IN PROGRESS
Helpful TEA TSDS Links:
https://techdocs.ed-fi.org/display/EFDS30/Response+Codes
https://www.texasstudentdatasystem.org/tsds/teds/ods-upgrade-data-standards
https://www.texasstudentdatasystem.org/tsds/about/training-and-support/tsds-upgrade-project-training-materials
❏ Verify the ESC County/District number is correct (it should NOT be the LEA number).
The District Profile > Demographic Info tab allows you to maintain the district's demographic data, such as the district's name, address, and superintendent.
NOTE: The District Website and District Email fields are used for TSDS Dashboard extracts. This data is required for districts that use TSDS Dashboards.
District Name | (Required) Type the name of the district, up to 34 characters. |
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District County | Type the name of the county where the district is located, up to 20 characters. |
District Type | Indicate whether the district is independent, private, or charter. |
Allow Waitlist on ParentPortal | Select to enable the display of the Charter School Application Form Apply button on the ASCENDER ParentPortal Login page. This field only displays if the District Type field is set to Charter. |
Charter Application | Select Current or Next to indicate the Charter School Application Form school year in ASCENDER ParentPortal. This field only displays if the District Type field is set to Charter. |
District Website |
Type the address of the district's website, up to 255 characters.
IMPORTANT: If your district website is down when you save, you will receive an error message because the program is trying to connect to the website to validate the entry. Try again when your website is working properly. |
District Email | Type an email address for contacting the district, up to 255 characters. |
ESC Region Number | (Required) Type the region number for the education service center that serves the district. The field must be two digits (e.g., type 01 for ESC-1). |
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ESC County District Number | Type the six-digit ESC county-district number (NOT the LEA number) as assigned by the Texas Education Agency (TEA). |
Street Nbr Street Name City State Zip Code +4 | Enter the address for the district, up to 60 characters. |
Phone Fax | Type the area code and phone numbers for the district. |
Superintendent Name | Type the title, first name, middle name, and last name of the district superintendent. Select the generation code if applicable. |
❏ Click Save.
❏ Verify the information entered on State Reporting is correct.
The State Reporting tab allows the user to enter data reported in the Education Organization Domain.
ASVAB |
ARMED-SERVICES-VOC-APT-BATTERY-INDICATOR-CODE (E1625) (S1) (Code table C217)
NOTE: As of the 2019-2020 school year, the field is not mandatory at campuses that do not offer grade levels 10-12, per TEDS 2020.2.0. The field is required at campuses with grade levels 10-12. |
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Family Engagement Plan Link |
FAMILY-ENGAGEMENT-PLAN-LINK (E1583) (S3)
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Local Education Agency Category | Select the Local Education Agency Category and the Local Education Agency Category Description for the School Year. |
Education Organization Category | Select the Education Organization Category and the Education Organization Category Description for the School Year. |
Program Evaluation Type | PROGRAM-EVALUATION-TYPE (E1626) (Code table C216) Select the Program Evaluation Type that indicates the type of program evaluation tool LEAs use to report the progress of students participating in a High-Quality PK program. |
❏ Click Save.
❏ Under Gifted and Talented Programs:
❏ Click +Add to add a record.
![]() | Delete a row.
1. Click You can save edits and delete records in the same step (i.e., the changes are all committed when the record is saved).
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GT Program | GIFTED-TALENTED-PROGRAM-CODE (E1645) (Code table C223) indicates a gifted and talented program the LEA has established that is consistent with the state plan developed under TEC 29.123. Select the program code from the drop-down menu. |
❏ Under CTE Programs of Study:
❏ Click +Add to add a record.
![]() | Delete a row.
1. Click You can save edits and delete records in the same step (i.e., the changes are all committed when the record is saved).
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Program Code | PROGRAM-OF-STUDY (E1643) (Code table C220) indicates a program of study the LEA offers. A program of study is a comprehensive, structured approach for delivering academic and career and technical education to prepare a student for postsecondary education and career success. Select the program code from the drop-down menu. |
❏ Click Save.
❏ Enter the Local Program to TEA PEIMS Codes.
The Local Program Codes tab allows you to maintain a table of district-level codes for local programs such as dyslexia, 504, crisis code, or any short-term programs that arise in the district. At the campus level, the codes are chosen from the codes set up on this page. Campuses cannot select programs that do not exist on this page. Campuses use the codes to enroll students in these local programs.
You can also generate a report that allows you to see which local programs will be written to the next year record when ASDR is run.
TSDS Data Elements for local programs:
TWEDS Data Elements:
DYSLEXIA-INDICATOR-CODE (E1530)
SECTION-504-INDICATOR-CODE (E1603)
INTERVENTION-STRATEGY-INDICATOR-CODE (E1602)
ECHS-INDICATOR-CODE (E1560)
T-STEM-INDICATOR-CODE (E1559)
P-TECH-INDICATOR-CODE (E1612)
NEW-TECH-INDICATOR-CODE (E1647)
ADDITIONAL-DAYS-PROGRAM-INDICATOR-CODE (E1671)
Code table: C088
INDIVIDUAL-GRADUATION-COMMITTEE-REVIEW-CODE (E1563)
Code table: C201
CRISIS-CODE (E1054)
Code table: C178
Existing codes are displayed in order by code.
❏ From the Local Program to TEA PEIMS Codes drop-down menu, choose 20: Additional Days Program Participation.
❏ Click +Add.
A blank row is added to the grid.
Program Code | Type the three-character code for the program. |
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Program Title | Type a description for the program, up to 40 characters. |
TEA Crisis Code | For local programs created to track students displaced by a crisis, type the corresponding crisis code, as designated by the Texas Education Commissioner: |
Move Program to Next Year |
Indicating how Annual Student Data Rollover (ASDR) handles local programs for the district. |
Local Program to TEA PEIMS Codes | Select the local program code. DATA ELEMENT: StudentCharacteristic (E3063) (Code Table C344) captures important characteristics of the student's environment or situation. |
❏ Click Save.
❏ To update a description, type over the existing description and save.
You can only update the description; you cannot update a code. To change a code, you must delete and re-enter the code and description.
The Campus Profile > Demographic Info tab allows you to maintain campus demographic data, such as the campus name, address, and phone number.
Campus ID |
The campus to which you are logged in is displayed. To view another campus or add a new campus, type the three-digit campus ID and click Retrieve.
