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payroll:utilities:payrollsimulation:jobinfo

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payroll:utilities:payrollsimulation:jobinfo [2022/01/14 20:50] – emorenopayroll:utilities:payrollsimulation:jobinfo [2023/05/04 18:54] (current) – emoreno
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 ^Pay Type|This field is display-only and is populated based on the job code.| ^Pay Type|This field is display-only and is populated based on the job code.|
 ^Primary Campus|Click  {{:images:dropdown.gif|Drop-down Arrow}}to select the three-digit code for the campus to which the teacher is assigned.| ^Primary Campus|Click  {{:images:dropdown.gif|Drop-down Arrow}}to select the three-digit code for the campus to which the teacher is assigned.|
-^Dept|Type the one-digit code used by the district to further categorize the employee.|+^Dept|Type the one-digit code used by the LEA to further categorize the employee.|
    
 VCV Under **Contract Info**: VCV Under **Contract Info**:
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 **Caution**:   **Caution**:  
  
-When calculating a midpoint salary, if the district has selected the **Amount** option in the **Distributions Built by Amt or %** field of the HR Options table, the system requires that a distribution amount be greater than zero and is not saved until an amount is entered for a new employee or an employee with a salary change. Since the system is not saved with zero amounts the user has to enter an amount manually. When a manual amount is entered into the distribution amount and contract balance and the user clicks **Calculate**, the amounts are not changed or updated. Since midpoint has no steps, the assumption is that the employee remains at that salary level without regard to whether the employee is within minimum or maximum ranges.\\  \\  When calculating a midpoint salary, if the district has selected the **Percentage** option in the **Distributions Built by Amt or %** field of the HR Options table, the program saves zero as an amount in distribution and contract balance allowing the percent to equal 100%. When saved without a distribution amount and a contract amount, and the user clicks **Calculate**, the system populates these fields automatically with amounts from the Midpoint salary table.  </color> +When calculating a midpoint salary, if the LEA has selected the **Amount** option in the **Distributions Built by Amt or %** field of the HR Options table, the system requires that a distribution amount be greater than zero and is not saved until an amount is entered for a new employee or an employee with a salary change. Since the system is not saved with zero amounts the user has to enter an amount manually. When a manual amount is entered into the distribution amount and contract balance and the user clicks **Calculate**, the amounts are not changed or updated. Since midpoint has no steps, the assumption is that the employee remains at that salary level without regard to whether the employee is within minimum or maximum ranges.\\  \\  When calculating a midpoint salary, if the LEA has selected the **Percentage** option in the **Distributions Built by Amt or %** field of the HR Options table, the program saves zero as an amount in distribution and contract balance allowing the percent to equal 100%. When saved without a distribution amount and a contract amount, and the user clicks **Calculate**, the system populates these fields automatically with amounts from the Midpoint salary table.  </color> 
    
 [[general:otherhelpfuldocuments:midpointcalculationexamples|Midpoint calculation examples]] [[general:otherhelpfuldocuments:midpointcalculationexamples|Midpoint calculation examples]]
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 ^# of Days|Displays a value based on the following:\\  \\  If the **TRS Member Pos** field is 01, the # of Days field is populated with the **# of Days Empld**.\\  \\  If the **TRS Member Pos** field is 02 or 05 and the **# of Days Empld** field is greater than or equal to the **# of Days in Contract** field, the **# of Days** field is populated with the **# of Days in Contract**.\\  \\  If the **TRS Member Pos** field is 02 or 05 and the **# of Days Empld** field is less than the **# of Days in Contract** field, the **# of Days** field is populated with the **# of Days Empld**.\\  \\  If the **TRS Member Pos** field is 02 or 05, the **# of Days in Contract** field is 187, and the **# of Days Empld** field is changed to less than 187, the user is prompted to recalculate the state minimum salary. Click **Yes** to recalculate the state minimum salary, or click **No** to retain the original salary.\\  \\  If the **TRS Member Pos** field is 03 or 04, the **# of Days** field is populated with zero.| ^# of Days|Displays a value based on the following:\\  \\  If the **TRS Member Pos** field is 01, the # of Days field is populated with the **# of Days Empld**.\\  \\  If the **TRS Member Pos** field is 02 or 05 and the **# of Days Empld** field is greater than or equal to the **# of Days in Contract** field, the **# of Days** field is populated with the **# of Days in Contract**.\\  \\  If the **TRS Member Pos** field is 02 or 05 and the **# of Days Empld** field is less than the **# of Days in Contract** field, the **# of Days** field is populated with the **# of Days Empld**.\\  \\  If the **TRS Member Pos** field is 02 or 05, the **# of Days in Contract** field is 187, and the **# of Days Empld** field is changed to less than 187, the user is prompted to recalculate the state minimum salary. Click **Yes** to recalculate the state minimum salary, or click **No** to retain the original salary.\\  \\  If the **TRS Member Pos** field is 03 or 04, the **# of Days** field is populated with zero.|
    
-VCV Under **Calendar Info**:+VCV Under **Calendar Info/Local Info**:
    
