Before you proceed, run and review all Scheduling pre-load reports.

Student course requests can be entered in one of the following ways:

• Manually enter requests via Scheduling.

  
  

  Courses can be manually entered for students individually, or you can mass assign a course to a group of students.
  
  Examples of a course request being entered manually for the student are:
  

  • One course at a time (example: English 1 - Course number 1234, Algebra 1 - Course number 3456)
  • Add a Normal or Match Course Request Proxy (refer to Preliminary Requirements – Delete and Create Current Year Courses-Sections > Step 5 regarding understanding proxies for guidance).
  • Add a Control Proxy to the individual student. This will assign the student the actual course-sections, giving the student a schedule (refer to Preliminary Requirements – Delete and Create Current Year Courses-Sections > Step 5 regarding understanding proxies for guidance).

  
  
  Individually:
  
  Scheduling > Maintenance > Student Schedules > Course Requests
  
  
  
  

  1. Retrieve the student.
  2. Click +Add to add a course.
     
     

     IMPORTANT: Be sure to enter proxy numbers (not course numbers) when proxies are used.

  3. Enter required data.
  4. Click Save.

  
  
  

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  By Group:
  
  Scheduling > Maintenance > Group Course Change
  
  

  This page allows you to make course changes for a particular group of students at one time.
  
  Examples of course request being entered by group are:

  • One course at a time (example: English 1 - Course number 1234, Algebra 1 - Course number 3456)
  • Add a Normal or Match Course Request Proxy (refer to Preliminary Requirements – Delete and Create Current Year Courses-Sections > Step 5 regarding understanding proxies for guidance).
  • Add a Control Proxy to the individual student. This will assign the student the actual course-sections, giving the student a schedule (refer to Preliminary Requirements – Delete and Create Current Year Courses-Sections > Step 5 regarding understanding proxies for guidance).
  • NOTE: If you are using Group Course Change to assign course numbers using the Team or Next Year Control Nbr options, students would have to have the Team or Next Year Control Nbr already assigned.

  
  
  
  

  ❏ Under Method:

  Move Students from one Course to another Course	This option moves students from the From course to the To course if they also meet the criteria specified under Students. From Click to select the course in which the students are currently enrolled. To Click to select the new course.
  Add Course for Students enrolled in a Specific Course	This option adds the Add course for students enrolled in the If course if they also meet the criteria specified under Students. If Click to select the course in which the students are currently enrolled. Add Click to select the course to be added.
  Drop Students from a Specific Course	This option drops the Drop course for students who are enrolled in that class and meet the criteria specified under Students. Drop Click to select the course to be dropped.
  Add Students to a Specific Course	This option adds the Add course or proxy for students who meet the criteria specified under Students. Add Click to select the course to be added.

  
  ❏ Under Students:

  Gender	Select a gender if the change is only for one gender.
  Next Year Grade Level	Select a grade level if the change is only for students in that grade level next year.
  Team	Select a team if the change is only for students with a particular team code.
  Next Year Control Nbr	Select a control number if the change is only for students with that control number next year.

  
  ❏ Click Start.
  
  

  A message is displayed indicating the group course change that will occur and the number of students affected.

  • Click Details to view the group course change report. The report opens in a separate window. Review, save, and/or print the report.

    
    Review the report using the following buttons:
    
    Click to go to the first page of the report.
    Click to go back one page.
    Click to go forward one page.
    Click to go to the last page of the report.
    
    The report can be viewed and saved in various file formats.
    
    Click to save and print the report in PDF format.
    Click to save and print the report in CSV format. (This option is not available for all reports.) When a report is exported to the CSV format, the report headers may not be included.
    Click to close the report window. Some reports may have a Close Report, Exit, or Cancel button instead.
    

  • Click Commit to continue with the change. The student schedules are changed according to the selections.

  
  
  

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• Use student graduation plans. See ASCENDER Graduation Plan - Create & Assign Graduation Plans, Course Requests, & PGPs.
  
  
• Before allowing students to enter requests through ASCENDER StudentPortal, see StudentPortal: Set Up and Use StudentPortal, section III. Request Courses.
  
  
• Upload a third-party course requests file using Scheduling > Utilities > Import > Course Request Upload Third Party. File format is available in online Help.
  
  

Modify course requests as needed.

Export and back up student course requests as a precaution.

Run pre-load reports.