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At Risk

Registration > Maintenance > Student Enrollment > At Risk

This tab allows you to view and update information related to a student's At Risk status.

The Set Student At Risk Indicators utility can be run to set 9 of the 13 At-Risk criteria (listed in parentheses below) and the At Risk field. See online Help for the utility for more information.

Refer to the TEDS for complete descriptions of the PEIMS At Risk indicators (E0919).

The At Risk tab is not available until you retrieve a student on the Student Enrollment page. For a new student, you must enter and save all required data on Demo1 before proceeding to this tab.

Update data:

At Risk

Select if the district has determined that the student is at risk of dropping out of school.

NOTE: If this indicator is cleared but the student has at least one At-Risk criteria selected, the field will be automatically re-selected when you save. An error message will be displayed, and you will need to click Save again.

TWEDS Data Element: AT-RISK-INDICATOR-CODE (E0919) (Code table: C088)

PEIMS At Risk criteria

❏ Under PEIMS At Risk criteria, select the student's At-Risk indicators.

1. Not promoted for one or more school years - (display only) The student was not advanced from one grade level to the next for one or more school years. If Last Grade Failed has a value, the field is selected. (Set by the utility.)

2. Did not maintain avg of 70 in 2 or more subject (07-12) - The student is in grade level 07, 08, 09, 10, 11, or 12 and did not maintain an average equivalent to 70 in two or more subjects in the preceding or current school year. (Set by the utility.)

3. Unsatisfactory performance on assessment instrument - The student did not perform on an assessment instrument at a level equal to at least 110 percent of the level of satisfactory performance. (Set by the utility.)

4. Unsatisfactory performance on readiness test (PK-03) - The student is in grade level PK, KG, 01, 02, or 03 and did not perform satisfactorily on a readiness test administered during the current school year. (Not set by the utility.)

5. Pregnant/parent - The student is either pregnant or is a parent. (Set by the utility.)

6. Placed in a DAEP (TEC37.006) - The student was placed in an alternative education program during the prior or current school year. (Set by the utility.)

7. Expelled (TEC37.007) - The student was expelled during the prior or current school year. (Set by the utility.)

8. On parole, probation, deferred prosecution or other conditional release (Not set by the utility.)

9. Previous PEIMS dropout - The student was previously reported through PEIMS to have dropped out of school. (Not set by the utility.)

10. Emergent Bilingual (EB) - (display only) The student is emergent bilingual. The indicator is set by updating the EB Cd on the Bil/ESL tab.

11. Is in the custody or care of the DFPS or has been referred to DFPS - The student is in the custody or care of the Department of Family and Protective Services or has, during the current school year, been referred to the department by a school official, officer of the juvenile court, or law enforcement official. The indicator is set by updating the Foster Care field on the Demo 1 tab. It is reset by Move to Grade Reporting or can be reset manually.

12. Homeless - The student is homeless. (Set by the utility.)

13. Residential Placement - During the prior school year or current school year, the student has resided in the preceding school year or resides in the current school year in a residential placement facility in the district, including a detention facility, substance abuse treatment facility, emergency shelter, psychiatric hospital, halfway house, cottage home operation, specialized child-care home, or general residential operation. (Not set by the utility.)

14. Incarcerated or parent/guardian has been incarcerated during the student's lifetime, per Penal Code Section 1.07 (Not set by the utility)

15. Enrolled in a designated dropout recovery school under TEC §39.0548

Documentation	Select for each indicator if documentation exists in the student's At-Risk folder.

Last Grade Failed

Select the last grade level the student failed. This field is set by the Set Student At Risk Indicators utility.

Last Year Failed

Type the four-digit year when the student was last retained in a grade level. This field is set by the Set Student At Risk Indicators utility.

Non PEIMS District Codes

The labels (i.e., field descriptions) for the following fields are displayed according to the descriptions entered on Maintenance > District Profile > Tables > Local Use Codes. The district defines the codes and how they are used. You may be required to enter data in these fields if indicated on the Local Use Codes tab.

IMPORTANT: Be consistent in using the beginning or ending year of the school year.

User #- Char #	The first two fields allow one-character. The next two fields allow three characters. The last field allows eight characters.

Click Save.

Comments

View or add comments.

Hist Directory

Retrieve a student enrolled in a prior school year.

