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Grade Reporting > Maintenance > Student > Individual Maint > Cumulative Courses
This tab allows you to view and update a student's courses and grade information from all years. Historical grade averaging can also be recalculated, and you can print the student's AAR (same as SGR2047) from this tab.
❏ To retrieve a student's records, select the student in one of the following ways:
Student |
Begin typing the student ID (with leading zeros) or last name. As you begin typing, a drop-down list displays students whose ID or last name begins with the numbers or characters you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student. |
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Texas Unique Stu ID |
Type all or part of the student's Texas Unique Student ID to retrieve students whose ID begins with the characters you typed. Review the Assign a TSDS Unique ID guide for additional information. |
Directory | Click to select a student from the Directory. |
(photo) |
If a photo exists for the student, the student photo is displayed. Photos are not displayed in all applications. They are displayed in Attendance (Inquiry), Discipline, Grade Reporting, Graduation Plan, Health, Registration, and Scheduling. They are not displayed in Special Ed or Test Scores. |
Click Retrieve.
TEXAS Grant Ind |
The code indicating the student’s TEXAS Grant eligibility status is displayed, as set on Registration > Maintenance > Student Enrollment > Demo3. |
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Credit |
The number of credits earned by the student is displayed and cannot be manually change from here.
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Cumulative GPA College 4 Point Class Rank Class Size and Quartile |
The student's grade averaging and class ranking information is displayed. This data is populated and updated when the Cumulative Grade Averaging and Class Ranking utility is run. |
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EOC Assessments |
The student's test administration dates and levels for the highest level achieved for each test subject are displayed, as determined by the Student Academic Performance values on Test Scores > Maintenance > Individual Maintenance > EOC. For EOC, if a level cannot be determined for the subject, the EOC Assessment level on the AAR displays I. This applies to students who do not have a value for Student Academic Performance Level I, II, or III for the five EOC subjects that appear on the AARs, are not combining Reading and Writing Scores for English I or English II, and are not exempt from taking the exam with either an AAR exemption or ARD exception. Individual Graduation Committee (IGC) Students:
For IGC students, I is displayed for Level I in the for any EOC assessment where the student who did not pass with II, III, Approaches, Meets, or Masters, regardless of year assessment was taken.
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You can modify the grid view clicking Transcript or Test Scores.
In the Transcript view:
NOTE: If the campus has four semesters, the student's semesters 3 and 4 grades are displayed in the Sem 1 and 2 columns with a # next to the grade.
Indicate the data you want to see in the Transcript view:
Include |
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Display |
Select the data to display. NOTE: If you select GPA Only, “DNR” (i.e., does not rank) is displayed in the Rank field of the AAR report. |
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Test Scores |
For each assessment, indicate the data you want to view:
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If you made changes, click Retrieve to refresh the page.
Print Test Scores (from Test Scores view) | Print the student's test scores.
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Print AAR (from Transcript view) | Print the student's Academic Achievement Record (AAR) (SGR2047).
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Print Screen | Print the information as it appears on the page.
This includes all data on the page except the buttons and selectable fields. |
Print AAR/Tst Scr | Print the student's AAR and test scores.
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If the course was taken outside the district, or taken within the district but entered on the Prior Yr Transfer tab (e.g., summer school course), the Prior Yr Transfer tab opens when you click the grade link in the Sem # field. Note that the tab opens in a new page, without the tab headings.
You can update data for a prior year if you have been granted historical update access in Security Administration. When the data is saved, your user ID and the date-time stamp are recorded on the Grd/Crs Maint tab.
Historical Grade Averaging Options |
It may be necessary to update a student’s grade for a previous school year, including courses taken within the district (whether recorded on the Crs Assgn tab, or courses taken within the district and recorded on the Prior Year Transfer tab - such as summer school). When the student’s grades, credits, and/or GPA override are updated, you can recalculate the student’s overall grade point average (GPA) using numeric, grade point, or 4-point averaging. For courses entered on the Prior Year Transfer tab, changes to GA Wgt and GA Tbl also affect the overall grade point average. Rank is not updated.
Individual student grade averages are only recalculated for prior school years where the following fields have changed on the students Crs Assign or Prior Year tabs for courses taken at your district:
NOTE: If the student has both regular courses and prior year transfer courses within the same school year, grade average will not be recalculated for that school year unless the course has the same district and campus you are logged on to, and a valid local course number on the Prior Year Transfer tab.
Specific details about courses included:
When Include Courses from Other Campuses is selected for the Historical Grade Averaging and Class Ranking utility or on the Cumulative Courses tab, courses from another campus entered on Grade Reporting > Maintenance > Student > Individual Maint > Crs Assign will be included under the following conditions:
If both the logged on campus and the other campus have the same course number for the same semester, the logged on campus will be considered instead of the other campus, if the course on the login campus meets one of the following criteria:
The program will process these courses the same way it would process Prior Yr Transfer courses from the logged on campus for the student.
❏ Click Recalc Grd Avg to perform the grade average recalculation.
NOTE:
NOTE: If you are re-calculating multiple years, some years may have errors, and some years may not. The error report will list errors for any years in which errors were encountered.
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Comments | View comments.
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View medical alert.
The button is displayed if a medical warning exists for the student and Consent to Display Alert is selected on Health > Maintenance > Student Health > Emergency.
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Documents | View or attach supporting documentation.
Document Attachments
The Document Attachments feature allows you to upload and view documents by application, school year, folder, and document type. This feature is not available in all districts. Document Attachment-enabled pages:
Document types by folder and application:
List of permissible file types: Maximum file size: 10MB
NOTES Deleted documents are not actually deleted from the Document Attachments server. You can retrieve deleted files using the Document Attachments File Recovery utility in District Administration.
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If comments exist for the student, the Comments button displays an exclamation mark and is outlined in red. These comments are entered on Registration > Maintenance > Student Enrollment and cannot be updated from this page.