To enter a new campus, type an unused three-digit campus ID for the new campus and click Retrieve. The fields are cleared allowing you to enter and save data for the new campus. |
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Existing demographic information for the campus is displayed.
Campus Name | Type the name of the campus, up to 34 characters. |
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Street Nbr Street Name City State Zip Code +4 | Enter the address for the campus, up to 60 characters. |
Phone Fax | Type the area code and phone numbers for the campus. |
The following fields only display if the District Type field is set to Charter on the Registration > Maintenance > District Profile > District Information > Demographic Info tab.
Participating Charter Admission Waitlist | For each charter school campus, select to indicate whether or not the campus will have a waitlist for admission. |
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Charter Enrollment Capacity | Type the maximum approved student enrollment number (up to four digits) for which the campus is able to provide instruction without exceeding staffing and facility limitations. |
Begin Date | Type the begin date using the MMDDYYYY format. Or, click calendar icon to select the date from a calendar. |
End Date | Type the end date using the MMDDYYYY format. Or, click calendar icon to select the date from a calendar. |
❏ Click Save.
The Control Info tab allows you to set up control options for the campus related to Registration and OCR.
NOTE: Changes made in Discipline will affect the Nbr of Bullying Incidents and Nbr of Cyberbullying Incidents totals. The Nbr of Bullying Incidents is calculated when PEIMS Code 61 is used and the Nbr of Cyberbullying Incidents is calculated when PEIMS Code 61 and the Cyber checkbox is selected.
Campus ID | The campus to which you are logged in is displayed. To view another campus or add a new campus, type the three-digit campus ID and click Retrieve. |
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Existing control information for the campus is displayed.
❏ Update as needed.
Low/High Grade Level | Select the lowest and highest grade levels taught at the campus. |
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Accreditation | Select the code for the organization(s) that accredit the campus. |
College Board Campus Code Number | Type the six-character ID used by the educational testing service to identify the campus. This applies only to high schools. |
Default Track | Select the attendance track you want to use as the default when enrolling students. For a new student campus with no attendance options, use 00. Business campuses can be created on District Admin. |
Exclude from District Reporting |
Select to exclude the campus from district reports in all ASCENDER Student applications.
This option can be used for students who are tracked in their home district for TEA reporting purposes but also need to be tracked at the district that serves them, such as through a special education program, DAEP, or JJAEP. The district that serves the students can track attendance, grades, and other data, and provide the information to the home district for TEA reporting. If this option is selected, the campus is excluded from district reports, the UID export, and PEIMS TSDS.
Excluded campuses are excluded in the following reports, unless the report is generated specifically for that campus:
Attendance: SAT0900, SAT0950, SAT1100, SAT1700, SAT2100, SAT2300, SAT2400, SAT2500, SAT5000, Create Attendance Report
Discipline: SDS0100, SDS0200, SDS0300, SDS0500, SDS0700, SDS0800, SDS0900, SDS1000, SDS1100, SDS1200, SDS1300, Create Discipline Report
Grade Reporting: SGR0110, SGR0120, SGR0130, SGR0140, SGR0200, SGR2046, SGR2060, SRG2081, SGR2091, SGR2500, SRG2550, Create Grade Reporting Report
Health: SHS0110, SHS0295, SHS0296, SHS0297, SHS0298, Create Demo
Registration: SDS0300, SGR1950, SRG0200, SRG0300, SRG0600, SRG1001, SRG1100, SRG1400, SRG1500, SRG1600, SRG1700, SRG1800, SRG1900, SRG2300, Create Registration Report Special Education: SDS0200, SEM0200, SEM0400, SEM0620, SEM0640, SEM0720, SEM0750, SEM0800, SEM0850, SEM0900, SEM0950, SEM1000, SEM1100, SEM1200, Create Special Ed CY, Create Special Ed NY |
School Type | Select the code for the type of school, which is required for the TSDS Student Extractor. The drop-down list contains codes from the TSDS table DC111. Leave blank if the LEA is not using the Student Dashboard. |
Capped To Campus |
This field is only enabled if Enable Attendance Zones is selected on Registration > Maintenance > District Profile > District Maintenance > Attendance Zones Options, and is used to prevent over enrolling students at a particular campus. |
Capped Date | If Capped To Campus is used, enter the date after which students can be enrolled at the capped campus. The date must be a valid school or working date. |
Full Day PK Waiver | Select if the campus has received an exemption from offering a full-day PK program. TWEDS Data Element: PK-FULL-DAY-WAIVER-INDICATOR-CODE (E1646) Code table: C088 |
Additional Days Program | Select if the campus offers an Additional Days Program to students in PK - 5. TWEDS Data Element: ADDITIONAL-DAYS-PROGRAM-INDICATOR-CODE (E1671) Code table: C088 |
Participate in ELO | Select if the student participates in an Extended Learning Opportunity (ELO) program. |
Nbr of Bullying Incidents |
NUMBER-OF-BULLYING-INCIDENTS (E1727) indicates the number of reported incidents of bullying at each campus. |
Nbr of Cyberbullying Incidents |
NUMBER-OF-BULLYING-INCIDENTS (E1727) indicates the number of reported incidents of bullying at each campus. |
Office of Civil Rights (OCR) Options |
Select applicable fields for the campus. If selected, these selections are extracted to OCR.
School has Students Participating in Single-Sex Interscholastic Athletics (School Part 2 > Exam, Staff, and Retention > ATHL-1) |
Campus-wide Residential Facility | Select if all students at the campus are residing in a residential facility. |
❏ Under Residential Facility Options:
❏ Click +Add to add the residential facilities attended by students within the campus boundaries.
The following fields are displayed below the grid.
This list populates the Residential Facility ID field on Registration > Maintenance > Student Enrollment > W/R Enroll for students who reside in a residential facility.
NOTE: These settings are campus specific. If the same facility exists on multiple campuses, the information must be entered for each campus.
County/Dist | The county-district number you are logged on to is displayed and cannot be changed. TWEDS Data Element: DISTRICT-ID (E0212) |
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Res Fac ID | Type the six-digit residential facility ID. TWEDS Data Element: RESIDENTIAL-FACILITY-ID (E1627) |
Facility Name | Type the name of the residential facility, up to 60 characters. |
Inst Day Len | The field is automatically populated with the Instructional Daily Minutes as entered for the default campus-track on Attendance > Maintenance > Campus > Campus Options. If the number of minutes in the school day at the residential facility is different, this field can be modified. TWEDS Data Element: RESIDENTIAL-FACILITY-STUDENT-SCHOOL-DAY-LENGTH (E1637)} |
![]() | Delete a facility.
