Position Management > Maintenance > PMIS Position Modify > Position Record
This tab is used to maintain the position record for each position in the school district.
Add or modify a record:
❏ Click Retrieve. The associated billet information is displayed.
The following fields are display only:
❏ Click to display the position detail information for the selected position.
❏ Under Occupant:
❏ Under Position:
Accept Changes | Select to indicate that any changes made in the current year will be reflected in the next year. Any changes made in forecast do not reflect in the current year regardless of the field selection. |
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Status | Click ![]()
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Frequency | Click ![]() |
School Year | Type the school year in the YYYY format. This is a required field. If the year is the same as the Current Year on the District Administration > Options > Position Management page, the current year salary, first pay date codes, and job code are used for validation. |
Category | Type the code used to categorize positions, or click ![]() |
Supplement Attached | Select if there is a supplement position record tied to this position. |
Job Code | Type a job code to identify the job, or click ![]() |
1st Pay Date Code | Type a first pay date code, or click ![]() |
Calendar Code | Type a calendar code, or click ![]() |
Primary Campus | Type the primary campus code, or click ![]() |
Dept | Type the code used to categorize the department associated with the position. The field can be a single digit. |
Hours Per Day | Type the number of hours per day an employee works. This data is used for the positions with salaries based on an hourly rate. |
Percent Day Employed | Type the number that represents the total percent of the day that the position works. For example, if the position works only 50% of the day, enter 50. |
Percent Year Employed | Type the number that represents the total percent of the year that the position works. For example, if a position works every other day (50%) or 4 days out of the week (80%). This field used to reduce the actual days worked which, in turn, reduces the calculated salary. |
State Minimum Days | Click ![]() |
Pay Concept | Displays the method used to calculate the employee's pay. |
EEOC | Displays any notation related to the Equal Employment Opportunity Commission. |
Workers' Comp | Displays the type of workers' compensation insurance used for the account. |
TRS Member Pos | Click ![]() |
Max Days | Type the maximum number of days that the position is eligible to work. This number is used when calculating the annual pay based on a daily rate. It is also used when calculating the annual salary using the annual salary table. This is a required field. |
Max Payments | Type the maximum number of payments allowed. This is a required field. |
Overtime Eligible | Select if the position is eligible to receive overtime pay. |
Supervisor Position | Begin typing a position number, a drop-down list of corresponding data is displayed. Select a position number from the list. The field can be a maximum of 13 characters. Leading zeros are not required. However, if alphanumeric values are entered, the field is not zero-filled. If the position number is not known, click ![]() To search for specific positions, type data in one or more of the search fields. Click Search. A list of data that matches the search criteria is displayed. Select a position number item from the list. Otherwise, click Cancel. |
Billet | Type the billet number of the supervisor, or click ![]() |
Employee Number/Name | Displays the employee number and name. |
Ignore Pct of Day for Salary Calcs | Select to ignore the percent of day and allow full salary amounts to be calculated even if the percent of day value does not equal 100%. This field is only displayed if the Display Options to Ignore Pct of Day and Pct of Year for Position Records field is selected on the District Administration > Options > Position Management page. |
Ignore Pct of Yr for Salary Calcs | Select to ignore the percent of year and allow full salary amounts to be calculated even if the percent of year value does not equal 100%. This field is only displayed if the Display Options to Ignore Pct of Day and Pct of Year for Position Records field is selected on the District Administration > Options > Position Management page. |
❏ Click Calculate Salary to complete the salary calculation.
❏ Click Save.
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