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Scheduling > Maintenance > Master Schedule > Campus > Sections
This tab allows you to add or edit section records in the campus master schedule.
Field | Description |
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search drop-down |
Select the field by which you want to search for courses. |
search |
Type all or part of the search phrase. The search retrieves courses that begin with the characters or numbers you typed. |
Click Retrieve.
You can re-sort the grid by clicking on an underlined column heading. It will sort in ascending order. Click it again to sort in descending order.
A triangle next to the column heading indicates the column by which the grid is currently sorted and whether it is sorted in ascending or descending order.
Change the grid view:
The default view in the grid is basic course information indicated by ⇒ Crs Nbr in the area below the grid. You can modify the view in the grid by clicking an underlined header in that area.
For example, if you click the Scheduling header, only restrictions information is displayed in the grid. The Scheduling header is displayed as ⇒ Scheduling indicating that it is the current view.
The fields in the free-form area below the grid are enabled.
Field | Description | ||||||||||||||||||||
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Crs Nbr |
To add a section for a course that has no existing sections (i.e., not listed), click to select the course. The course title and service ID are displayed. |
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Multi Svc Ind |
Select if the instructor of the course must perform more than one service during the class. |
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Include UIL Elig |
Select if the course is used in determining six-week eligibility for extracurricular activities. University Interscholastic League (UIL) rules allow some courses to be exempt in determining six-week eligibility.
This field exists on the campus section record (Maintenance > Master Schedule > Campus > Sections) as well as the district course record (Maintenance > Master Schedule > District > Courses). Both fields affect the Student Grades (UIL Eligibility) Report in TeacherPortal. |
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Section |
Type the two-digit section number you want to add. The number must be unique for the course. |
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Max Seats |
Type the number of seats available in the classroom. |
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Non Campus Based |
Select the code indicating if the course taught off campus (e.g., college campus-based and Internet-based courses). On Maintenance > Master Schedule Generator > Generate Campus Schedule > Sections, this field displays 00 (i.e., not applicable) and cannot be updated on this tab. However, this setting can be updated once the master schedule has been accepted and the sections have been moved to Maintenance > Master Schedule > Campus > Sections. |
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Dst Lrng |
Select the code indicating if the course is taken through distance learning technology. |
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Section Information |
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Restrictions |
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Course Codes and Credits |
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District Information |
Fields from the district master schedule are displayed for your reference. |
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Campus Information |
The Grade Rstrctn fields from the campus course record (Maintenance > Master Schedule > Campus > Courses) are displayed for your reference. |
To add a meeting time for the section, click +Add in the lower grid. A blank row is displayed in the grid.
You must set up at least one meeting time for each section.
Meeting |
A sequential number is displayed for each meeting time you add. |
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Sem |
Select the code indicating the semester(s) the class meets. |
Days |
Select the code indicating the day(s) the class meets. |
Per Begin Per End |
Select the beginning and ending periods when the class begins and ends. |
Room |
Type the room number in which the class meets, up to four characters. |
Time Begin Per End | Type the times when the class begins and ends.
The system (i.e., current) time is displayed by default. If necessary, click in the field to select the time of day when the incident occurred. Select AM or PM. |
Lckout |
Type the one-character alphanumeric code indicating if there is a lunch break after the scheduled class meeting. |
Instr ID |
Type the three-digit instructor number to add to the campus master schedule. |
Class Role |
Select the code indicating the role served by an instructor for the class.
• 01 - Teacher Of Record |
The Meeting field displays sequential numbers for each meeting time you add.
In the Sem field, type or click to select the code indicating the semesters the class meets.
In the Days field, type or click to select the code indicating the days the class meets.
In the Per Beg and Per End fields, click to indicate the periods when the class begins and ends.
In the Room field, type the room number in which the class meets. The room can be up to four characters.
In the Time Begin and Time End fields, type the times when the class begins and ends. Use the HH:MM A format, where HH is the hour, MM is the minutes, and A is a.m. or p.m.
In the Lckout field, type the code indicating if there is a lunch break after the scheduled class meeting. The code is one character.
In the Instr ID field, click to select the instructor for the class. The instructor's name is displayed in the Instructor field.
In the Class Role field, type or click to select the code indicating the role served by an instructor for the class.
Notes:
For campus-based courses (i.e., the Non Campus Based field is set to 00), the following applies:
At least one meeting time record with the Class Role field set to 01 is required.
If a course has multiple meeting times, and there is a meeting time period with the Class Role field not set to 01, there must also be a matching meeting time period with the Class Role field set to 01.
For noncampus-based courses (i.e., the Non Campus Based field is not set to 00), only one class role of 01 is allowed.
The Class Role field is disabled for years prior to 2011.
To delete a meeting time, click . A message is displayed asking if you want to delete the section meeting.
Click Yes to delete the meeting time. Otherwise, click No.
Click Save.
The Scheduled field displays the number of students scheduled for the course and the remaining seats for the course. For example, if the course has a maximum of 50 seats, and 20 students are scheduled, 20/30 is displayed.
To edit a course record, click . The data is displayed in the free-form area below the grid allowing you to make changes.
Update the fields in the free-form area, and then click Save. The changes are displayed in the grid.
To delete a course section, click . The row is shaded red to indicate that it will be deleted when the record is saved.
You can select multiple rows to be deleted at the same time.
Click Save. The selected rows are deleted.
Note: You can save changes and delete records in the same step (i.e., the changes are all committed when the record is saved). If any changes do not pass validation (i.e., cannot be deleted or have validation errors), none of the changes are saved.
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