1. Click You can save edits and delete records in the same step (i.e., the changes are all committed when the record is saved).
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![]() | Click to view modify the information. The data is displayed in fields below the grid allowing you to make changes. |
County/Dist | The county-district number you are logged on to is displayed and cannot be changed. |
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Facility Name | Type the name of the residential facility, up to 60 characters. |
Res Fac ID | Type the six-digit residential facility ID. |
Inst Day Len | Type the number of minutes a residential facility student receives instruction based on their Individualized Education Plan (IEP). |
❏ Click Save.
❏ Under Campus Enrollment Type:
❏ Click +Add to add the campus enrollment type.
The following fields are displayed below the grid.
NOTE: These settings are campus specific. If the same facility exists on multiple campuses, the information must be entered for each campus.
CEP Type | Select the type of campus where the student is enrolled. |
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Begin Date | Type the begin date using the MMDDYYYY format. Or, click calendar icon to select the date from a calendar. |
End Date | Type the end date using the MMDDYYYY format. Or, click calendar icon to select the date from a calendar. |
❏ Click Save.
Information provided in this guide is limited to the TSDS Upgrade only. Additional information for Demo1 can be found on Registration > Maintenance > Student Enrollment > Demo1.
❏ Under Student Indicators:
As of Status Last Friday October | Indicate the student's status as of the last Friday in October. This status will calculate daily (Monday-Friday) at 6:00 pm. |
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As of Status Last Day Enrollment | Indicate the student's status as of the last day enrollment. Additional guidance to come at a later date. |
❏ Click Save.
Prior Year Leaver data will be updated for the prior year on the following screens:
❏ Update all local service IDs to be unique for each course.
For Ed-Fi TSDS reporting, ALL local Service IDs (that begin with 8) created by the district will need to be a unique value per course. The XXX value must be changed to a unique alphanumeric value.
❏ Verify all Instructional Staff responsibility records are entered.
All Instructional Staff responsibility records must be entered on this screen. These are your Role ID/StaffClassification Codes 087 (Teacher), 047 (Substitute), and 033 (Pre-Kindergarten Aides).
Instructional Staff and Pre-Kindergarten Educational Aides (StaffClassification 033) are reported using the Course, CourseOffering, Section, and StaffSectionAssociationentities in the TeachingandLearningDomain.
The Grade Reporting > TSDS Crosswalks tab allows you to convert data in your district format to the standard TEA format for the fall.
Update Data:
Crosswalk Type | Select the crosswalk table for which you want to convert data. |
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You can re-sort the grid by clicking on an underlined column heading. It will sort in ascending order. Click it again to sort in descending order.
A white triangle next to the column heading indicates the column by which the grid is currently sorted and whether it is sorted in ascending or descending
order.
Crosswalk Type:
042 Responsibilities - From Campus/Period to Minutes
043 Responsibilities - From Campus/Service ID to Minutes
A blank row is added to the bottom of the grid.
Row Nbr | The rows are automatically numbered. |
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From | Type the district code you want to convert. |
To |
Type the TEA format code to which you want to convert.
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❏ Click +Add to add a new row.
❏ Click Save.
Crosswalk Type:
044 PE Responsibilities - Campus/Crs/Sec
This crosswalk allows you to enter the number of days and minutes in which the PE teacher provides physical education instruction each week at the campus for the four weeks in October that include the last Friday in October. This is required for all teachers of record for course-sections associated with the following physical education (PE) service IDs:
02530002
02530003
02530004
02530005
02530006
02530007
02530008
02850000
03823000
82210XXX
82931XXX
83210XXX
84200XXX
PES00051
PES00053
PES00056
All districts will use this crosswalk, except for Business-only districts whose responsibility records come from Human Resources, or if PE service IDs are not used for PE courses, or if your PE service ID courses do not have students.
Important: Minutes for any holidays should be included.
NOTE:
These fields are not reported for employees with PE substitution responsibilities (i.e., employees with service IDs PES00000-PES00015).
Records are created for non-campus-based PE courses (i.e., Non Campus Based is greater than 00 in the campus master schedule) if the course is taught during semester 1 and at least one student is enrolled in the class.
This crosswalk is not used for Business-only districts whose responsibility records come from Personnel, or if PE service IDs are not used for PE courses, or if your PE service ID courses do not have students. All other districts should use this crosswalk.
❏ In the Crosswalk Table field, select 044-PE Responsibilities - Campus/Crs/Sec.
❏ The first time you access the page, there will be rows from the previous year displayed. Click Delete then click Create to add current year courses.
A list of course-sections associated with physical education (PE) service IDs is listed. This list is predefined and cannot be changed.
The From column lists course-sections in the campus-course-section format, where:
❏ For the Teacher of Record for each course-section listed, enter the following information for the four weeks in October that include the last Friday in October:
These fields are automatically populated according to the Days code entered on Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section for each course-section meeting time. The program calculates the minutes in the days from the section Time Begin/End and sums for each meeting time the days per week for that meeting time, then multiplies the minutes per day for that meeting time to calculate the minutes for each week.
❏ Click Save.
❏ Click Print to print the data displayed.
❏ If new PE responsibilities records are found the next time you access the page, the Create button will be replaced with the Refresh button. Click Refresh to add new records to the grid.
NOTE: You cannot delete data row by row. You must click Delete to delete all rows on the page. Then, click Create to populate the page with PE course-sections. Then, you can re-enter all data.
WARNING: If you click Delete, all rows are deleted.
Crosswalk Type:
ADP Additional Days School Year Courses
A blank row is added to the bottom of the grid.
Row Nbr |
The rows are automatically numbered. |
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Course |
Type the course code you want to convert. |
Campus |
Type the campus number to which you want the course to transfer. |
❏ Click +Add to add a new row.
❏ Click Save.
Print the crosswalk report.
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Retrieve | Retrieve data from the last save.
Discard unsaved changes, and retrieve information since the last time data was saved.
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![]() | Delete a row.
Click to delete the selected row. The row is shaded red to indicate that it will be deleted when the record is saved. Click Save. A message is displayed confirming that you want to delete the row.
