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academy:student:additional_days_school_year
Additional Days School Year (ADSY)
The Additional Days School Year (ADSY) includes program data to indicate whether the campus offers an Additional Days School Year program as described in TEC Sec. 48.0051.
Additional Days School Year Program:
A district may offer additional days of instruction beyond the standard school year. Funding through the Additional Days School Year (ADSY) initiative is available for eligible days that extend beyond the minimum required instructional days, as defined by state guidelines, and applies to select grade levels.
Other information:
If the ADSY days are interspersed in the regular calendar, it is possible these same dates may be designated in the regular calendar as holidays, professional development days.
Guidance for the Additional Days School Year (ADSY) Program not held at the Student's Enrolled Campus can be found throughout the guide.
IMPORTANT: Each LEA will have unique situations. Some of the dates, images, and examples provided in this document are for informational and instructional purposes only and may not completely represent your LEA's process.
District
Create the 3-digit Program Code and assign the Program Title that will be used to identify students participating in the Additional Days Program.
Registration > Maintenance > District Profile > Local Program Codes
Update data:
Existing codes are displayed in order by code.
❏ Click + Add to add a row.
A blank row is added to the grid.
❏ Enter a 3-digit Program Code.
❏ Enter the Program Title.
❏ Select Y or N from the Move Program to Next Year drop-down.
❏ From the Local Program to TEA PEIMS Codes drop-down menu, choose 20: Additional Days Program Participation.
❏ Click Save.
Campus
Select the course section that will be reported and the instructor who will be participating in the Additional Days Program.
Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section
NOTE: When selecting a Role ID other than 047 and 087, you will not be able to save changes and will receive an error message.
NOTE: This applies when the Additional Days School Year (ADSY) Program is held at a campus other than the enrolled campus. Individual Course numbers will need to be created and crosswalked on Grade Reporting > Maintenance > Tables > TSDS Crosswalks when the ADSY Program is not held at the student's enrolled campus.
These courses, sections, and instructors need to be created at both the enrolled and Host campus.
The Course Number should be specific to each campus.
NOTE: At least one ADSY student must be enrolled in the course section on Grade Reporting > Maintenance > Studnet > Individual Maintenance in order for the StaffSectionAssociation to be sent to TSDS.
Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info
❏ (FOR HOST AND NON-HOST CAMPUSES): Indicate whether the campus will have students participating in the Additional Days Program by checking or unchecking the Additional Days Program option. This step is required if any students are participating in the program, even if the campus itself is not offering additional days. This will give access to ADSY Options and ADSY Attendance on Attendance > Maintenance > Addtnl Days Program.
❏ Click Save.
Registration > Maintenance > Campus Profile > Campus Local Program Codes
Update data: (FOR HOST AND NON-HOST CAMPUSES)
Existing codes are displayed in order by code.
❏ Click + Add to add a row.
A blank row is added to the grid.
❏ Select the district local program code from the drop-down menu that was created for Additional Days Program.
❏ Select 1, 2, or 3 from the Move Program to Next Year drop-down.
❏ Click Save.
Attendance > Maintenance > Addtnl Days Program > ADSY Options
(FOR HOST AND NON-HOST CAMPUSES) Create the track that will be used at the campus for the Additional Days Program.
NOTE: Tracks cannot be duplicated.
Add a new track:
❏ Click Add.
❏ Type the new 2-digit track number in the Track field. This number cannot be a regular attendance track.
❏ Enter a program description for the track in the Description field.
❏ Enter a number of minutes in the Instructional Minutes field.
❏ Click Save or click Cancel to return.
| Track | (Required) Select the attendance track. |
|---|---|
| Description | Type a description of the track, up to 50 characters. This description will appear in the Track field drop-down list on most Attendance > Maintenance > Addtnl Days Program pages. |
| Instructional Minutes | (Required) The minimum number of minutes that can be entered is 120. When the Instructional Minutes are entered in this field and saved, the daily Instructional Minutes in the table will populate and be editable. |
❏ Enter the dates of the program in the Calendar Date fields up to 30 days.
- ADSY days can be on any day throughout the year as long as the day remains non-compulsory and does not take place on a required instructional day.
- ADSY days can be held during the summer prior to or after a school year (May - August), on designated intersessional days throughout the year, or on weekends.
- Dates may not be duplicated.
A school district cannot enter ADSY information for an upcoming school year while the system still reflects the previous year. The district must first complete the Annual Student Data Rollover (ASDR) to update the system to the new school year. Once the current year is updated, ADSY data for that year can be entered into the system.
NOTE:
- Total Days populates as dates are entered and will auto-sort at Save.
- Total Minutes will auto-populate at Save.
Delete a track:
❏ Click Delete to delete a track from ADSY reporting.
Verify Dates:
ADSY Calendar dates can be verified on Attendance > Maintenance > Campus > Campus Calendar
NOTE: The Additional Days Program (ADP) will now accept dates that fall outside the school year calendar and that are on weekends or holidays.
❏ Select any track. Click Retrieve.
❏ Click Print.
Student
Registration > Maintenance > Student Enrollment > Local Programs
Update data:
The student’s existing local program entry/withdrawal/reentry records are displayed.
❏ Click + Add to add a record.
A blank row is added to the grid.
❏ Enter a program date in the Entry Date field.
NOTE: This date should be the first date the student attends the Additional Days program. If the first date is a weekend, school holiday or a date over the summer, the system will allow the date as long as it is a date listed in the ADSY track to which the student is assigned.
❏ Select the local program from the Local Program drop-down menu.
