Scheduling Transfer By File

Registration > Utilities > Transfer > Scheduling Transfer by File

This utility transfers a group of students, by grade level, from one campus to another by creating a file that can be imported using the Scheduling Transfer From File utility.

The sending campus must perform the transfer.

The records of transfer students at the sending campus are set to record status 3 (currently enrolled at this campus, will attend new campus next year). The records of transfer students at the receiving campus are set to record status 4 (enrolled at another campus, will attend this campus next year). Any student scheduling requests are deleted from the sending campus.

Update data:

Sending Campus	The ID of the campus to which you are logged on is displayed. Students will be transferred from this campus.
Receiving Campus	Select the campus to which the students are being transferred.
Choose Grades	Select the grade level(s) to be transferred. Students in 12th grade cannot be transferred, so grade 12 is not displayed.
Match Next Year Campus	If next year campus IDs have been assigned for students in the highest grade level at the campus, select this field if there are multiple next year campuses to which students will be transferred. The program compares the Receiving Campus to each student's next year campus, and only transfers the students whose next year campus matches the receiving campus. You must repeat this utility for each receiving campus. WARNING: If not selected, all students are transferred to the selected receiving campus, regardless of their assigned next year campus.
Transfer Withdrawn Students	Select to include withdrawn students when assigning lockers.
Transfer Residential Facility Information	If selected, all existing Residential Facility information from the most current enrollment record at the sending campus from Registration > Maintenance > Student Enrollment > W/R Enroll is transferred to the receiving campus when the record status 4 is created, if the Residential Facility is valid at the receiving (record status 4) campus.

❏ Click Start.

❏ If you did not select Match Next Year Campus, you are asked again if you want to match the next year campus flag. Click Yes or No to continue.

When the process is complete, a report of the transferred students is displayed with a message indicating the number of records processed. Review, save, and/or print the report.

Review the report using the following buttons:

Click to go to the first page of the report.
Click to go back one page.
Click to go forward one page.
Click to go to the last page of the report.

The report can be viewed and saved in various file formats.

Click to save and print the report in PDF format.
Click to save and print the report in CSV format. (This option is not available for all reports.) When a report is exported to the CSV format, the report headers may not be included.
Click to close the report window. Some reports may have a Close Report, Exit, or Cancel button instead.