Registration > Maintenance > Student Enrollment > W/R Enroll
This tab allows you to view and update a student's withdrawal and reentry records at the campus.
The W/R Enroll tab is not available until you retrieve a student on the Student Enrollment page. For a new student, you must enter and save all required data on Demo1 before proceeding to this tab.
The student’s existing withdrawal/reentry records are displayed. If the most recent row contains an exit date and withdrawal reason code, you can add a record.
❏ Click +Add to add a record.
The fields below the grid are enabled.
Campus |
The campus ID to which you logged on is displayed. |
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Entry Date |
To re-enter a student, type the entry date in the MMDDYYYY format. The date should be the first school date on which the student actually attended school. NOTE: Ensure that you are not re-enrolling a student who was not properly withdrawn. A previous withdrawal date and code should exist.
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Exit Date |
To withdraw a student, type the exit date in the MMDDYYYY format. The date should be the school date following the last day the student was enrolled, and it must be later than the campus entry date and latest reentry date. NOTE: When you withdraw a student from a campus, the student is automatically withdrawn from all course records and special programs. The student’s grade-course records on Grade Reporting > Maintenance > Student > Individual Maint > Crs Assign will be listed as withdrawn (when Include All WD Courses is selected on that tab). |
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Reason |
If you are withdrawing the student, click to select the withdrawal reason. |
ET Verify |
Select the status of the enrollment event.
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Status Cd |
The value from the Record Status field on the Demo1 tab is displayed. |
Changes to the following fields usually occur when there is a status change (withdrawal reason code 33). The new information is entered upon reentry.
Exclusion Code |
If the student's exclusion code has changed, indicate if the student should be excluded from attendance and/or grade reporting. Otherwise, leave blank. |
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Grade Level |
If the student's grade level has changed, select the student's new grade level. Otherwise, leave blank. |
Eligibility Code |
If the student's eligibility code has changed, indicate the student's ADA eligibility. Otherwise, leave blank. NOTE: If you change the following demographic information for a student making that student ineligible for Census Block reporting, the census block data will be cleared for the student on State Reporting > Maintenance > Fall > Student > Demo:
• Eco Disadvan (Demo1) is not 00, and |
CTE Elig |
If the student is enrolled in a Career and Technical Education (CTE) course, select or clear the field if the student's eligibility for CTE contact hours has changed.
You can change this field for a student who has withdrawn from your campus and transferred to another campus in the district during the same school year. |
Track |
If the student's attendance track has changed, select the student's new track. Otherwise, leave blank. NOTE: Only students in grades PK-5 will be able to enroll in Track 01, Instructional Program Type 16. |
Attribution Cd |
If the student's attribution code has changed, indicate the new way in which the student attends school. Otherwise, leave blank.
Edits: NOTE: If you change the following demographic information for a student making that student ineligible for Census Block reporting, the census block data will be cleared for the student on State Reporting > Maintenance > Fall > Student > Demo:
• Eco Disadvan (Demo1) is not 00, and |
Camp Resid |
If the campus of residency has changed, type the nine-digit campus ID corresponding to the new campus attendance area in which the student resides. Otherwise, leave blank. The field cannot be blank if Attribution Cd is 03, 06, 07, or 10. |
Camp Account |
Type the nine-digit the unique campus identification number to which a student’s attendance and/or leaver accountability data is attributed for campus accountability purposes.
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Residential Facility |
(2019-2020 school year and later) Select if the student resides in a residential care and treatment facility within the district's boundaries or jurisdiction. |
When Residential Facility is selected (or if the campus has Campus-wide Residential Facility selected on Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info), the following fields are displayed:
Attendance Zone |
Type the nine-digit TEA-assigned number for the campus the student is expected to attend based on the geographic location (address) of the residential facility in which the student resides. This may or may not be the same as the Campus ID of Enrollment. |
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Length Stu Sch Day |
Type the number of minutes in the student’s school day. |
Educated At Facility |
Select if the student is educated at or in the general location of the residential facility. |
Length Campus Sch Day |
Type the number of minutes of the traditional home campus school day for a non-disabled peer. |
Surrogate Parent |
Select if student requires a surrogate parent. This field is required when Nbr Other Stu Assigned is 0-25. |
Prior Instr Setting |
Select the student’s most recent instructional setting before entering the residential facility. |
Nbr Other Stu Assigned |
Type the number of other students who are assigned to the same surrogate parent. Valid values are 0-25. |
Residential Facility ID |
Select the ID of the facility. The list of available facilities is maintained on Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info under Residential Facility Options. |
❏ Click Save.
Edit a record. | |
Delete a row. | |
Comments | View or add comments. |
TEA Unique ID | Request an Unique ID from the state. |
Hist Directory | Retrieve a student enrolled in a prior school year. |
Bus Info | View or update the student's bus information. The button does not appear until you retrieve a student on the Student Enrollment page. |
View medical alert. | |
Documents | View or attach supporting documentation. |
Click to add comments to the student's W/R enrollment record. The W/R Enroll Comment window opens.
1. Add or update comments as needed.
2. Click OK.
3. You must click Save on the Student Enrollment page in order to save the updated data.
A red comment icon indicates that W/R enrollment comments exist for the student. You can view existing comments by hovering with your mouse over the red comments icon in the grid.
NOTE: W/R enrollment comments can only be added to a student record prior to transferring the student to another campus.
The icon is only displayed for the current year.
The following reports have a parameter that allows you to print W/R enrollment comments:
Student Status Changes by Program - SRG1100
Student Status Changes by Program - SRG1200