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academy:summer_submission

TSDS PEIMS Summer Submission (Updated 2023-2024)


The State Reporting application provides programs to extract the appropriate data for each collection from the Business and Student systems. These programs are reviewed and modified annually, per the published Texas Web-Enabled Data Standards (TWEDS), to ensure that the data extracted to the district database is as accurate as possible. The extracts provide many of the edits as defined in the TWEDS.

The TSDS PEIMS Summer Collection (Collection 3) includes yearlong student attendance (regular and flexible), including the required calendar minutes reporting, as well as program data, course completions, disciplinary actions, student restraints, Title I Part A participation, and Foundation High School Program participation data.

The extract programs create the appropriate records in the district database, taking into account the school-start window and the as-of date. The as-of status code is automatically generated for each student record.

For a complete list of extract rules and edits, see https://tealprod.tea.state.tx.us/TWEDS/103/545/904/0/Rules/BusinessContext/All

The Summer submission is due June 20, 2024.

IMPORTANT: Each LEA will have unique situations. Some of the dates, images, and examples provided in this document are for informational and instructional purposes only and may not completely represent your LEA's process.

Prerequisites

Prerequisites:

Terminology:

Verify ASCENDER Student Data

For Submission 3, if the student is in membership in the LEA (served at least two hours per day), report any student who was served any time during the school year.

Updated for Submission 3 Summer PEIMS:

Report a student who is enrolled, not in membership IF:

  • the student is special education and has either a restraint or discipline event, or a RESIDENTIAL-FACILITY-INDICATOR (E1629) of TRUE,
  • the student is enrolled, not in membership due to virtual learning (ADA-ELIGIBILITY-CODE 9),
  • or, the student participated in the Texas Virtual School Network (TxVSN) Online Schools program.

Verify data for each element in the following ASCENDER Student applications. It is suggested that you run reports first, and then use the maintenance pages in the Student applications to update data where needed.

Calculated Elements

Hard-coded and calculated elements

Attendance

  • Preliminary Steps
  • Attendance Reports
  • Attendance > Maintenance > Campus > Campus Options
  • Attendance > Maintenance > Campus > Campus Calendar
  • Attendance > Maintenance > Student > Student Inquiry > Cumulative
  • Attendance > Maintenance > Flexible Attendance > Weekly Register Worksheet

Discipline

  • Discipline Reports
  • Discipline > Maintenance > Student > Maintenance
  • Discipline > Maintenance > Student > Maintenance > Restraint Information

Grade Reporting

  • Grade Reporting Reports
  • Grade Reporting > Maintenance > Master Schedule > District Schedule
  • Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section
  • Grade Reporting > Maintenance > Student > Individual Maint > Crs Assign
  • Grade Reporting > Maintenance > Student > Individual Maint > Grd/Crs Maint
  • Grade Reporting > Maintenance > Student > Individual Maint > CTE

Graduation Plan

  • Graduation Plan Reports
  • Graduation Plan > Maintenance > Student > Individual Maintenance > Performance Acknowledgement
  • Graduation Plan > Maintenance > Student > Individual Maintenance > PGP

Registration

  • Registration Reports
  • Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info
  • Registration > Maintenance > Campus Profile > Campus Programs > Expanded Learning (ELO)
  • Registration > Maintenance > Student Enrollment > Demo1
  • Registration > Maintenance > Student Enrollment > Demo3
  • Registration > Maintenance > Student Enrollment > Graduation
  • Registration > Maintenance > Student Enrollment > W/R Enroll
  • Registration > Maintenance > Student Enrollment > SpecEd
  • Registration > Maintenance > Student Enrollment > G/T
  • Registration > Maintenance > Student Enrollment > Bil/ESL
  • Registration > Maintenance > Student Enrollment > Title I
  • Registration > Maintenance > Student Enrollment > PRS
  • Registration > Maintenance > Student Enrollment > Local Programs
  • Registration > Maintenance > Student Enrollment > PK Enroll
  • Registration > Maintenance > Non-Enrolled Student > Demo
  • Registration > Maintenance > Non-Enrolled Student > UIL Activity

Special Education

  • Special Education Reports
  • Special Education > Maintenance > Student Sp Ed Data > Current Year > Child Restraint


Before You Extract Data

  • Verify State Reporting options.
  • Clear data from the previous year.

Extract Data

  • Extract summer data and monitor status.

After You Extract Data

  1. Verify and update frozen organization data.
  2. Correct frozen data.
  3. Run extract reports.
  4. Create XML file.

Appendix

Audit red flags:

Performance Based Monitoring Analysis System (PBMAS) flags:

academy/summer_submission.txt · Last modified: 2024/02/19 20:26 by apape