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attendance:maintenance:student:studentpostingwithcomments:bydatecode
By Date and Code (Attendance Posting)
Attendance > Maintenance > Student > Student Posting > By Date and Code
This tab allows you to post attendance for a group of students who all have the same absence date, track, and period(s). You can specify one posting code that applies to all selected students, or you can select individual codes for each student. You can also overwrite existing posted attendance (an Overwrite Warning pop-up window will be displayed).
This tab allows you to quickly pre-post a school-related absence such as a field trip.
Attendance can only be posted for the current school year, and only for tracks that have a calendar set up for the campus.
To view previously entered posting codes and comments for a student, go to Maintenance > Student > Student Inquiry > Attendance Audit.
NOTE: If you post or change a posting code, your user ID and the date-time stamp are saved in the attendance posting table, and an audit record is created in an audit table.
Update data:
| Date | The current date is selected by default.
Click in the field to select a valid absence date from the calendar. Or, type the date in the MMDDYYYY format. This is the date on which the student will be posted absent or tardy. |
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| Code |
Select one:
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| Track |
Select the attendance track. Only tracks established for the campus in the Attendance application are listed. Attendance should be posted one track at a time, and you must save between tracks. Changing the track without saving will generate message warning you that you have unsaved changes. |
TIP: Use the Directory to select students:
❏ Indicate the period(s) of the absence in one of the following ways:
| From/To Period |
Select the range of periods for the absence. |
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| Period Pattern |
Select the pattern that applies to the absence. |
A blank row is displayed in the grid.
| Code |
This field is disabled if you selected to apply one posting code to all students. Otherwise, type or click |
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| Student ID |
Begin typing the student ID (with leading zeros) or last name. As you begin typing, a drop-down list displays students whose ID or last name begins with the numbers or characters you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student. Or, click Directory to select the student using the directory. |
The student’s name and grade level are displayed.
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Click to view the student's class schedule for the semester of the specified date. The schedule opens in a pop-up window. |
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 | Click to delete an unsaved row. The row is shaded red to indicate that it will be deleted when you save. Information in that row will not be saved.
NOTE: |
Comments by Period  | Click to enter attendance comments for the student by period. Comments can only be entered if a posting code is entered. The icon does not appear until a student is selected. A pop-up window opens allowing you to view, add, and update comments. |
❏ Click +Add to add a student.
A blank row is added to the grid.
❏ Click Save to post attendance.
- You can make changes on multiple tabs to different students and save all changes at once.
- If there are multiple pages of students retrieved, you must save each page individually.
If attendance was previously posted for the same student, date, and period, a pop-up window opens when you save prompting to confirm that you want to overwrite the previous data:
The grid displays the previously posted code and the new code for each period, as well as the tab on which the new code was posted, for the date specified on the main page.
| Overwrite Code |
For each row, indicate if you want to overwrite the existing posting code for the student, date, and selected period(s). If there are multiple rows, you can select the check box in the heading to overwrite the code for all rows. |
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Click OK. The changes are saved.
| Reset | Clear unsaved changes and start over. The settings of the selection criteria fields will be retained. |
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| Print Last Save |
A pop-up window opens which displays a list of the last 10 times attendance was posted from any attendance posting tab, including the user ID of staff who posted attendance, and the date-time stamp indicating when the attendance was posted. The list is retained even if you exit the page or application. |
| Errors |
The button appears if errors are encountered on any attendance posting tab, and the Student Posting Errors pop-up window opens automatically which lists the tab name containing the error, and the error message. |
attendance/maintenance/student/studentpostingwithcomments/bydatecode.txt · Last modified: 2021/02/19 20:57 by lrosdahl
If the same comment applies to multiple periods, you can type the comment once, and select the periods to apply the comment to. Or, you can enter individual comments for each period.
The icon is yellow if comments currently exist for the student, date, and any of the selected periods. The icon is white if the student has no comments on that date.
Select one or more periods to apply the displayed comment to.
To apply the comment to all displayed periods (according to the selections of the From/To Period fields), select the check box in the heading row. All individual period fields are selected by default. Note that this may not include all periods at the campus. The individual fields can be unselected as needed.
If you have added, edited, or deleted any comments in the comment space, the changes or deletion will be applied to the selected period(s).
(Display only) Periods are listed according to the From/To Period range specified on the main page.
The icon is yellow if comments exist. Otherwise the comment icon is white.
to indicate that it is the active comment.
Click the icon to add, update, or view existing comments for a particular period.
When you click the icon, it is outlined with a black box
The space on the right is enabled allowing you to type a comment.
The space on the right is where you add or update comments for the student, up to 255 characters. The space is not enabled until at least one period is selected, or until you click a View Comment icon.
WARNINGS:
Comments are not saved until you click Save.
If you enter comments, click Apply Checked, receive an Overwrite Warning message and click OK, and then click the “X” to close the window, the new comment does not overwrite the original comment until you click Save and the Saved Successful message is displayed.
If you entered comments for a posting code, and then clear the posting code, the comment is cleared without notification.
A student's comments can be viewed on Attendance > Maintenance > Student > Student Inquiry > Attendance Audit.