of the following conditions:
• Emergent Bilingual = 1 (Identified as EB)
• ADA Eligibility is not 0 or blank
• Parental Permission = C, 7 or 8
Students who are not EB can be enrolled in a bilingual or ESL program, and the parental permission code must reflect that the placement is for a non-EB student.

The Bil/ESL tab is not available until you retrieve a student on the Student Enrollment page. For a new student, you must enter and save all required data on Demo1 before proceeding to this tab.

Funding:

Non-EB students are not eligible for funding.
A bilingual or ESL student who is is placed in a disciplinary setting, and ESL/BIL services are not provided during that time, is not eligible for funding.
Other students may also not be eligible for funding. See the Student Attendance Accounting Handbook, Section 6 - Bilingual/English as a Second Language (ESL) for more information.

See the Descriptor Table Guide for Bilingual and English as a Second Language (ESL) Programs for coding guidance from TEA.

Update data:

The student’s existing bilingual/ESL entry/withdrawal/reentry records are displayed. If the most recent row contains an exit date and withdrawal reason code, you can add a record.

❏ Click +Add to add a record.

The fields below the grid are enabled.

Yrs US Sch

If the number of years the student has been enrolled in U.S. schools has changed, select the number of years. This field is automatically incremented during Move to Grade Reporting.

Date HLS Admin

Enter the date on which the Home Language Survey form was administered. Use the MMDDYYYY format. Or, click to select the date from a calendar.

This field can only be saved when both the Home Language and Student Language fields have values.

You cannot enter a future date.

Campus

The campus ID to which you logged on is displayed.

Entry Date

To enroll a student in the program, type the date the student entered the program. Use the MMDDYYYY format. Or, click to select the date from a calendar.

If there are existing entry/withdrawal records for the student, the entry date for the new record must be after the last exit date.

The student can have only one active record (i.e., a record without an exit date).

The entry/exit dates for different records cannot overlap.

Exit Date

To withdraw a student from the program, type the date the student exited from the program. Use the MMDDYYYY format. Or, click to select the date from a calendar.

The exit date should be the school day following the last day the student was in the program.

Reason

If you are withdrawing the student from the program, click to select the withdrawal reason.

If the student is exiting the program, select EP (exit program).

1. Click to do a status change.

• A row is added to the grid that displays the default entry date, which is the same as the withdrawal date. This ensures that you do not lose any membership days by typing the incorrect entry date for the status change.

• The fields display the data from the previous row by default.

2. Modify any information that changed for the entry date.

3. Click Save to save the status change.

If you entered a status change in error (e.g., the wrong student or wrong withdrawal or entry date), click to remove the status change for the student. When you save, the exit date and exit reason are cleared, and the new row is removed from the grid.

1. Click in the the second row. This creates a new row (now 3 rows).

2. Click in the second row. This removes the third row.

3. Click in the first row. This will remove the second row leaving one remaining.

4. Make the change and click Save.

Changes to the following fields usually occur when there is a status change (withdrawal reason code 33). The new information is entered upon reentry.

EB Cd

Select the code that applies to the student's emergent bilingual status as indicated by the Language Proficiency Assessment Committee (LPAC). Or, if the year in which the student is being monitored for EB has changed, select the code indicating the monitoring year.

If the student is EB, an EB monitoring code cannot be selected.

If the student has a row with the withdrawal reason code set to EP (exit the bilingual or ESL program), Annual Student Data Rollover (ASDR) will set EB Cd to F (exited from EB - Monitored 1 (M1)).

If EB Cd is F, ASDR will increment the code to S (exited from EB - Monitored 2 (M2)).

If EB Cd is S, ASDR will create a third year EB monitoring record in the new school year (EB Ind = 3).

If EB Cd is 3, ASDR will create a fourth year EB Monitoring record in the new school year (EB Ind = 4).

If EB Cd is 4, ASDR will create an EB code 5 record (former EB/EL student) in the new school year.

If EB Cd is 5, ASDR will create an EB code 5 record in the new school year.

Lang Instru Program Svc

Select the code that defines the language instruction program the student received.

Bil/ESL Fund Cd

Select the language program in which the student participates during the reporting period that generates funding under TEC 48.105.

OLPT English Test

If you add data in one field, you must add data in all fields.

Type	Indicate the type of English oral language proficiency test administered to test the student.
Date	Type the date the test was administered. Use the MMDDYYYY format. Or, click to select the date from a calendar.
Score	Type the student's test score.

OLPT Spanish Test

If you add data in one field, you must add data in all fields.

Type	Indicate the type of Spanish oral language proficiency test administered to test the student.
Date	Type the date the test was administered. Use the MMDDYYYY format. Or, click to select the date from a calendar.
Score	Type the student's test score.

If a record does not exist, a default row will automatically generate when the user retrieves a student then navigates to a new tab. An error message will display at the bottom of the page and the user must click Save to insert the rows.

❏ Under Home Language:

Descriptor	Type the 2-digit code to indicate the language spoken in the student's home most of the time, as determined by the student's home language survey. (see 19 TAC 89.1215)

❏ Under Student Language:

Descriptor	Type the 2-digit code to indicate the language spoken in the student's home most of the time, as determined by the student's home language survey. (see 19 TAC 89.1215)

❏ Click Save.

Other functions and features:

	Edit a record. The data is displayed in fields below the grid allowing you to make changes. Update the fields as needed, click OK, and then click Save. The changes are displayed in the grid.
	Delete a row. 1. Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved. You can select multiple rows to be deleted at the same time. 2. Click Save. You are prompted to confirm that you want to delete the row. Click Yes to continue. Otherwise, click No. You can save edits and delete records in the same step (i.e., the changes are all committed when the record is saved).
Comments	View or add comments. Click to view or add comments about the student. The Comments window opens. If comments exist for the student, an exclamation mark is displayed on the button and it is outlined in red.
TEA Unique ID	Request an Unique ID from the state. Click on the TEA Unique ID button to request an Unique ID from the state for students and staff.
Hist Directory	Retrieve a student enrolled in a prior school year.
	View medical alert. The button is displayed if a medical warning exists for the student and Consent to Display Alert is selected on Health > Maintenance > Student Health > Emergency. Click to view the student's medical alert information.
Documents	View or attach supporting documentation.