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The Finance > TSDS Crosswalks tab allows you to map financial data (actual and budget) from your LEA's set of accounts to TEA's Chart of Accounts. These crosswalks only affect the data in the State Reporting tables and allow you to continue maintaining your data as-is in the Business system.
The TSDS Business crosswalks are associated with the logged-on file ID; therefore, LEAs can have different crosswalks per file ID.
Field | Description |
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Crosswalk Type | Click the drop-down arrow to select the crosswalk table type for which you want to crosswalk data. |
A list of existing from and to account code elements is displayed for the selected crosswalk type. Review the list of Finance TSDS Crosswalk Tables.
❏ Click +Add to add a row.
From | Based on the selected crosswalk, type the from account code element(s) to crosswalk. |
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To | Based on the selected crosswalk, type the to account code element to crosswalk. |
❏ Click Save.
Retrieve |
Discard unsaved changes, and retrieve information since the last time data was saved. |
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Click to print the report. Review the report. | |
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Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved. Click Save. |
All Non-Instructional Staff responsibility records must be entered on this screen. These records will use the Staffservice Code Table.
Non-Instructional Staff and Non-Pre-Kindergarten Educational Aides (StaffClassification 033) are reported using the StaffEducationOrganizationAssignmentAssociationentity in the StaffDomain.
District Administration > Tables > District Information > Campus Name/Address
This tab is used to record the campus demographic information such as campus number, name, address, phone number, and fax number. The table is shared between the ASCENDER Business and Student systems.
Note: If this tab is not selected or is set to read- on the user’s profile in Security Administration, the fields are disabled.
Field | Description |
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Year | Verify that the correct school year is displayed. If not, type the four-digit school year for which you want to add or retrieve data and click Retrieve. |
Campus ID | Type the campus ID. If an existing campus was retrieved, the campus ID is displayed. |
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Campus Name |
Type the campus name. |
Street Nbr |
Type the campus street number. |
Street Name |
Type the campus street name. |
City |
Type the name of the city where the campus is located. |
State |
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Zip |
Type the five-digit zip code and suffix. |
Phone |
Type the campus phone number in the ###-###-#### format. |
Fax |
Type the campus fax number in the ###-###-#### format. |
Exclude from reporting to TEA | Select to exclude this campus record from TEA reporting. Note: This option should be selected for all non-instructional campuses to exclude records from TSDS reporting.
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❏ Click Save.
Retrieve |
Click to retrieve information from the last save. If you click Retrieve, any unsaved changes will be lost. |
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Add |
Click to add a campus. The fields are cleared allowing you to enter the campus information. |
Delete |
Click to delete the selected campus. A message is displayed prompting you to confirm that you want to delete the campus. |
Click to print the Campus Name/Address report. A window is displayed with the following options: |
District Administration > Options > TSDS > Options
This tab is used to define email distribution lists to communicate various information for TSDS Extracts. For example, the TSDS Extract job that is scheduled to run Monday-Friday at 8:00 PM will generate an error report, which will be emailed to the designated recipients on this tab.
Note: If the Connection tab contains information, then at least one email address is required for each distribution list.
Field | Description |
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Submission Year | Type the ending year of the school year in the YYYY format for which you will be submitting data. The submission year is edited to ensure a valid year is entered and that code table data is loaded for the year specified. |
❏ Click Retrieve. The corresponding record is displayed. If a record is not available, the fields on the page are blank and you can create the applicable record.
As-of-Date | Type the fall as-of date provided by the Texas Education Agency (TEA) in the MM-DD-YYYY format. Or, click the field to select the date from a calendar. This date is used in the fall for staff extracts. |
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School Start Window (SSW) Date | Type the school-start window date set by TEA for the current school year in the MM-DD-YYYY format. Or, click the field to select a date from a calendar. |
Under Finance Extract Distribution List:
❏ Click +Add to add a row.
Type an e-mail address to be used to send information about the Finance extract. This field can be a maximum of 100 characters. |
Under Personnel/Payroll Extract Distribution List:
❏ Click +Add to add a row.
Type an e-mail address to be used to send information about the Personnel/Payroll extract. This field can be a maximum of 100 characters. |
Under TSDS Extract Errors Distribution List:
❏ Click +Add to add a row.
Type an e-mail address to be used to send information about the API Errors extract. This field can be a maximum of 100 characters. |
❏ Click Save.
District Administration > Options > TSDS > Connection
This tab allows you to maintain the appropriate credentials for accessing your LEA's Ed-Fi Operational Data Store (ODS), which is a secure platform used to store data from multiple systems in a central location.
Note: If this tab contains information, then at least one email address is required for each distribution list on the Options tab.
Field | Description |
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Submission Year | Type the ending year of the school year for which you will be submitting data. The submission year is edited to ensure a valid year is entered and that code table data is loaded for the year specified. |
❏ Click Retrieve.
API URL | Type your LEA's Ed-Fi Operational Data Store (ODS) address. This field can be a maximum of 255 characters. |
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Key | Type the key. This field can be a maximum of 50 characters. |
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Secret | Type the secret. This field can be a maximum of 50 characters. |
❏ Click Save.
Retrieve |
Click to retrieve information from the last save. If you click Retrieve, any unsaved changes will be lost. |
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District Administration > Inquiry > TSDS Level 1 Errors
This page is used to view and print a listing of selected errors that occurred in various domains/entities when the API interface files begin processing into the TEA database. ASCENDER does not control the content of these errors.
All TSDS Level 1 Error reports are displayed and printed in landscape orientation by default.
A list of domains and entities is displayed along with the number of errors associated.
Select ❏ next to the domains (rows) to be included in the report. If multiple domains are selected, the report prints in dependency order (Domain > Entity), which is the same order used in the Ed-Fi error log.
Field | Description |
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Domain | Displays the Ed-Fi domain name where the error(s) occurred (e.g. Education Organization). |
Entity | Displays the entity within the Ed-Fi domain where the error(s) occurred (e.g. LocalEducationAgency). |
Number of Errors | Displays the number of errors that occurred within the entity. |
❏ Click Print. The report is displayed with the error details as reported by TEA. The report includes key details for each entity within the domain; however, some endpoints may or may not be populated depending on the error.