From all Registration > Maintenance > Student Enrollment tabs, you can click Hist Directory to open the Historical Directory, which is used to search students who were enrolled in a prior school year and select a student for re-enrollment.

Enter data in one or more of the following fields, or leave all fields blank.

Last Name	Type all or part of the student's last name to retrieve students whose last name begins with the letters you have typed.
First Name	Type all or part of the student's first name to retrieve students whose first name begins with the letters you have typed.
Stu ID	Type all or part of the student's ID to retrieve students whose ID begins with the characters you typed.
Texas Unique Stu ID	Type all or part of the student's Texas Unique Student ID to retrieve students whose ID begins with the characters you typed. TWEDS Data Element: TX-UNIQUE-STUDENT-ID (E1523) If the student does not have a Unique ID, click TSDS Unique ID button to connect to the TSDS Unique ID Web Service and obtain an ID. Your LEA must have the appropriate credentials through Texas Education Agency Login (TEAL) before this functionality can be used. Review the Assign a TSDS Unique ID guide for additional information.
SSN	Type all or part of the student's social security number to retrieve students whose SSN begins with the characters you typed.

All except the SSN field are autosuggestion fields. As you begin typing, a drop-down list displays students whose data begins with the numbers or characters you have typed. From the drop-down list you can select the student.

Click Search. The students who meet the criteria entered are displayed. The records are sorted ascending by last name and first name, and then descending by year.

If there are multiple pages, page through the list.

Click to go to the first page of the report or list.
Click to go back one page.
Click to go forward one page.
Click to go to the last page.
Click to select the page number you want to view in the report or list.
The list can be re-sorted.

You can re-sort the grid by clicking on an underlined column heading. It will sort in ascending order. Click it again to sort in descending order.

A triangle next to the column heading indicates the column by which the grid is currently sorted and whether it is sorted in ascending or descending order.

The list include enrollment records from the current year and previous years.

• A blue link indicates a student who is not currently enrolled and can be re-enrolled.

• A black link indicates a student who is currently enrolled; these students cannot be re-enrolled.

• You can only click a row for the most recent year the student was enrolled; records for earlier school years are not hyperlinked.

When you locate the student you want to re-enroll, click either the student ID or school year.

• If the student's latest enrollment is in the current school year, a message indicates that the student is currently enrolled. Click OK.

• If the student was last enrolled in a previous school year, a warning message prompts you to confirm that you want to re-enroll the student in the current year. Click Yes, and the Student Enrollment page opens allowing you re-enroll that student.

Click Cancel to return to the previous page without selecting a student.

Bus Info

View or update the student's bus information.

Eligible	Indicate the student's eligibility to ride the school bus.
Seat	Type the school bus seat assigned to the student, up to three characters.

The following fields are user-defined:

Route

Type the code indicating the student's bus route, up to three characters.

Run

Type the one-character run number of the student's bus route. Typically, each bus route consists of several runs.

Pickup Stop

Type the code identifying the bus stop where the student is picked up for school, up to six characters.

Dropoff Stop

Type the code identifying the bus stop where the student is dropped off from school, up to six characters. Leave blank unless you maintain both pickup and dropoff stop information.

Pickup Assgnd

Type a one-character code indicating if the student’s pickup bus stop is assigned.

Dropoff Assgnd

Type the one-character code indicating if the student’s drop-off bus stop is assigned.

Pickup Route

Type the code identifying the student's bus route when he is picked up for school, up to six characters. Leave blank unless the Pickup Route is different from Route and you maintain both pickup and drop-off route fields.

Dropoff Route

Type the code identifying the student's bus route when he is dropped off from school, up to six characters. Leave blank unless the Dropoff Route is different from Route and you maintain both pickup and drop-off route fields.

Special Education

These fields display information from the Special Education application if applicable. The data can be updated on Special Education > Maintenance > Student Sp Ed Data > Current Year > Program Information under Related Services.

Transportation	The field indicates if the student is eligible for special education transportation.
Special Seating	The field is selected if the school provides the student any special chairs or seating equipment.
Wheelchair	The field is selected if the student uses a wheelchair.

The Student Bus Information report (SRG1300) provides a list of the bus transportation information entered for each student.

The button does not appear until you retrieve a student on the Student Enrollment page.

View medical alert.

Documents

View or attach supporting documentation.

Document Attachments

The Document Attachments feature allows you to upload and view documents by application, school year, folder, and document type. This feature is not available in all districts.

