For the PEIMS Extended Year Submission, the Education Organization domain provides information about any public school, charter, education service center, organization or agency.

• Entities

  • LocalEducationAgency
    • SSAOrgAssociationExt
    • PriorYearSSAOrgAssociationExt
  • School
  • EducationServiceCenter

• Verify and Update Data

  
  Use the following screens in the applicable school year’s data to verify and update Education Organization data.
  
  

  Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info
  
  
  
  
  

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  Registration > Maintenance > Campus Profile > Campus Programs > Expanded Learning (ELO)
  
  

For the PEIMS Extended Year Submission, the School Calendar domain provides calendar information for the Optional Flexible School Day Program (OFSDP) Credit/Promotion Recovery Program, the Extended School Year Program, and the Additional Days School Year Program. It. is dependent on the Education Organization domain.

• Entities

  • Calendar
    • CalendarDate
      • ReportingPeriodExt
  • Session

• Verify and Update Data

  
  Use the following screen in the applicable school year’s data to verify and update the set up for the calendars for these programs.
  
  

  Attendance > Maintenance > Extended Year Programs > Extended Year Options
  
  

For the PEIMS Extended Year Submission, the Program entity provides program information for Special Education and Emergent Bilingual programs provided by the district. It is dependent on the Education Organization domain.

• Entity

  • Staff
    • StaffEducationOrganizationEmploymentAssociation
  • StaffEducationOrganizationAssignmentAssociation
  • Staff School Association

• Verify Data

  Identify if the Program entity should be reported for your LEA by identifying if you have any Special Education and Emergent Bilingual students that received Extended Year Services.
  
  

  Create the following report in the applicable school year’s data to identify any students who received Extended School Year services. Special Education > Reports > Create Special Ed CY Report
  
  

  Attendance > Maintenance > Extended Year Programs > Extended Year Options
  
  Under Demographic Data select any fields you’d like included on the report. It is recommended to select:

  • Sch Yr
  • Campus ID
  • Student ID
  • Grade
  • Last Name
  • First Name
    
    

  
  
  

  ❏ Under Program Information select all fields for Extended School Year Services.
  
  

  
  
  

  ❏ Click Create Report
  

  • Once the report opens users can:

    • ❏ Select Sort/Filter
    • ❏ Select Filter Criteria
    • ❏ Click Add Criterion
      • From the Column dropdown select Extended School Year Services
      • From the Operator dropdown select “=”
      • In the Value field enter “1”
    • ❏ Click OK

  
  Use the following report in the applicable school year’s data to identify any students who participated in any other Extended Year Services program.
  
  

  SRG1200 - Student Status Changes by Program
  When generating this report enter “Y” in the Print Local Programs parameters.
  
  

  This report does not include a Sort/Filter option. It is recommended to export the report to Excel to apply filtering as needed.
  
  

  

• Update Data

  Use the following screens in the applicable school year’s data to add or update this data.
  
  

  Registration > Maintenance > Student Enrollment > Local Programs.
  
  

  
  
  
  

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  Registration > Maintenance > Student Enrollment > Spec Ed.
  
  

  
  
  

For the PEIMS Extended Year Submission, the Staff domain provides the general staff information for teachers teaching students in the Additional Days School Year (ADSY) Program. It is dependent on the School Calendar domain.

Only staff with StaffClassification 047 (Substitute Teacher) and 087 (Teacher) should be reported.

• Entity

  • Staff
    • StaffEducationOrganizationEmploymentAssociation
  • StaffEducationOrganizationAssignmentAssociation
  • Staff School Association

• Verify Data

  Create the following report in the applicable school year’s data to verify this data.
  
  

  Personnel > Reports > User Created Reports
  
  Under Demographic Data select the fields to include in the report. The following fields are recommended:

  • Employee Nbr
  • Staff ID/SSN
  • Texas Unique Staff ID
  • First Name
  • Middle Name
  • Last Name
  • Generation
  • Sex
  • DOB
  • Hispanic/Latino
  • American Indian
  • Asian
  • African American
  • Pacific Islander
  • White
    
    

  
  
  

  Under Employment select the fields to include in the report. The following fields are recommended:

  • Employee Status Code
  • Highest Degree Achieved
  • Yrs Professional Experience
  • Yrs Professional in District
  • Original Emp Date
  • Latest Re-Employ Date
  • Retirement Date
  • Termination Date
  • Employment Type
    
    

  
  
  

  ❏ Click Create Report
  

  Use the list to verify staff demographic data for reported staff members.

• Update Data

  Use the following screens in the applicable school year’s data to add or update this domain.
  
  

  Personnel > Maintenance > Staff Demo > Demographic Information
  
  

  
  
  
  

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  Personnel > Maintenance > Employment Info