Note: If included in the report, the Action Type column displays the expected action of the record that was sent to the Operational Data Store (ODS):
Application Programming Interface (API) Error Response Codes
API Error Response Codes Guidance
API Error Response Codes Guidance
HTTP Code | Example Message | How to Fix |
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400 | Validation of 'RESOURCE' failed. FIELD is required. | An element of the JSON that is required is missing and needs to be added. Required fields are marked with '*' in swagger https://api.ed-fi.org/v6.1/docs/swagger/index.html?urls.primaryName=Resources |
400 | 'RESOURCE' failed. 'RESOURCE' reference could not be resolved. | A resource that was referenced from an entity does not yet exist: load the dependency resource first. See https://techdocs.ed-fi.org/display/ODSAPIS3V61/Resource+Dependency+Order |
401 | Unauthorized | Unauthorized. The request requires authentication. The OAuth bearer token was either not provided or is invalid/expired. |
403 | Authorization denied. The claim does not have any established relationships with the requested resource | Likely Causes: 1. Your API credentials are not associated with the proper EducationOrganization or Namespace. See information under the section of this guide on “Authorization”. 2. The API cannot tie the resource you are creating or updating to a “root” entity for which you are authorized. For example, you may be trying to update a Student, but if that student is not enrolled (via StudentSchoolAssociation) the request will fail, as the API cannot determine that your client is authorized. 3. When the record is person-based (e.g., Attendance, Grades, Section Associations), it usually means the Student, Staff, or Parent record is not in the ODS so the records being sent for that person cannot be created. |
409 | A natural key conflict occurred when attempting to create a new resource 'RESOURCE' with a duplicate key. | The Ed-Fi API has a natural key system alongside a standard REST ID system. This error is often protecting against the erroneous creation of a duplicate record in the API. Unique Key Violation, referential errors: particularly anything that doesn't involve people or EdOrgs. |
409 | The resource (or a subordinate entity of the resource) cannot be deleted because it is a dependency of the 'RESOURCE' entity | The resource that the application is attempting to delete is referenced from another entity. Delete the other dependent entity first. |
TSDS Level 1 Errors
TSDS Level 1 Errors - Load Order
Domain Name | Resource/Entity |
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Education Organization Domain | EducationServiceCenter LocalEducationAgency School SSAOrgAssociationExt(TX) |
Student Identification and Demographics Domain | Parent Student StudentParentAssociation |
School Calendar Domain | Calendar CalendarDate Session |
Staff Domain | Staff StaffEducationOrganizationAssignmentAssociation StaffEducationOrganizationEmploymentAssociation StaffSchoolAssociation |
Enrollment Domain | StudentSchoolAssociation StudentEducationOrganizationAssociation StudentEducationOrganizationResponsibilityAssociation |
Restraint Event Domain Entity | RestraintEventExtension |
Finance Domain | ActualExt BudgetExt PayrollExt SharedServiceArrangementExt |
Discipline Domain | Disciplinelncident StudentDisciplinelncidentAssociation DisciplineAction |
Student Application Domain | StudentApplication |
Teaching and Learning Domain | CourseOffering Section StaffSectionAssociation StudentSectionAssociation |
Student Academic Record Domain | CourseTranscript StudentAcademicRecord |
Alternative and Supplemental Services Domain | Program StudentCTEProgramAssociation StudentLanguageInstructionProgramAssociation StudentSpecialEducationProgramAssociation StudentTitleIPartAProgramAssociation |
Prior Year Leaver Domain | PriorYearLeaver PriorYearLeaverParents PriorYearLeaverStudentParentAssociation |
Assessment Domain | Assessment Student Assessment |
Student Cohort | Cohort StaffCohortAssociation StudentCohortAssociation |
TSDS Level 1 Errors - Education Organization Domain
Resource/Entity | Error Message | Issue |
---|---|---|
Schools | 400 BAD_REQUEST {message: “Validation of 'School' failed.\n\tSchoolGradeLevels requires at least one object in the collection.\n.”} | Check Low and High Grade Level. |
TSDS Level 1 Errors - School Calendar Domain
Resource/Entity | Error Message | Issue |
---|---|---|
CalendarDate | 409 CONFLICT {message: “The value supplied for the related 'calendar' resource does not exist.”} | Calendar date does not associate with a calendar. |
CalendarDate | 400 BAD_REQUEST {message: “Validation of 'CalendarDate' failed. Validation of 'Extensions' failed. CalendarDateExtension (TX): The field SchoolDayOperationalMinutes must be between 0 and 600.”} | Review Calendar Operational Minutes. |
Session | 400 BAD REQUEST {message: “Validation of 'Session' failed. Unable to resolve value 'uri:/local.texas.gov/TermDescriptor#1' to an existing 'TermDescriptor' resource.”} NOTE: May affect other domains. | The TEA-defined Claim Sets do not allow vendors to create and send local descriptor values. By default, vendors are only able to send TEA or Ed-Fi namespace values. TEA will be updating their Claim Sets to allow vendors to create and send local values. Workaround: A user-defined Claim Set can be created in the interim to allow for local values to be created and supplied by the vendor. Users can clone the existing TEA-defined Claim Sets and modify the create, read, update, and delete rights on the descriptor resources. |
TSDS Level 1 Errors - Student Identification and Demographics Domain
Resource/Entity | Error Message | Issue |
---|---|---|
Parent | 400 BAD_REQUEST {message: “Validation of 'Parent' failed.\n\tValidation of 'ParentAddresses' failed.\n\t\tParentAddress[0]: AddressTypeDescriptorId is required.\n\t\tParentAddress[0]: PostalCode is required.\n\t\tParentAddress[0]: StreetNumberName is required}. | Street name, street number, and the parent's postal code are required fields that are missing. |
Parent | 400 BAD_REQUEST {message: “Validation of 'Parent' failed.\n\tValidation of 'ParentAddresses' failed.\n\t\tParentAddress[0]: AddressTypeDescriptorId is required.\n”}. | Parent Street name information is missing. |
