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gradereporting:utilities:staartaksprecodingextract
STAAR/TAKS Precoding Extract
Grade Reporting > Utilities > STAAR/TAKS Precoding Extract
This utility extracts student data to register students for the various Texas assessments. The file is uploaded into the testing system TIDE, a system of Cambium Assessment, Inc. (CAI).
Notes about students with a blank or invalid 9th grade entry date
Determining students to extract for STAAR EOC and STAAR Alternate 2
Required fields for STAAR/TAKS extracts (opens in separate page)
Extract data:
❏ Select the test administration for which to create the precoding extract file.
NOTE: For all tests, grade levels are determined using the Low/High Grade Level fields on Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info.
TELPAS:
Students who meet all of the following criteria will be extracted:
• Grade level is KG-12
• Classified as EB (i.e., EB Cd is 1 and Exit Date is blank in Registration > Maintenance > Student Enrollment > BIL/ESL at current campus of enrollment.
• Coded as taking TELPAS (i.e., TELPAS Precoding is set on Test Scores > Maintenance > Individual Maintenance > PRECODE).
TELPAS Alternate:
Students who meet all of the following criteria will be extracted:
• Grade level is 2-12
• Classified as EB (i.e., EB Cd is 1 and Exit Date is blank on Registration > Maintenance > Student Enrollment > Bil/ESL at current campus of enrollment)
• Enrolled in special ed (i.e., Primary Dis is selected and Exit Date is blank on Registration > Maintenance > Student Enrollment > SpecEd at current campus of enrollment)
• Coded as taking STAAR Alternate 2 (i.e., all subject fields on Test Scores > Maintenance > Individual Maintenance > PRECODE are set to T:STAAR Alternate 2 in Precoding STAAR status).
NOTE: The Writing subject is not a test option for the 2021-2022 school year. Selecting it will not extract Writing test data.
STAAR 3-8:
Students who are in grade levels 3-8 will be extracted.
If selected, additional fields are displayed allowing you to indicate if the student took the online or paper version of the assessment for a particular subject.
NOTE: The Writing subject is not a test option for the 2021-2022 school year. Selecting it will not extract Writing test data.
NOTE: The STAAR 3-8 Early option is no longer used and will be removed in a future release of the software.
Cumulative:
If selected, the contents of the cumulative table will extract to a file in a .csv format, which will be used to submit various precoding test information to the vendor.
Before executing the Cumulative option, the campus/district must execute the individual tests since the Cumulative file is built from the execution of the individual tests. For example, if only TELPAS is executed, the Cumulative will only contain TELPAS precoded students. If all tests are executed, the Cumulative will contain precoded students for all tests. If the STAAR EOC precode file was executed from Grade Reporting > Utilities > Online STAAR/TAKS EOC Extract, executing the Cumulative option from this screen will also contain the EOC precoded students. Executing the Cumulative option without executing any of the individual tests, will result in an error message, “No data to extract”.
The district can select to execute the Cumulative per grade level or extract the entire district by selecting Extract District.
Currently, there is no way to clear the Cumulative extract. The district/campus can re-run an individual test to overwrite the contents of the cumulative for that test.
The Cumulative option also resides in Grade Reporting > Utilities > Online STAAR/TAKS EOC Extract and the precoded students extract is identical to the Cumulative option on this screen.
STAAR Interim:
This option creates interim precode files for students in grades 3-8 with selections under Precoding STAAR Interim on Test Scores > Maintenance > Individual Maintenance > PRECODE.
If selected, additional fields are displayed allowing you to indicate which group of tests to include for the STAAR Interim. You can select either or both fields.
• The Opportunity 1 and 3 check box applies to grade levels 3-8 math, grade levels 3-5 Spanish math, Algebra I, English I, and English II.
• The Opportunity 1 and 3 check box applies to grade levels XX, grade levels XX, Algebra I, Reading, English I, and English II.
• The Opportunity 2 check box applies to grades 3-8 reading and Spanish grades 3-5 reading, grade level 5 science, grade level 5 Spanish science, grade level 8 science, grade level 8 social students, Biology, and US History.
This option also creates interim precode files for students enrolled in EOC courses during the semester when the extract is executed. The EOC courses are based on service ID. For a list by subject, refer to the section Determining students to extract for STAAR EOC and STAAR Alternate 2 above.
The STAAR Interim extract is not part of the Cumulative extract. It will be extracted into a different file format. When processing the STAAR Interim, data gets created automatically into the extract.
The Cumulative file extract will not contain STAAR Interim information.
Exit Level TAKS is no longer used.
STAAR Alternate 2:
The extracted test course code is based on the service ID.
Students who meet all of the following criteria will be extracted:
• Grade level is 3-8
• Enrolled in special ed (i.e., Primary Dis is selected and Exit Date is blank on Registration > Maintenance > Student Enrollment > SpecEd at current campus of enrollment).
• Coded as taking STAAR Alternate 2 (i.e., all subject fields on Test Scores > Maintenance > Individual Maintenance > PRECODE are set to T:STAAR Alternate 2 in Precoding STAAR status).
For STAAR Alternate 2 EOC, the students who meet all of the following criteria will be extracted:
• Enrolled in special ed (i.e., Primary Dis is selected and Exit Date is blank on Registration > Maintenance > Student Enrollment > SpecEd at current campus of enrollment).
• Enrolled in EOC course. EOC courses that extract are based on Service ID. Refer to the section Determining students to extract for STAAR EOC and STAAR Alternate 2 above.
| Indicators |
Several indicators are listed. Select the data to include for each student, such as sex, special ed indicator, etc. |
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| Administration Date |
Type the date the test was administered in the MMYYYY format. |
| Date student enter district |
Leave blank to extract all students. |
| Extract District |
Select to extract data from all campuses in the district. Leave blank to extract data only for the campus to which you are logged on. |
| Grade Level |
Select the grade level for which to extract data. |
Groupings by Grade Level:
The fields are only displayed if TELPAS, TELPAS Alternate, STAAR 3-8, STAAR Alternate 2, or STAAR 3-8 Early is selected.
Grouping allows you to have the test sheets returned in a specific order to facilitate easier distribution to the students. Different grouping can occur for different grade levels. Only one grouping type can be selected per grade level.
❏ Specify the grouping for each grade level:
| Control Nbr |
Select the grade levels that will be grouped by control number. This option allows you to group students by their assigned control number for testing purposes. |
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| Class Period |
Select the grade levels that will be grouped by period. This options allows you to group students by a specific period/instructor, such as the ADA period.
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| Nbr Students |
Select the grade levels that will be grouped by number of students.
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❏ Click Execute.
When the process is complete, you are prompted to print the report. Click Yes.
If errors are encountered, the message “Errors were found” is displayed. Click OK.
| Print Error List | Click to view the error list if errors were encountered. |
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gradereporting/utilities/staartaksprecodingextract.txt · Last modified: 2023/09/29 15:02 by apape