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general:adsy_student_set_up
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Registration > Maintenance > Student Enrollment > Local Programs
Update data:
The student’s existing local program entry/withdrawal/reentry records are displayed.
❏ Click + Add to add a record.
A blank row is added to the grid.
❏ Enter a program date in the Entry Date field.
NOTE: This date should be the first date the student attends the Additional Days program. If the first date is a weekend, school holiday or a date over the summer, the system will allow the date as long as it is a date listed in the ADSY track to which the student is assigned.
❏ Select the local program from the Local Program drop-down menu.
❏ Enter the 2-digit ADSY track number in the Code 2 field.
NOTE: The ADSY track number must be entered in the Code 2 field in order for:
- The entry date logic to function properly AND
- The student to be displayed on the ADSY Attendance screens
NON-HOST CAMPUS:
❏ Enter the 3-digit ADSY Host Campus number in the Code 3 field.
NOTE: When the client enters a 3-digit ADSY Host Campus in the Code 3 field, it will replace the Campus ID number for the ASDY Basic Attendance and ADSY Spec Ed Attendance. It will crosswalk the Campus ID from the enrolled campus to the campus where the student completed the ADSY Program.
❏ Click Save.
Attendance > Maintenance > Addtnl Days Program > ADSY Attendance
This section allows you to retrieve students who are enrolled in the Additional Days Program.
(FOR HOST AND NON-HOST CAMPUSES): All students in the group must be absent on the same date and enrolled in the same local program, but they may be on different attendance tracks. You can also overwrite existing posted attendance (an Overwrite Warning pop-up window will be displayed).
NOTE: Students are enrolled in a local program on Registration > Maintenance > Student Enrollment > Local Programs. The Program Title must be Additional Days Program in order for the students to retrieve the proper local program code.
For Extended School Year Reporting purposes, this local program must be designated for Additional Days School Year in Registration > Maintenance > District Profile > Local Program Codes.
If the campus is not a host campus but there are students participating in ADSY at another campus, enter their attendance in the ADSY program.
To Retrieve a Student:
❏ Select a date from the Date drop-down menu. Click Retrieve.
A list of students enrolled in the selected local program on the specified date is displayed. Grade level is also displayed.
- If there are multiple pages, page through the list.
NOTE: Students are grouped by track. By default, the lowest track is expanded to display students on that track. Click other tracks to expand/hide the list of students.
❏ Enter an attendance code in the Code field or use the ellipsis to choose a posting code from the drop-down list.
❏ Click Save.
If attendance was previously posted for the same student, date, and period, a pop-up window opens when you save prompting to confirm that you want to overwrite the previous data:
The grid displays the previously posted code and the new code for each period, as well as the tab on which the new code was posted, for the date specified on the main page.
| Overwrite Code |
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|---|
❏ Click OK.
The changes are saved.
| Reset | Clear unsaved changes and start over. The settings of the selection criteria fields will be retained. |
|---|---|
| Print Last Save |
A pop-up window opens which displays a list of the last 10 times attendance was posted from any attendance posting tab, including the user ID of staff who posted attendance, and the date-time stamp indicating when the attendance was posted. The list is retained even if you exit the page or application. |
Grade Reporting > Maintenance > Tables > TSDS Crosswalks
This process will crosswalk the Campus ID for the Staff Responsibility record.
NOTE: This applies when the Additional Days School Year (ADSY) Program is held at a campus other than the enrolled campus.
The 4-digit Course number should be specific to each campus. Individual Course numbers will need to be created on Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section and then crosswalked.
The Campus ID indicated in the crosswalk will generate as the Campus ID for the Staff Responsibility Record.
❏ Select ADP Additional Days School Year Courses from the Crosswalk Type drop-down menu.
❏ Enter the campus-specific, 4-digit Course number and the 3-digit Campus number.
❏ Click Save.
See the PEIMS Extended Year Submission training guide for information on how to report Additional Days School Year for the Extended School Year Submission.
general/adsy_student_set_up.1757085053.txt.gz · Last modified: 2025/09/05 15:10 by apape
For each row, indicate if you want to overwrite the existing posting code for the student, date, and selected period(s). If there are multiple rows, you can select the check box in the heading to overwrite the code for all rows.
If not selected, the original code will remain.