If you need to restart the process of creating a master schedule and assigning student schedules, you will need to delete the master schedule and student schedules.
- Identify any students with schedules.
Run the report to determine if any students have schedules.
- Delete student schedules.
Grade Reporting > Utilities > Elem Scheduling > Delete/Rebuild Student Schedules From Table
This utility deletes and rebuilds elementary student schedules. Student schedules are automatically built based on student control numbers and information in the elementary courses table and instructor record.
WARNING: This should be used only at the beginning of the school year before grades have been entered. Grades that have already been entered will be lost if you select this field.
- Select Delete Existing Schedules.
- Select one or more grade levels under Grade Level Selection.
- Click Execute.
A warning message is displayed indicating that schedules exist and will be deleted for the selected students.
Click OK.
A message is displayed indicating that course assignment has been completed (that schedules have been deleted).
Click OK.
WARNING: DO NOT save the changes. If you click Save, the new (rebuilt) schedules for students are saved rather than deleted.
Grade Reporting > Reports > Grade Reporting Reports > Instructors > SGR0900 - Class Rolls (Student Grade Information)
Run SGR0900 again to make sure there are no students who still have schedules. (Withdrawn students will still have schedules, because the Delete/Rebuild Student Schedules From Tables utility does not delete withdrawn student schedules.)
- Delete courses for withdrawn student.
Grade Reporting>Maintenance > Student > Individual Maint > Crs Assign
Use the tab to delete courses for any withdrawn students who are still listed on SGR0900. If there was no data in SGR0900, skip this step and continue with the Delete the Master Schedule section.
- On Grade Reporting > Maintenance > Student > Individual Maint, retrieve the withdrawn student.
A message is displayed indicating that the student is withdrawn from the campus.
Click OK.
- Click the Crs Assign tab.
- Click the trash can icon next to each course you are deleting.
- Click Save. A warning message is displayed.
Click OK.
Grade Reporting > Reports > Grade Reporting Reports > Instructors > SGR0900 Class Rolls (Student Grade Information)
Run SGR0900 again to make sure there are no students listed.
- Delete the master schedule.
Grade Reporting > Utilities > Elem Scheduling > Delete/Rebuild Master Schedule
Delete the master schedule if you need to create a new master schedule or want to start over completely.
- Select Delete/Rebuild Existing Elem Sections.
- In the Default Value to Use for Max Seats, type the maximum number of seats needed for all new sections, up to three digits.
- Click Execute.
The course-sections are listed.
- Click Delete to delete the sections. The results are listed.
- Click Save.
- Rebuild student schedules.
Grade Reporting > Utilities > Elem Scheduling > Delete/Rebuild Student Schedules From Table
Once you are satisfied with the Master Schedule, run the utility again.