Parent | 403 FORBIDDEN {message: “Authorization denied. No relationships have been established between the caller's education organization id claim (194902) and the resource item's 'ParentUniqueId' value.”} | Check the ODS to see if the Parent is loaded. |
Parent | 400 BAD_REQUEST {message: “Validation of 'Parent' failed. FirstName is required.”} | Parent's first name is missing. |
Student | 400 BAD_REQUEST {message: “Unable to resolve value “uri:/tea.texas.gov/AsOfStatusLastDayEnrollmentDescriptor#B” to an existing “AsOfStatusLastDayEnrollmentDescriptor” resource.”} | AsOfStatus must be 'H' or “I'. |
Student | 400 BAD_REQUEST {message: “Validation of 'Student' failed. Unable to resolve value 'uri:/tea.texas.gov/CrisisEventDescriptor#10' to an existing 'CrisisEventDescriptor' resource.”} | Value must be valid in C178- CrisisEvent. |
Student | 403 FORBIDDEN {message: “Authorization denied. No relationships have been established between the caller's education organization id claim (194902) and the resource item's 'StudentUniqueId' value.”} | —- |
StudentParentAssociation | 409 CONFLICT {message: “Access to the resource item could not be authorized because the 'Student' was not found.”} | Student was not loaded to ODS. |
StudentParentAssociation | 400 BAD_REQUEST {message: “Validation of 'StudentParentAssociation' failed. Parent reference could not be resolved.”} | Parent was not loaded to ODS. |
StudentParentAssociation | 403 FORBIDDEN {message: “Authorization denied. No relationships have been established between the caller's education organization id claim (194902) and one or more of the following properties of the resource item: 'ParentUniqueId', 'StudentUniqueId'”} | Parent/student are not associated together. |
StudentParentAssociation | 403 FORBIDDEN {message: “Authorization denied. No relationships have been established between the caller's education organization id claim (194902) and the resource item's 'StudentUniqueId' value.”} | Student or parent was not loaded to ODS. |
TSDS Level 1 Errors - Teaching and Learning Domain
Resource/Entity | Error Message | Issue |
---|---|---|
<color #ed1c24>tbd</color> | 409 CONFLICT {message: “The value supplied for the related 'course' resource does not exist.”} | Course does not exist in ODS. |
<color #ed1c24>tbd</color> | 400 BAD_REQUEST {message: “Unable to resolve value 'uri:/tea.texas.gov/GradeLevelDescriptor#5' to an existing 'GradeLevelDescriptor' resource.”} | Grade level is missing leading 0. |
<color #ed1c24>tbd</color> | 409 CONFLICT {message: “The value supplied for the related 'session' resource does not exist.”} | Session does not exist in ODS. |
Section | 400 BAD_REQUEST {message: “Validation of 'Section' failed. Validation of 'AggregateExtensions' failed. Validation of 'SectionSets (TX)' failed. SectionSet[0]: The field CTEHours must be between 1 and 3.”} | CTE Hours must be between '1' and '3'. |
Section | 409 CONFLICT {message: “The value supplied for the related 'courseOffering' resource does not exist.”} | Course for section does not exist in course offering. |
StaffSectionAssociation | 403 FORBIDDEN {message: “Authorization denied. No relationships have been established between the caller's education organization id claim (194902) and one or more of the following properties of the resource item: 'SchoolId', 'StaffUniqueId'.} | Verify if Staff member is loaded to the ODS. |
StaffSectionAssociation | 409 CONFLICT {message: “The value supplied for the related 'section' resource does not exist.”} | Section does not exist in ODS. |
StudentSectionAssociation | 409 CONFLICT {message: “Access to the resource item could not be authorized because the 'Staff' was not found.”} | Student does not exist in ODS. |
StudentSectionAssociation | 409 CONFLICT {message: “The value supplied for the related 'section' resource does not exist.”} | Section does not exist in ODS. |
StudentSectionAssociation | 403 FORBIDDEN {message: “Authorization denied. No relationships have been established between the caller's education organization id claim (194902) and one or more of the following properties of the resource item: 'SchoolId', 'StudentUniqueId'.”} | Student is not associated with School. |
TSDS Level 1 Errors - Staff Domain
Resource/Entity | Error Message | Issue |
---|---|---|
Staff | 400 BAD_REQUEST {message: “Validation of 'Staff' failed. Validation of 'StaffAddresses' failed. StaffAddress[0]: StreetNumberName property is part of the primary key and therefore its value cannot contain leading or trailing whitespace.”} | Review Staff address for leading or trailing blank space. |
StaffEducationOrganizationEmploymentAssociation | 400 BAD_REQUEST {message: “Validation of 'StaffEducationOrganizationEmploymentAssociation' failed. Staff reference could not be resolved.”} | Verify if Staff member is loaded to the ODS. |
StaffEducationOrganizationEmploymentAssociation | 400 BAD_REQUEST {message: “Validation of 'StaffEducationOrganizationEmploymentAssociation' failed. Validation of 'Extensions' failed. StaffEducationOrganizationEmploymentAssociationExtension (TX): The field NumberDaysEmployed must be between 1 and 3.”} | Value must be greater than 0. |
TSDS Level 1 Errors - Enrollment Domain
Resource/Entity | Error Message | Issue |
---|---|---|
StudentSchoolAssociation | 400 BAD_REQUEST {message: “Validation of 'StudentSchoolAssociation' failed. Student reference could not be resolved.”} | Student reference does not match with School. |
StudentSchoolAssociation | 409 CONFLICT {message: “The value supplied for the related 'calendar' resource does not exist.”} | Track does not match with calendar. |
StudentEducationOrganizationAssociation | 409 CONFLICT {message: “Access to the resource item could not be authorized because the 'Student' was not found.”} | Student does not exist in ODS. |
StudentEducationOrganizationAssociation | 400 BAD_REQUEST {message: “Validation of 'StudentEducationOrganizationAssociation' failed. Unable to resolve value 'uri:/tea.texas.gov/HomelessStatusDescriptor#1' to an existing 'HomelessStatusDescriptor' resource.”} | HomelessStatus value is not accepted by TEA. |
TSDS Level 1 Errors - Student Academic Record Domain
