The Graduation Plan application allows you to create graduation plans and add courses to the plans. Once created, the plans can be assigned to students, and course requests can be created. You can also create Personal Graduation Plans.
Graduation Plan > Maintenance > District > Tables > Graduation Plans
This tab allows you to maintain a district-level code table for graduation plans. Each plan must be associated with a PEIMS graduation type code.
Existing graduation plans are displayed.
A blank row is displayed at the end of the list.
If no graduation plans exist, a blank row is displayed.
Code | Type a unique code for the graduation plan, 2-10 characters. Do not use special characters. |
---|---|
Description | Type a description of the graduation plan, 3-50 characters. |
PEIMS Grad Type | Click in the field, and then click to select the PEIMS grad type code associated with the graduation plan. |
PEIMS Description | The description for the selected PEIMS Grad Type code is displayed. |
❏ Press TAB to add a new row to the grid.
❏ Click Save.
Or, press ENTER to save and add a new row to the grid.
NOTE: You can only update the description; you cannot update a code. To change a code, you must delete and re-enter the code and description.
Delete a graduation plan.
1. Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved. You can select multiple rows to be deleted at the same time. You can save edits and delete records in the same step (i.e., the changes are all committed when the record is saved).
|
|
A graduation plan cannot be deleted if it is assigned to at least one student. If a graduation plan has been assigned to a student in the past, it is possible that a course record is associated with the student which will also prevent you from deleting the graduation plan. |
Graduation Plan > Maintenance > District > Graduation Requirements
This page allows you to establish the graduation requirements for each graduation plan by grade level and subject. The graduation plan must already be established on Maintenance > District > Tables > Graduation Plans. A tab is displayed for each subject.
The program determines which subject areas to place courses under based on the following fields. If the information is not found in the first table, the program goes to the next:
Local service IDs that end in XXX will be accepted in the student's graduation plan. For local service IDs that end in characters other than XXX, the first five digits must match the service ID in the district course table.
Graduation Plans | Select a graduation plan. The list is established on Maintenance > District > Tables > Graduation Plans. |
---|
❏ Click Retrieve.
PEIMS | The PEIMS graduation type code and description associated with the selected plan is displayed. |
---|---|
Total Plan Credits | The number of credits required for the selected plan is displayed, which is the sum of the Total Subject Credits Required field for all subjects. The number will change as data in the Total Subject Credits Required field changes, but you cannot manually change the number. |
A tab is displayed for each subject.
❏ Click the tab for the subject you want to update.
(search) |
Search the current year Scheduling master schedule for the course(s) you want to add as course requirements for the selected graduation plan and subject. The selected courses will determine what a student will be able to request in ASCENDER StudentPortal. Courses that begin with the characters or numbers you typed are listed in the left grid. |
||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Total Subject Credits Required | The total number of credits required for each subject for the specified plan is displayed. Update as needed. |
||||||||||||
Scheduling District Courses (left grid) |
The search retrieves only graded high-school-level courses from the Scheduling master schedule (i.e., courses for which Credit Level is H on Scheduling > Maintenance > Master Schedule > District > Courses, and Graded Crs is selected on Grade Reporting > Maintenance > Master Schedule > District Schedule).
The local course number, course title, service ID, and credits are displayed for each course.
Select the course(s) you want to add as course requirements for the selected graduation plan:
A course can be added in multiple subjects, but you cannot add the same course for multiple grade levels in the same subject. |
||||||||||||
Grad Plan Courses (right grid) |
Any existing course requirements for the selected graduation plan are displayed.
You can re-sort the grid by clicking on an underlined column heading. It will sort in ascending order. Click it again to sort in descending order.
NOTE: The Grad Plan Course Change utility also deletes the course from the district and any associated student graduation plans. |
❏ Click Save.
Three options:
Graduation Plan > Utilities > Grad Plan Assignment > By Individual
This utility assigns or changes the graduation plan for individual students, and updates the student's Graduation Type field on Registration > Maintenance > Student Enrollment > Demo3. When a student's plan is changed, the credit summary and credit detail calculations are compared against the district-level graduation plan requirements for the new graduation plan.
Grad Plan | Select the graduation plan you want to assign to one or more students. The description of the plan and the PEIMS graduation type description are displayed. |
---|
❏ Click +Add to add a student.
A blank row is added to the grid.
