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general:employeeguide:travelrequests
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ASCENDER EmployeePortal > Travel Reimbursement Requests > Travel Requests
This page is used to create, edit, delete, and submit travel reimbursement requests. There are two types of travel requests, mileage and extended. If this page is not enabled, check with your EmployeePortal administrator as your LEA may have opted to not allow access.
If a message is available from your LEA, it is displayed in red at the top of the page.
The following information is displayed at the top of the page:
| Field | Description |
|---|---|
| Vendor Nbr | Your vendor number, as set up in ASCENDER Finance, is displayed. |
| Address |
Your vendor address is displayed as set up in ASCENDER Finance. |
Note: Employees MUST have an established vendor number to enter travel reimbursement requests.
| Commute Distance | The commute distance is displayed. This is the number of miles between your home and assigned work location. If you need to update your commute distance, click Change. The Please enter your one-way commute distance pop-up window opens. Type your commute distance and then click Save to close the pop-up window. Valid values are 0-999.9. Admin Note: The commute distance can also be updated on the employee's demographic record in ASCENDER Personnel. |
|---|---|
| Pay Campus | The pay campus is displayed. This is your assigned pay campus ID. Admin Note: The pay campus is retrieved from the highest pay frequency where the employee is active. |
A list of your unprocessed (not processed by payroll) travel reimbursement requests is displayed if any. The following details are displayed for each travel reimbursement request:
- If the travel reimbursement request Status is Pending, you can click View to view the details.
- If the travel reimbursement request Status is Saved, you can click Edit to edit the details of the request and then submit it for approval.
- As long as the travel reimbursement request has not been processed by payroll, you can view, edit, or delete the request.
| Travel Nbr | The travel number for the existing travel reimbursement request is displayed. The travel number is assigned to a new request when it is saved or submitted. Once a request is submitted, you can track the progress of the request by the travel number. |
|---|---|
| First Date | The first date on which the travel occurred is displayed. |
| Status | The current status of the travel reimbursement request is displayed. |
| Request Total | The total amount of the travel reimbursement request is displayed. |
| Check Nbr | Once approved and processed, the travel reimbursement request becomes a Finance check transaction and is paid on the next Finance check run. The check number is displayed. |
| Check Date | The Finance check run date is displayed. |
❏ Use the following fields to filter the travel reimbursement request data by date range and/or status.
| Status | Click  to select the status for which you want to view travel reimbursement request data.
• All |
|---|---|
| From and To Date | Type the range of dates for which you want to view travel reimbursement request data or click  to select the dates. |
❏ Click Retrieve. A list of travel reimbursement requests for the specified date range and/or status is displayed.
general/employeeguide/travelrequests.1626377218.txt.gz · Last modified: 2021/07/15 14:26 (external edit)