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PK Enrollment

Registration > Maintenance > Student Enrollment > PK Enroll

This tab allows you to view and update information for students who participate in a prekindergarten program.

The PK Enroll tab is not available until you retrieve a student on the Student Enrollment page. For a new student, you must enter and save all required data on Demo1 before proceeding to this tab.

Update data:

The student’s existing PK entry/withdrawal/reentry records are displayed. If the most recent row contains an exit date and withdrawal reason code, you can add a record.

❏ Under PK Program:

❏ Click +Add to add a record.

The fields below the grid are enabled.

Campus

The campus ID to which you logged on is displayed.

TWEDS Data Element: CAMPUS-ID (E0266)

Entry Date

To enroll a student in the program, type the date the student entered the program. Use the MMDDYYYY format. Or, click to select the date from a calendar.

If there are existing entry/withdrawal records for the student, the entry date for the new record must be after the last exit date.

The student can have only one active record (i.e., a record without an exit date).

The entry/exit dates for different records cannot overlap.

Exit Date

To withdraw a student from the program, type the date the student exited from the program. Use the MMDDYYYY format. Or, click to select the date from a calendar.

The exit date should be the school day following the last day the student was in the program.

Reason

If you are withdrawing the student from the program, click to select the withdrawal reason.

If the student is exiting the program, select EP (exit program).

1. Click to do a status change.

• A row is added to the grid that displays the default entry date, which is the same as the withdrawal date. This ensures that you do not lose any membership days by typing the incorrect entry date for the status change.

• The fields display the data from the previous row by default.

2. Modify any information that changed for the entry date.

3. Click Save to save the status change.

If you entered a status change in error (e.g., the wrong student or wrong withdrawal or entry date), click to remove the status change for the student. When you save, the exit date and exit reason are cleared, and the new row is removed from the grid.

1. Click in the the second row. This creates a new row (now 3 rows).

2. Click in the second row. This removes the third row.

3. Click in the first row. This will remove the second row leaving one remaining.

4. Make the change and click Save.

Changes to the following fields usually occur when there is a status change (withdrawal reason code 33). The new information is entered upon reentry.

PK Program Code

If the student's PK program has changed, select the code indicating the length of the prekindergarten instructional day for the student.

TWEDS Data Element: PK-PROGRAM-TYPE-CODE (E1078) (Code table: C185)

PK Elig Prev Year

Select if the student is eligible for enrollment in a PK class because:

• A four-year-old student was eligible for enrollment at the age of three in the previous school year, but are not eligible through other criteria, or

• A five-year-old student was eligible for enrollment at the age of four in the previous school year, and the parent requested they be retained in prekindergarten.

TWEDS Data Element: PK-ELIGIBLE-PREVIOUS-YEAR-INDICATOR-CODE (E1649) (Code table: C088)

❏ Under PK Funding Source:

❏ Click +Add to add a record.

The fields below the grid are enabled.

Fund Order	Enter the code indicating the order of the student's PK Funding Source. OrderofPKFundingSource (E3040) indicates the order of the student's PK Funding Source. Fund Order 1 = Primary Fund Order 2 = Secondary
Fund Source	If the student's primary funding source has changed, select the new primary source of funding for the student. TWEDS Data Element: PRIMARY-PK-FUNDING-SOURCE-CODE (E1079) (Code table: C186)
Begin Date	Type the begin date using the MMDDYYYY format. Or, click to select the date from a calendar.
End Date	Type the end date using the MMDDYYYY format. Or, click to select the date from a calendar.

❏ Click Save.

Other functions and features:

	Edit a record. The data is displayed in fields below the grid allowing you to make changes. Update the fields as needed, click OK, and then click Save. The changes are displayed in the grid.
	Delete a row. 1. Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved. You can select multiple rows to be deleted at the same time. 2. Click Save. You are prompted to confirm that you want to delete the row. Click Yes to continue. Otherwise, click No. You can save edits and delete records in the same step (i.e., the changes are all committed when the record is saved).
Comments	View or add comments. Click to view or add comments about the student. The Comments window opens. If comments exist for the student, an exclamation mark is displayed on the button and it is outlined in red.
TEA Unique ID	Request an Unique ID from the state. Click on the TEA Unique ID button to request an Unique ID from the state for students and staff.
Hist Directory	Retrieve a student enrolled in a prior school year.
	View medical alert. The button is displayed if a medical warning exists for the student and Consent to Display Alert is selected on Health > Maintenance > Student Health > Emergency. Click to view the student's medical alert information.
Documents	View or attach supporting documentation.

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PK Enrollment

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