Resource/Entity | Error Message | Issue |
---|---|---|
StudentAcademicRecord | 409 CONFLICT {message: “Access to the resource item could not be authorized because the 'Student' was not found.”} | Student does not exist in ODS. |
TSDS Level 1 Errors - Finance Domain
Resource/Entity | Error Message | Issue |
---|---|---|
ActualExt | 400 BAD_REQUEST {message: “Unable to resolve value 'uri:/tea.texas.gov/ProgramIntentDescriptor#32' to an existing 'ProgramIntentDescriptor' resource.”} | Program Intent value is not accepted by TEA. |
ActualExt | 400 BAD_REQUEST {message: “Unable to resolve value 'uri:/tea.texas.gov/ObjectDescriptor#3700' to an existing 'ObjectDescriptor' resource.”} | Object value is not accepted by TEA. |
PayrollExt | 400 BAD_REQUEST {message: “Unable to resolve value 'uri:/tea.texas.gov/ProgramIntentDescriptor#30' to an existing 'ObjectDescriptor' resource.”} | Program Intent value is not accepted by TEA. |
PayrollExt | 403 FORBIDDEN {message: “Authorization denied. No relationships have been established between the caller's education organization id claim (194902) and the resource item's 'StaffUniqueId' value.”} | Staff member does not exist in ODS. |
PayrollExt | 409 CONFLICT {message: “Access to the resource item could not be authorized because the 'Staff' was not found.”} | Staff member does not exist in ODS. |
ContractedInstructionalStaffFTEExt | 400 BAD_REQUEST {message: “Validation of 'ContractedInstructionalStaffFTEExt' failed. The field TotalContractedInstrStaffFTE must be between 0.01 and 999.99.”} | TotalContractedInstrStaffFTE must be between 0.01 and 999.99. |
TSDS Level 1 Errors - Alternative and Supplemental Services Domain
Resource/Entity | Error Message | Issue |
---|---|---|
StudentCTEProgramAssociation | 400 BAD_REQUEST {message: “Validation of 'StudentCTEProgramAssociation' failed.\n\tStudent reference could not be resolved.\n.”} | Verify that the student is loaded into the ODS. |
StudentLanguageInstructionProgramAssociation | 400 BAD_REQUEST {message: “Validation of 'StudentLanguageInstructionProgramAssociation' failed. Student reference could not be resolved.”} | Verify that the student is loaded into the ODS. |
StudentSpecialEducationProgramAssociation | 400 BAD_REQUEST {message: “Validation of 'StudentSpecialEducationProgramAssociation' failed. Student reference could not be resolved. ”} | Verify that the student is loaded into the ODS. |
StudentSpecialEducationProgramAssociation | 400 BAD_REQUEST {message: “Validation of 'StudentSpecialEducationProgramAssociation' failed.\n\tUnable to resolve value 'uri:/tea.texas.gov/ToolOrAssessmentUsedDescriptor#01' to an existing 'ToolOrAssessmentUsedDescriptor' resource.\n.”} | Value must be valid in C320 - ToolOrAssessmentUsed. |
StudentSpecialEducationProgramAssociation | 400 BAD_REQUEST {message: “Validation of 'StudentSpecialEducationProgramAssociation' failed. Validation of 'AggregateExtensions' failed. Validation of 'StudentSpecialEducationProgramAssociationStudentResidentialFacilityAssociations (TX)' failed.”} | Review Residential Facility data. |
StudentTitleIPartAProgramAssociation | 400 BAD_REQUEST {message: “Validation of 'StudentTitleIPartAProgramAssociation' failed. Student reference could not be resolved.”} | Verify that the student is loaded into the ODS. |
<color #ed1c24>tbd</color> | 409 CONFLICT {message: “Access to the resource item could not be authorized because the 'Student' was not found.”} | Verify that the student is loaded into the ODS. |
TSDS Level 1 Errors - Discipline Domain
Resource/Entity | Error Message | Issue |
---|---|---|
<color #ed1c24>tbd</color> | 409 CONFLICT {message: “Access to the resource item could not be authorized because the 'Student' was not found.”} | Verify that the student is loaded into the ODS. |
<color #ed1c24>tbd</color> | 403 FORBIDDEN {message: “Authorization denied. No relationships have been established between the caller's education organization id claim (194902) and one or more of the following properties of the resource item: 'SchoolId', 'StudentUniqueId'.”} | Check if Schools are loaded, then check to see if the student with that specific, unique student ID is loaded for the specific School in the ODS. |
TSDS Level 1 Errors - Prior Year Leaver Domain
Resource/Entity | Error Message | Issue |
---|---|---|
Prior Year Leaver | 400 BAD_REQUEST {message: “Validation of 'PriorYearLeaver' failed. FirstName is required.”} | Leaver student First Name is missing. |
Prior Year Leaver | 400 BAD_REQUEST {message: “Validation of 'PriorYearLeaver' failed. AsOfStatusLastFridayOctoberDescriptorId is required.”} | AsOfStatusLastFridayOctoberDescriptor is a required field and that information is missing. |
Prior Year Leaver | 400 BAD_REQUEST {message: “Validation of 'PriorYearLeaver' failed. Unable to resolve value 'uri:/tea.texas.gov/ExitWithdrawTypeDescriptor#80' to an existing 'ExitWithdrawTypeDescriptor' resource.”} | Value must be valid in C162 - ExitWithdrawType. |
Prior Year Leaver | 400 BAD_REQUEST {message: “The request is invalid.”,“modelState”: {“request. Id”: [“The value 'id' is not valid for Id.”],“request. BirthCity”: [],“request. BirthDate”: [“The value 'birthDate' is not valid for BirthDate”} | Leaver Birth City and Birth Date are required fields and are missing. Birth Date format is missing hyphen. |
Prior Year Leaver | 400 BAD_REQUEST {message: “Validation of 'PriorYearLeaver' failed. Validation of 'PriorYearLeaverIndustryBasedCertificationSets' failed. PriorYearLeaverIndustryBasedCertificationSet[0]: PostSecondaryCertLicensureResultDescriptorId is required.”} | The Result field for Industry Based Certification is missing. Change school year to prior year. If district uses the GradPlan application, go to Graduation Plan > Maintenance > Student > Individual Maintenance > PGP tab > Industry Based Certification section. If district does not use GradPlan application, go to Registration > Maintenance > Student Enrollment > Graduation tab > Industry Based Certification section. |
The following buttons allow you to reprint the extract reports from the last instance of the TSDS Extract & Send process. These reports are not resent to the TSDS email distribution lists on the District Administration > Options > TSDS > Options tab.
