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Grade Reporting > Reports > Grade Reporting Reports > Report Cards > SGR1400 - Elementary Report Cards
The report prints elementary campus report cards on a laser printer for campuses using elementary grade reporting. They can be printed for one semester-cycle or for the school year (if you select the last cycle in semester 2).
You can print report cards for all students, for individual students, or a range of students by student ID. You can include self-paced courses. Elementary skills-based courses are excluded. You can include withdrawn courses by selecting Print W/D Crs on Maintenance > Tables > Campus Control Options > Print Options.
An error list is generated if errors are encountered.
NOTE:
* Even if Print W/D Crs is not selected on Maintenance > Tables > Campus Control Options > Print Options, courses with a withdrawal date after the last day of the selected semester-cycle are included. Courses with an entry date after the last day of the selected semester-cycle are only included if they are self-paced courses, or if Non Campus Based for that section is 08 on Maintenance > Master Schedule > Campus Schedule > Section.
For mailing purposes, use a standard number 10 envelope. The report has been optimized to display the address in the window of a number 10 standard window envelope.
Self-paced courses
Definitions of report fields
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Ending School Year (YYYY) |
Type the four-digit ending school year. For example, for the 2023-2024 school year, type 2024.
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Campus ID |
Type the three-digit campus ID, or click to select the campus.
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Attendance Track (Blank for All) |
Type the two-digit attendance track. Leave blank to select all tracks. If you select one track, the report cards must be generated for each track. |
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Semester (1, 2) |
Type the one-digit semester. Valid semesters are 1 and 2. As the school year progresses, the previous semester’s information is also printed. Grades and averages are displayed under the semester headings. |
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Cycle (1, 2, 3) |
Type the one-digit cycle.
If the report is run for the last cycle of the last semester of the school year: |
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Grade Level (Blank for All) |
Type the two-character grade level, click to select the grade level, or leave blank to select all grade levels.
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Print Signature Line (Y, N) |
Y - Print an instructor signature and date line. If Y, the messages “Please sign and return” and “Date” are displayed below the line. |
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Address (S=Student, P=Parent) |
S - Print the student's address from Registration > Maintenance > Student Enrollment > Demo1. If the report is run for the student's address, only one English language IPR/report card is printed. |
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Control Nbr (Blank for All) |
Type the three-digit control number (instructor ID), click to select the control number, or leave blank to select all control numbers. |
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Print Exam Grade (Y, N) |
Y - Print the exam grade. The exam grade prints for all grade levels that use an exam grade (as indicated on Maintenance > Tables > Elementary > Elem Grade). |
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Print Semester Average (Y, N) |
Y - Print the semester average. The semester average prints for all grade levels that use semester average (as indicated on Maintenance > Tables > Elementary > Elem Grade). |
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Print Lang Arts and Core Avg Line (Y, N) |
Y - Calculate and print the language arts average and overall core average line. |
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Print Promoted/Retained Msg (Y, N) |
If Y, a message will print at the bottom of the report card according to the student’s setting in the first Promotion - Retained Reason # field on Registration > Maintenance > Student Enrollment > Demo3.
If this parameter is set to Y, the promoted/retained message will only print if the report card is run for the final grade reporting cycle and semester of the school year. |
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Tardy Period (Blank for All) |
Type the two-digit period to use for calculating tardies. If blank, all periods are considered when calculating tardies. |
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Include Withdrawn Students (Y, N) |
Y - Include withdrawn students. |
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Student IDs (Blank for All) |
Type the six-digit student ID number, including all leading zeros. Separate multiple IDs with a comma (e.g., 098321,096476). Or, click to select the students. Leave blank to select all students. |
View Error List |
Click to view the error list if errors are encountered. The list displays warnings about potential conflicts for a student (e.g., no control number; no instructor found for control number; or no grade course records found student ID = ######). |
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Exit |
Exit the report. |
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