-LEAs with the Percent of Year field set to less than 100% of the stipend amount on the Position Management > Maintenance > PMIS Supplement Modify > Position Record tab should consider if this field should be selected. If selected, the amount on the supplement position record is reset to match the amount on the extra duty table.
❏ Select all fields and click Execute. A list of processing reports is displayed.
❏ Select the reports to generate, and print or save the reports. Verify any errors and make corrections as needed.
❏ Click Process. You are prompted to create a backup.
Note: If your LEA comes across a situation where teachers are not being captured in the ASCENDER Student system for grade reporting or scheduling, contact your regional ESC consultant for guidance.
If working on the Distribution tab, you must select an account code from the autosuggest drop down in the Account Code field versus typing in the full account code in order to validate against the grant code table.
If necessary, use one of the following options to vacate an employee from a position:
Typically, when an employee decides to leave the LEA at the end of the year, the employee is paid off in payroll at the end of their contract; therefore, no additional action is necessary for the current year. However, in the forecast records, the employee must be removed from all existing positions.
Retrieve the employee's position record.
Select the Vacate check box for each position.
Click Save.
❏ Option 2: Use the Position Management > Maintenance > PMIS Forecast Change page (only available in the next year payroll) to change an employee from one position to another. A list of the employee's existing positions is displayed with a section to either enter a new position or vacate a position.
Generate the PMIS/Payroll Discrepancy report to determine if there are any active employees not assigned to a forecast position. Below are some examples of the PMIS/Payroll Discrepancy report:
Generate a PMIS user-created report to verify that the Increase Eligible field is selected for applicable positions. It is possible that the field is not selected for new LEA employees from last year.
❏ It is recommended to verify the Nbr Remain Payments field prior to calculating salaries.
❏ Select the following fields on the user-created report:
❏ Click Create Report. The report is displayed. Use the sort/filter functionality to group the applicable data.
Note: The number of remaining payments reflected on the report is displayed on the Job Info tab as the number of annual payments and the number of remaining payments for the employee for any P position type. If the LEA uses S acct types or business allowances for extra duties, S position types on this report should reflect the correct number of remaining payments. Prior to continuing, make the necessary position corrections.
If necessary, update the Increase Eligible field to identify the employees who are eligible to receive a salary increase for the new school year when running simulations. Only the employees with this field selected will receive a salary increase.
❏ Clear the Increase Eligible field for new employees who are not entitled to a salary increase. Remember that the next year Position Management pay step reflects the same current year Position Management pay step, and the step is increased in the salary simulations if the Increase Eligible field is selected.
❏ If necessary, update the New Employee field to identify new employees on forecast position records. If selected, the salary simulations will budget the employer contribution for new employees even though they do not have current year payroll records.
Notes:
This field is not displayed on supplemental position records.
If the position is changed to any status other than Active, the field is disabled.
❏ Clear this field If an employee is no longer new to the LEA.
If there are retirees who work in the LEA, confirm that the TRS Status field is set to 5 - Retired. If the TRS status is incorrect, there is a possibility that the status will be incorrect (TRS-eligible) when the employee is moved to the current year payroll.
general/pmis_maintenance_section.txt · Last modified: 2019/02/14 20:42 by emoreno
