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Teacher Guide to ASCENDER TeacherPortal

Click here to generate a PDF of this guide.

Long-Term Substitute Teachers

Long-term substitute teachers can be granted access to use TeacherPortal on behalf of a teacher who is away for an extended period of time. When substitute teachers log in to TeacherPortal, they can select the teacher for whom they are substitute teaching. Then, the substitute teachers can proceed to use TeacherPortal as the teacher.

Prerequisites.

Create an ASCENDER TeacherPortal account.

A long-term substitute teacher must create a TeacherPortal account in order to log on to TeacherPortal. Substitute teachers will log on to TeacherPortal with their own accounts, rather than with the teacher’s account.

❏ From the Login page, click Create Account. The User Information page is displayed.

To exit without saving any changes, click Return to Login.

User Information:

Staff ID	Type your staff ID number.
Last Name	Type your last name
First Initial	Type the first letter of your first name.

❏ Click Next.

If you entered the data correctly, the Basic Information step opens.

Basic Information:

User Name	Type a unique user name that will identify you when you log on to the system, such as a combination of letters from your first and last name. • Your user name must be 6-25 alphanumeric characters and must be unique within the district. • Your user name is not case-sensitive. • If you type a name that is already used, available alternatives are suggested.
Password	Type a password that you will use when you log on to TeacherPortal. • The password must be 8-46 characters using three of the following: uppercase letters, lowercase letters, numbers, and special characters • Your password is case sensitive.
Password Verification	Retype the password exactly as you typed it above. This step confirms that you typed your password as you intended.
PIN	Type a four-digit numeric personal identification number (PIN) that you will use when you post data in TeacherPortal. Avoid using 1234, 4321, or all the same number, as these are common and easily guessed.

❏ Click Next.

If you entered all required data correctly, the Security Question step opens.

Security Question:

Question	Select three questions to which you will provide an answer. The questions are asked in the event that you forget your password. You must select three different questions. You cannot repeat any questions/answers.
Answer	Type the answer to each question. If you forget your password, you will be required to answer the question correctly in order to recover your account. Be sure to select questions for which you will easily remember your answer. Answers are case sensitive.

License Agreement

Review and accept the End User License Agreement (EULA) for ASCENDER. This agreement must be accepted in order to proceed.

❏ Select Accept.

❏ Click Next.

If you entered all required data, the Complete page opens.

❏ Click Finish.

The Announcements page opens.

Log on to TeacherPortal.

Substitute teachers must log on using their own credentials.

If you are continuing from the previous step and are already logged on, you can skip this step.

If you are not already logged on, you must log on to TeacherPortal using the user name and password created in the previous step. Once you are logged on, you can access the pages for the remaining steps.

User Name	Type your user name. Your user name is not case-sensitive.
Password	Type your password. The typed text is hidden. Your password is case sensitive.

❏ Click Login.

The Announcements page is displayed.

For security purposes, your password will expire periodically. If your password is expired, you are redirected to the Password Expired page before the Announcements page is displayed. Follow the instructions provided in the online Help for the Password Expired page.

Specify the teacher.

Use TeacherPortal as the teacher.

Update profile settings as needed.

Reports:

Generate seating chart report.

Reports > Seating Charts

This report prints a teacher's seating charts for all periods or one period. For each period, the seating chart is displayed followed by a list of students who are not assigned to seats. The seating chart lists the student name, gender, and ID.

If printed for all periods, each period prints on a separate page.

NOTE: If that field has been changed, and the seating charts have not been re-saved on Settings > Manage Charts since the setting was changed, a warning message is displayed when the report is generated indicating that the reports will not be accurate until the Manage Seating Charts page has been re-saved. You must review the seating chart for each period on the Manage Seating Charts page, make any necessary changes, and then re-save each chart.

❏ Specify report options:

Semester

The current semester is displayed. You can select a different semester.

Period

Select the period-course(s) to print the seating chart for, or select ALL CLASSES to print seating charts for all periods.

If Combine Courses in Attendance is selected on your Settings > Update Profile page, the courses are combined by period.

width

Select the width setting for the report.

Fixed Seat Width	Select to print a report in which all seats are the same width. This setting works for small and average-size classes. For larger classes, some seats may not print on the page.
Auto-Adjusted Seat Width	Select to print a report in which each column is adjusted to the student name. Each column is only wide enough to accommodate the longest name in the column; therefore, some columns are wider than others. This setting is a better option for larger classes.

For either width setting, you can adjust the orientation when you print. Select Landscape to increase the number of students that fit on the page.

Show Pictures

Select to display student photos in the seating chart. Photos are only available if they have been added by the district.

❏ Click Generate.

The report opens in a new window, and you can print the report from that window.
The report selection page remains open on your desktop.

Generate class roster report.

Reports > Class Roster

This report provides a blank class roster by semester and course, including a list of students enrolled in the course and up to 50 blank columns. You can choose the sort order and whether to include the student’s birth date and contact information. The report can be exported in CSV format.

If you print the report for a course group, the Course Section column is included allowing you to identify the course-section in which the student is enrolled.

❏ Specify report options:

Semester

The current semester is displayed. You can select a different semester.

Course-Section

Select the course-section and period for which to print the report. The drop down lists the two-digit period and course name. The course number and section number are in parentheses.

If course groups have been created on the Course Grouping page, the groups are listed as well as the individual courses.

Columns

Type the number of blank columns to display on the report, up to 50.

Display Options

Birthday	Select to include the student's birth date. The Birthday column will be included in the report.
Student Email	Select to include the student’s email address.
Contact Information	Select to include the student's contact information. The Contact Information columns will be included in the report, and all of the student's contacts are listed. The contact's name, relationship, cell phone, home phone, business phone, other phone, mailing address, and e-mail address are listed.
Guardian Last Viewed IPR/Report Card Date	Select to include the date on which a parent/guardian last viewed the student's interim progress report (IPR) or report card online.

Sorting Options

Indicate the order in which to sort the report data. You can sort by student name (last name), Student ID, course-section (for course groups), birth date (if included), or custom student order.

Custom student order is the order specified for the course-section on Settings > Arrange Student Order.

❏ Click Generate.

The report opens in a new window, and you can print the report from that window.
The report selection page remains open on your desktop.

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