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general:augustaccrualshomepage:interfacetofinance
Interface to Finance
Log on to the NYR payroll frequency.
Payroll > Payroll Processing > EOY Payroll Accruals > Interface to Finance
If necessary, accrual re-calculations can still be performed even if the interface file was already created. If re-calculations are performed for the same date, then the new interface file is displayed on the Create General Journal tab and the previous interface file is no longer displayed on the Interface to Finance tab.
After the transactions are created for the general journal, they are displayed on this tab. This process is the actual interface between Payroll processing and Finance applications for the EOY Payroll Accruals. This tab is only available after the Create General Journal process is successfully completed.
There are two options available when interfacing general journal transactions to Finance:
- Post to Current Acct Period
- Post to Next Acct Period
Verify the accounting period in Finance to be used when posting the general journal.
The tab contains a display-only grid of the transactions that are pending interface.
Interface to Finance:
❏ Select a data row to interface to the Finance system.
❏ Under Accounting Period, select whether to post to the current or next account period. In this process, the posting account period should be August (08).
| Field | Description |
|---|---|
| Post to Current Acct Period | If this field is selected and you click Interface, the following may occur: If Finance end-of-month processing is being performed against any file ID, you may not post to either accounting period. If the current and next accounting periods are the same and the current accounting period is locked, a message is displayed indicating that the current accounting period XX is locked and that the next accounting period is also set to XX. You are not allowed to post at this time. Click OK to return to the Interface to Finance tab. If the accounting periods are not the same and the current accounting period is locked, a message is displayed indicating that the current accounting period XX is locked. You are not allowed to post at this time. Click OK to return to the Interface to Finance tab. You can select the next accounting period for posting. |
| Post to Next Acct Period | If this field is selected and you click Interface, the following may occur: If the current and next accounting periods are the same, a message is displayed indicating that the current accounting period XX is locked and that the next accounting period is also set to XX. You are not allowed to post at this time. Click OK to return to the Interface to Finance tab. |
The Interface Transaction Date field is automatically populated with the current system date, but it can be changed. This date is used as the Finance general journal transaction date and is displayed as the actual posting date in Finance.
❏ Click Preview Report. The same EOY Accrual General Journal Transactions report that was created on the Create General Journal tab is displayed.
❏ Click Interface to interface general journal transactions to Finance. A message is displayed indicating that the general journal transactions were successfully interfaced to Finance.
❏ Click OK.
❏ Run the Finance > Inquiry > General Ledger Inquiry > General Ledger Account Summary in file ID C for account codes 216X and 221X to verify that all accrual amounts match your accrual reports.
The Post to Master tab is enabled.
After posting to Finance, DO NOT make any changes to the accrual code, job code, or salary distribution codes for employees included in this process until after the process has been posted to Master. The Post to Master process is included in the First Payroll of the School Year guide (Payroll > Payroll Processing > EOY Payroll Accruals > Post to Master).
Do not click the Post to Master tab at this time. Proceed to the subsequent EOY processes in the following order:
1. August TRS Reporting
2. Finance EOY Process
3. First Payroll of the School Year
general/augustaccrualshomepage/interfacetofinance.txt · Last modified: 2022/06/09 19:12 by emoreno