If you are logged on as a user assigned to a Document Attachments-enabled role, the Documents button is displayed on various pages in the ASCENDER Student system. If a document is attached, the Documents button displays a note icon.

If you have full access, you can upload and download files. If you have read-only access, you can download existing files, but you cannot upload files.

If you are logged on with a role that does not have security access to Document Attachments, the Documents button is not displayed on any pages.

Document Attachment-enabled pages:

Application	Menu
Attendance	Maintenance > Student > Student Inquiry (read-only access) Maintenance > Student > Student Posting > By Individual
Discipline	Maintenance > Student > Inquiry (read-only access) Maintenance > Student > Maintenance > Maintenance
Grade Reporting	Maintenance > Student > Individual Maint
Health	Maintenance > Student Health
Registration	Maintenance > Student Enrollment
Test Scores	Maintenance > Individual Maintenance

Document types by folder and application:

File Extention	Folder	Document Type
Attendance	Attendance	Notes
Attendance	Attendance	Other
Discipline	Incidents	Other
Grade Reporting	Grade Reporting	IPR
Grade Reporting	Grade Reporting	Report Card
Grade Reporting	Grade Reporting	Transcript
Health	Student Health	Acanthosis
Health	Student Health	Food and Allergy
Health	Student Health	Hearing
Health	Student Health	Immunization
Health	Student Health	Other
Health	Student Health	Physical Exam
Health	Student Health	Spinal
Health	Student Health	TB
Health	Student Health	Vision
Registration	Demographic	Birth Certificate
Registration	Demographic	Chemical Abuse Participation
Registration	Demographic	Directory Form
Registration	Demographic	Employment Survey
Registration	Demographic	Entry/Withdrawal
Registration	Demographic	McKinney-Vento
Registration	Demographic	Other
Registration	Demographic	Proof of Residence
Registration	Demographic	SSN Card
Registration	Bilingual/ESL	Other
Registration	Local Programs	Other
Registration	PRS	Other
Registration	Special Education	Other
Test Scores	Test Scores	College Assessments
Test Scores	Test Scores	Other
Test Scores	Test Scores	State Assessments

List of permissible file types:

Maximum file size: 10MB

File Extention	Folder
.doc	application/msword
.docx	application/vnd.openxmlformats-officedocument.wordprocessingml.document
.gif	image/gif
.jpeg	image/jpeg
.jpg	image/jpeg
.pdf	application/pdf
.png	image/png
.pps	application/vnd.ms-powerpoint
.ppt	application/vnd.ms-powerpoint
.pptx	application/vnd.openxmlformats-officedocument.presentationalml.presentation
.tif	image/tiff
.tiff	image/tiff
.txt	text/plain
.xls	application/vnd.ms-excel
.xlsx	application/vnd.openxmlformats-officedocument.spreadsheetml.sheet

Upload or view documents:

❏ Under Document List:

Application	The application you are currently logged on to is displayed (e.g., Test Scores).
Folder	In some applications, you must select the folder for which you want to view or attach a document: • Different types of documents must be uploaded to specific folders. • Changing the folder will change the document type options in the Select Type field. Some applications only have one folder, so no selection is necessary.
Select School Year	Select the school year for which you want to view documents. Student documents are stored by year.

Existing documents are displayed according to specified criteria.

❏ Under Document Upload:

Select File to Upload	Click Choose File. Locate and select the document on your computer or network. The file name is displayed next to Choose File. Note: Files cannot be larger than 10MB or empty.
School Year	Select the school year for which you want to view documents. Student documents are stored by year.
Select Type	Select the type of document you are uploading. The list varies according to your selection in the Folder field.
Description	Type an optional description of the document. Note: The description cannot be longer than 255 characters.

Upload File	Click to upload the file for the student. The document is listed in the Document List section. The date-time stamp and user ID display the date and time the document was uploaded, and the user ID of the user who uploaded the document.

Any changes made in the Document Options window are saved when you close the window.

Type	Click the link in the Type column to download the file to your PC to view it.
Choose File	Click again to add another document, and repeat the steps for uploading a document.
	Click to delete the document from the student’s record. You are prompted to confirm that you want to delete the document.

NOTES Deleted documents are not actually deleted from the Document Attachments server. You can retrieve deleted files using the Document Attachments File Recovery utility in District Administration.

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