Extract Errors Reprint | Click to print the TSDS Extract Errors report. The report opens in a separate preview window and can be printed in PDF format. Review the report. |
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Extract Prior Year Reprint | Click to print the TSDS Prior Year Actuals report. The report opens in a separate preview window and can be printed in PDF format. Review the report. |
Extract Budget Reprint | Click to print the TSDS Budget Data Extract report. The report opens in a separate preview window and can be printed in PDF format. Review the report. |
Extract Payroll Reprint | Click to print the TSDS Payroll Extract report. The report opens in a separate preview window and can be printed in PDF format. Review the report. |
Domain | Issue | Reported Date | Release Date |
---|---|---|---|
ClassroomPositionSet | In April 2024 TEA added ClassroomPositionSet to the ODS, however they will remove this set in 2025. Additionally, TCC will not be updating ASCENDER software to send this data for 2024; therefore, users should expect to continue to receive StaffSection errors and should ignore these errors on logs. | 6/21/2024 | —- |
StudentDisciplineIncidentAssociation | TEA deleted the StudentDisciplineIncidentAssociation. TCC is working to correct the extract and API to send data to the StudentDisciplineIncidentBehaviorAssociation. | —- | 8.1000 |
Enrollment, Student Identification and Demographics, Alternative and Supplemental Services | TEA has remapped the following data elements and TCC is currently not sending them: Campus ID of Residence, Campus ID of Accountability, Dyslexia Screening Exception Reason and Instructional Setting. | 4/1/24 | —- |
—- | TSDS Extract Errors Report and Level 1 Errors are blank. | 2/13/24 | Expected 8.0605 |
Teaching and Learning CourseOffering | Error: The value supplied for the related 'course' resource does not exist. Confirmed TCC issue. ASCENDER is currently only sending local course Service IDs to the Teaching and Learning > Course endpoint; however, TEA did not load all C022 courses and ASCENDER will now need to send both the local course codes, CTE codes, and the staff service codes (SA, SE, SR, and SS) when used by the LEA. | 2/8/24 | TBD |
StaffSchoolAssociation StaffEducationOrganizationAssignmentAssociation | Error: Validation of 'StaffEducationOrganizationAssignmentAssociation' failed. Validation of 'AggregateExtensions' failed. StaffEducationOrganizationAssignmentAssociationStaffServiceSets (TX) requires at least one object in the collection. Confirmed TCC issue. | 2/7/24 | TBD |
Education Organization EducationServiceCenter | A recurring Level 1 error has been reported as shown below. This is an ASCENDER problem that occurs when an LEA changes the ESC County District Number as it is not flowing to TSDS correctly. This issue will be added to the known issues log. 409 CONFLICT {“message”: “A natural key conflict occurred when attempting to create a new resource 'EducationOrganization' with a duplicate key. The duplicated columns and values are [EducationOrganizationId] (CCCDDD) This is likely caused by multiple r | 1/1/24 | Expected 8.0605 |
— | TCC is aware that TSDS Customer Support is e-mailing LEAs to let them know that they have generated an excessive number of API Level 1 Errors within the past 24 hours and the volume of errors is negatively affecting performance. Workaround: Self-managed and hosted LEAs can have the ESC turn off the curl command to stop sending the data. Data center managed LEAs can have the ESC submit a technical ticket to turn off the curl command to stop sending the data. | 1/31/24 | 2/7/24 8.0600 |
Enrollment Domain StudentEducationOrganizationResponsibilityAssociation | LEAs are receiving the following Level 1 error in the Enrollment.StudentEducationOrganizationResponsibilityAssociation Entity. TCC is working to remove the invalid Responsibility Descriptors from the API. EdFi.Ods.Api.Services.Controllers.StudentEducationOrganizationResponsibilityAssociations.EdFi.StudentEducationOrganizationResponsibilityAssociationsController - MESSAGE: Post EdFi.Ods.Common.Exceptions.BadRequestException: Unable to resolve value 'uri:/tea.texas.gov/ResponsibilityDescriptor#01' to an existing 'ResponsibilityDescriptor' resource. EdFi.Ods.Api.Services.Controllers.StudentEducationOrganizationResponsibilityAssociations.EdFi.StudentEducationOrganizationResponsibilityAssociationsController - MESSAGE: Post EdFi.Ods.Common.Exceptions.BadRequestException: Unable to resolve value 'uri:/tea.texas.gov/ResponsibilityDescriptor#02' to an existing 'ResponsibilityDescriptor' resource. | 12/1/23 | 2/7/24 8.0600 |
Finance Domain PayrollExt | LEAs are receiving the following Level 1 Error in the Finance.PayrollExt Entity. TCC is working to correct this issue. Error: EdFi.Ods.Api.Services.Controllers.TX.PayrollExts.PayrollExtsController - MESSAGE: Post System.ComponentModel.DataAnnotations.ValidationException: Validation of 'PayrollExt' failed. PayrollFunctionDescriptorId is required. PayrollFundDescriptorId is required. PayrollObjectDescriptorId is required. PayrollProgramIntentDescriptorId is required. | 12/1/23 | 2/7/24 8.0600 |
1/24/2024 | TSDS Extracts and Nightly Emails: Thank you all for your patience as we have been going through a couple hundred databases one by one looking at the TSDS extract issues. As you are aware, we found an issue with duplicate Finance Crosswalk entries and a performance issue with one of the attendance extracts. This morning we have found another performance issue with the course transcript extract and will be working on that program next. We are also working to remove the -6 Errors and Extract processed but failed with stored procedure errors that are shown on the Extract Error Log. Expect to see less of them after the February release. When you are alerted that a client is not receiving the nightly email, please open a single issue for the ESC along with the previous night's application server log for review (server where the tcc.properties tag TSDS = on is set). The log should provide guidance on next steps and we will ask for more information and/or a database. Those ESCs that we are already working with do not need to create a new issue. | —- | 2/7/24 8.0600 |
1/24/2024 | The TEA-defined Claim Sets do not allow vendors to create and send local descriptor values. By default, vendors are only able to send TEA or Ed-Fi namespace values. TEA will be updating their Claim Sets to allow vendors to create and send local values. Affected Descriptors: • Term
| 0/0/0/ | 0/0/0 |
—- | TCC continues to work with TEA on the Finance Actual domain for PEIMS Mid-Year. At this time, no actuals are being sent to TSDS. | —- | 2/7/24 8.0600 |
—- | Registration > Maintenance > Student Enrollment > Demo2 > Census Block - Programming for this is not complete. For Fall PEIMS Parallel Year, TCC will apply/provide a SQL to update this data to match the data in State Reporting. Programming will be completed in a future software update. | 4/4/23/ | TBD |
—- | When an employee has a termination date entered that is a future date and they are still considered to be employed, when the extract is run for the staff endpoint, the end date is not being populated for that future date. | 10/1/23 | TBD |
—- | Course Transcript - Duplicate Record Found error. An error is received on the Extract email when a student has taken 2 courses with the same service ID in the same semester. TCC is researching a solution to this issue. | TBD | TBD |
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