❏ Enter the 2-digit ADSY track number in the Code 2 field.
NOTE: The ADSY track number must be entered in the Code 2 field in order for:
- The entry date logic to function properly AND
- The student to be displayed on the ADSY Attendance screens
NON-HOST CAMPUS:
❏ Enter the 3-digit ADSY Host Campus number in the Code 3 field.
NOTE: When the client enters a 3-digit ADSY Host Campus in the Code 3 field, it will replace the Campus ID number for the ASDY Basic Attendance and ADSY Spec Ed Attendance. It will crosswalk the Campus ID from the enrolled campus to the campus where the student completed the ADSY Program.
❏ Click Save.
Attendance > Maintenance > Addtnl Days Program > ADSY Attendance
FOR HOST AND NON-HOST CAMPUSES
This section allows you to retrieve students who are enrolled in the Additional Days Program.
All students in the group must be absent on the same date and enrolled in the same local program, but they may be on different attendance tracks. You can also overwrite existing posted attendance (an Overwrite Warning pop-up window will be displayed).
NOTE: Students are enrolled in a local program on Registration > Maintenance > Student Enrollment > Local Programs. The Program Title must be Additional Days Program in order for the students to retrieve the proper local program code.
For Extended School Year Reporting purposes, this local program must be designated for Additional Days School Year in Registration > Maintenance > District Profile > Local Program Codes.
If the campus is not a host campus but there are students participating in ADSY at another campus, enter their attendance in the ADSY program.
To Retrieve a Student:
❏ Select a date from the Date drop-down menu. Click Retrieve.
A list of students enrolled in the selected local program on the specified date is displayed. Grade level is also displayed.
- If there are multiple pages, page through the list.
NOTE: Students are grouped by track. By default, the lowest track is expanded to display students on that track. Click other tracks to expand/hide the list of students.
❏ Enter an attendance code in the Code field or use the ellipsis to choose a posting code from the drop-down list.
❏ Click Save.
If attendance was previously posted for the same student, date, and period, a pop-up window opens when you save prompting to confirm that you want to overwrite the previous data:
The grid displays the previously posted code and the new code for each period, as well as the tab on which the new code was posted, for the date specified on the main page.
| Overwrite Code |
|
|---|
❏ Click OK.
The changes are saved.
| Reset | Clear unsaved changes and start over. The settings of the selection criteria fields will be retained. |
|---|---|
| Print Last Save |
A pop-up window opens which displays a list of the last 10 times attendance was posted from any attendance posting tab, including the user ID of staff who posted attendance, and the date-time stamp indicating when the attendance was posted. The list is retained even if you exit the page or application. |
Grade Reporting > Maintenance > Tables > TSDS Crosswalks
NON-HOST CAMPUS
This process will crosswalk the Campus ID for the Staff Responsibility record.
The 4-digit Course number should be specific to each campus. Individual Course numbers will need to be created on Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section and then crosswalked.
The Campus ID indicated in the crosswalk will generate as the Campus ID for the Staff Responsibility Record.
❏ Select ADP Additional Days School Year Courses from the Crosswalk Type drop-down menu.
❏ Enter the campus-specific, 4-digit Course number and the 3-digit Campus number.
❏ Click Save.
See the PEIMS Extended Year Submission training guide for information on how to report Additional Days School Year for the Extended School Year Submission.
Reports
SAT3000 was added to enable clients to review and verify a student's Additional Days School Year (ADSY) Attendance records.
Attendance > Reports > Attendance Reports > Student > SAT3000 ADSY Student Attendance Report
❏ In the Ending School Year (YYYY) (Required) field, type the four-digit ending school year.
❏ In the Campus ID (Required) field, type the three-digit campus ID, or leave blank to create a report for all campuses.
❏ In the ADSY Attendance Track (Required) field, type the ADSY two-digit code. This number must match the ADSY code on the Local Programs tab in order for the student to be included in the report.
❏ In the Grade Level (Blank for All) field, type the two-digit grade level, or leave blank to create a report for all grades.
❏ In the From Date (MMDDYYYY) field, type the date ADSY started, or leave blank.
❏ In the To Date (MMDDYYYY) field, type the date ADSY ended, or leave blank.
❏ In the Attendance Type (A=Absent,P=Present,B=Both) field, enter A to display the total students absent, P to display present-only students, or B to display both absent and present students.
❏ In the Sort Order (D=Date,G=Grade) (Required) field, enter D to sort by date or G to sort by grade.
❏ In the Student IDs (Blank for All) field, enter Student IDs or leave blank for all students.
❏ Click Preview.
SAT3001 will verify the in-person, remote synchronous and asynchronous data to provide student totals.
Attendance > Reports > Attendance Reports > Audit > SAT3001 ADSY Campus/District Summary
❏ In the Ending School Year (YYYY) (Required) field, type the four-digit ending school year.
❏ In the Campus ID field, type the three-digit campus ID, or leave blank to create a report for all campuses.
❏ In the ADSY Attendance Track field, type the ADSY two-digit code. This number must match the ADSY code on the Local Programs tab in order for the student to be included in the report.
❏ In the From Date (MMDDYYYY) field, type the date ADSY started, or leave blank.
❏ In the To Date (MMDDYYYY) field, type the date ADSY ended, or leave blank.
❏ Click Preview.
academy/student/additional_days_school_year.txt · Last modified: 2025/09/02 16:00 by apape
For each row, indicate if you want to overwrite the existing posting code for the student, date, and selected period(s). If there are multiple rows, you can select the check box in the heading to overwrite the code for all rows.
If not selected, the original code will remain.