-^Calendar/Local Options|Type the calendar code, or click {{:images:smallpicklist.gif|Ellipsis Icon}} to select the two-digit code identifying the calendar for the employee. The calendar indicates the dates of the employee’s workdays and holidays. This field relates to the School Calendar table built with the holidays, in-service days, and work days for different district employees.|+^Calendar Cd|Type the calendar code, or click {{:images:smallpicklist.gif|Ellipsis Icon}} to select the two-digit code identifying the calendar for the employee. The calendar indicates the dates of the employee’s workdays and holidays. This field relates to the School Calendar table built with the holidays, in-service days, and work days for different LEA employees.|
 ^Begin Date|Type the beginning date for the calendar selected in the MMDDYYYY format.| ^Begin Date|Type the beginning date for the calendar selected in the MMDDYYYY format.|
 ^End Date|Type the ending date for the calendar selected in the MMDDYYYY format.| ^End Date|Type the ending date for the calendar selected in the MMDDYYYY format.|
 ^# of Days Empld|Type the number of employee work days for the calendar selected. If the **Calendar** field is selected, the field automatically displays the total number of days the employee is scheduled to work based on begin and end dates. This field can only change when begin and end dates are changed. If the **Calendar** field is not used, the user can enter the number of workdays the employee is scheduled to work.| ^# of Days Empld|Type the number of employee work days for the calendar selected. If the **Calendar** field is selected, the field automatically displays the total number of days the employee is scheduled to work based on begin and end dates. This field can only change when begin and end dates are changed. If the **Calendar** field is not used, the user can enter the number of workdays the employee is scheduled to work.|
 +^Exclude Days for TEA|Select to exclude the number of days employed (for the selected job) from TEA reporting. For example, this field would be used for an employee who performs two separate jobs on the same day.|
 ^Years Job Exp|Type the number of years of job experience the employee has for the selected job. The field can be a maximum of two digits.| ^Years Job Exp|Type the number of years of job experience the employee has for the selected job. The field can be a maximum of two digits.|
-^Local Contract Days|Type the number of days an employee is required to work in the selected job in order to meet district contract requirements. The field can be a maximum of three digits, is user-defined, is not used in calculations, does not display on any reports other than User Created Reports, and can be updated using Mass Update in Utilities.|+^Local Contract Days|Type the number of days an employee is required to work in the selected job in order to meet LEA contract requirements. The field can be a maximum of three digits, is user-defined, is not used in calculations, does not display on any reports other than User Created Reports, and can be updated using Mass Update in Utilities.|
  
 VCV Under **Worker's Comp Info**: VCV Under **Worker's Comp Info**:
    
-^WC Code|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the type of workers' compensation for the employee. The WC code is used to calculate the workers' compensation premiums for all types of district employee records. The workers' compensation codes and descriptions are user-defined and can be changed to local preference. These codes are located in the Workers' Compensation Code table and must exist before a code can be selected from this field.\\  \\  **Note**:  If the workers’ compensation code is changed, the code is also changed for the distribution records associated to the job. If the distribution records are types B, T, or G with extra duty codes, the distribution WC code is only changed if the original workers’ compensation codes in the job record and the distribution records matched before the job record was changed.\\  \\  Calculating workers' compensation|+^WC Code|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the type of workers' compensation for the employee. The WC code is used to calculate the workers' compensation premiums for all types of LEA employee records. The workers' compensation codes and descriptions are user-defined and can be changed to local preference. These codes are located in the Workers' Compensation Code table and must exist before a code can be selected from this field.\\  \\  **Note**:  If the workers’ compensation code is changed, the code is also changed for the distribution records associated to the job. If the distribution records are types B, T, or G with extra duty codes, the distribution WC code is only changed if the original workers’ compensation codes in the job record and the distribution records matched before the job record was changed.\\  \\  Calculating workers' compensation|
 ^WC Ann Pymts|Type the number of annual workers' compensation payments for the contract period.| ^WC Ann Pymts|Type the number of annual workers' compensation payments for the contract period.|
 ^WC Remain|Type the number of remaining workers' compensation payments to be made during the contract period.| ^WC Remain|Type the number of remaining workers' compensation payments to be made during the contract period.|
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 VCV Under **Accrual Info**: VCV Under **Accrual Info**:
    
-^Code|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the one-character, district-defined code required if the district is using the accrual pay special option. The code must match a code used to identify a calendar on the Accrual Calendar tab. If an accrual code is entered, it applies to the current job. Each job can have a different number of days earned per pay date processed.|+^Code|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the one-character, LEA-defined code required if the LEA is using the accrual pay special option. The code must match a code used to identify a calendar on the Accrual Calendar tab. If an accrual code is entered, it applies to the current job. Each job can have a different number of days earned per pay date processed.|
 ^Accrual Rate|Type the rate which is the annual contract amount divided by the number of days employed. If you selected to compute the accrual rate automatically in District HR Options, the field is display only, and the system computes the value.| ^Accrual Rate|Type the rate which is the annual contract amount divided by the number of days employed. If you selected to compute the accrual rate automatically in District HR Options, the field is display only, and the system computes the value.|
 ^Total|Displays the amount from the **Contract Info Total** field.| ^Total|Displays the amount from the **Contract Info Total** field.|
payroll/utilities/payrollsimulation/jobinfo.1642193435.txt.gz · Last modified: 2022/01/14 15:50 (external edit)

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