By Individual (Attendance Posting)

Attendance > Maintenance > Student > Student Posting > By Individual

This tab allows you to post absences for a student, as well as view the student's existing absences by semester or date.

NOTE: If you post or change a posting code, your user ID and the date-time stamp are saved in the attendance posting table, and an audit record is created in an audit table.

Update data:

Field

Description

Student Name

Begin typing the student ID (with leading zeros) or last name. As you begin typing, a drop-down list displays students whose ID or last name begins with the numbers or characters you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student.

The student can also be located by typing the name in one of the following formats:

• Last name, comma, first name (smith, john)
• Last name initial, comma, first name initial (s,j)
• Comma, first name (,j)

Or, click Directory to select a student from the directory.

Select the date range using one of the following two fields:

Semester	By default, the field is set according to the setting of the Optional Semester field on Attendance > Maintenance > Campus > Campus Options. Select a semester to view the student's absences for the semester. 1 - View semester 1. 2 - View semester 2. 3 - View semesters 1 and 2. H - View the current semester, as determined by the system (i.e., current) date.
From Date	Type the absence date in the MMDDYYYY format, or click to select the date from the calendar.

Track	Select the attendance track. Only tracks established for the campus in the Attendance application are listed.

Click Retrieve. The student's existing absence records are displayed for the specified semester or date range.

A code field is displayed for each period, and the student's course number for that period is displayed below the field.
The list can be re-sorted.

You can re-sort the grid by clicking on an underlined column heading. It will sort in ascending order. Click it again to sort in descending order.

A triangle next to the column heading indicates the column by which the grid is currently sorted and whether it is sorted in ascending or descending order.
If more absence records are retrieved than can be displayed on one page, you can page through the list.

Click to go to the first page of the report or list.
Click to go back one page.
Click to go forward one page.
Click to go to the last page.
Click to select the page number you want to view in the report or list.

To add an absence, click +Add. A blank row is added to the grid.

Date	Type the absence date in the MMDDYYYY format, or click to select the date from the calendar.
Period/Code	For each period where the student was absent or tardy, type or click to select the posting code. To delete an absence/tardy, type PR (Present) in the Code field and save.

Click Save.

To delete an absence for one period, type PR (Present) in the Period field and save.

Other functions and features:

	Delete a row (i.e., all absences for that date). 1. Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved. You can select multiple rows to be deleted at the same time. 2. Click Save. You are prompted to confirm that you want to delete the row. Click Yes to continue. Otherwise, click No. You can save edits and delete records in the same step (i.e., the changes are all committed when the record is saved). \| ^Reset\| Clear unsaved changes and start over.
Documents	View or attach supporting documentation.
	View medical alert. The button is displayed if a medical warning exists for the student and Consent to Display Alert is selected on Health > Maintenance > Student Health > Emergency. Click to view the student's medical alert information.

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By Individual (Attendance Posting)

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By Individual (Attendance Posting)

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