Student |
Begin typing the student's name or ID (including leading zeros). As you begin typing the number, a drop-down list displays students whose name or ID begins with the characters you have typed. The student's grade level is displayed in parentheses, and WD is displayed if the student is withdrawn or a no show. From the drop-down list, select the student. |
---|
The student’s name and grade level are displayed.
❏ Click Execute.
You are prompted to confirm that you wish to continue. Click OK.
The Grad Plan Assignment Summary report opens, which provides a list of graduation plan changes and default assignments that occurred as a result of assigning a graduation plan to the student(s) for the first time.
Report data:
Previous Grad Plan | The code for the previous graduation plan is displayed if it exists. Otherwise, “none” is displayed. |
---|---|
New Grad Plan | The code for the new graduation plan is displayed. |
If any courses were added, they are listed, including the course number, course title, credits, and service ID. Otherwise, assignment exceptions will indicate why courses were not added.
If a course is already set to at least one applicable subject area in the new graduation plan, the course's subject area will not be changed.
View, print, or save the report.
Review the report using the following buttons:
Click to go to the first page of the report.
Click to go back one page.
Click to go forward one page.
Click to go to the last page of the report.
The report can be viewed and saved in various file formats.
Click to save and print the report in PDF format.
Click to save and print the report in CSV format. (This option is not available for all reports.) When a report is exported to the CSV format, the report headers may not be included.
Click to close the report window. Some reports may have a Close Report, Exit, or Cancel button instead.
Graduation Plan > Utilities > Grad Plan Assignment > By Group
This utility assigns or changes the graduation plan for a group of students by grade level, and updates each student's Graduation Type field on Registration > Maintenance > Student Enrollment > Demo3. From the group, you can select to assign the plan to all or some students. When a student's plan is changed, the credit summary and credit detail calculations are compared against the district-level graduation plan requirements for the new graduation plan.
Grad Plan |
Select the graduation plan you want to assign to one or more students. The description of the plan and the PEIMS graduation type description are displayed. |
---|---|
Grade Level | Select the current year grade level of the students to whom you are assigning the graduation plan. |
Grad Plan |
Select the graduation plan currently assigned to the students. |
❏ Click Retrieve.
The student’s name and grade level are displayed.
Current Grad Plan | If a graduation plan is currently assigned to the student, the code for the plan is displayed. |
---|---|
Status | The field indicates if the student is active or withdrawn. |
❏ Select the students to whom you want to assign the new graduation plan.
Or, select Select All to select all students (across all pages, if multiple pages of students exist).
❏ Click Execute.
❏ You are prompted to confirm that you wish to continue. Click OK.
The Grad Plan Assignment Summary report opens, which provides a list of graduation plan changes and default assignments that occurred as a result of assigning a graduation plan to the student(s) for the first time.
Report data:
Previous Grad Plan | The code for the previous graduation plan is displayed if it exists. Otherwise, “none” is displayed. |
---|---|
New Grad Plan | The code for the new graduation plan is displayed. |
If any courses were added, they are listed, including the course number, course title, credits, and service ID. Otherwise, assignment exceptions will indicate why courses were not added.
If a course is already set to at least one applicable subject area in the new graduation plan, the course's subject area will not be changed.
View, print, or save the report.
Review the report using the following buttons:
Click to go to the first page of the report.
Click to go back one page.
Click to go forward one page.
Click to go to the last page of the report.
The report can be viewed and saved in various file formats.
Click to save and print the report in PDF format.
Click to save and print the report in CSV format. (This option is not available for all reports.) When a report is exported to the CSV format, the report headers may not be included.
Click to close the report window. Some reports may have a Close Report, Exit, or Cancel button instead.
Graduation Plan > Maintenance > Student > Individual Maintenance
❏ To retrieve a student's records, select the student in one of the following ways:
Student |
Begin typing the student ID (with leading zeros) or last name. As you begin typing, a drop-down list displays students whose ID or last name begins with the numbers or characters you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student. |
---|---|
Texas Unique Stu ID |
Type all or part of the student's Texas Unique Student ID to retrieve students whose ID begins with the characters you typed. Review the Assign a TSDS Unique ID guide for additional information. |
Directory | Click to select a student from the Directory. |
(photo) |
If a photo exists for the student, the student photo is displayed. Photos are not displayed in all applications. They are displayed in Attendance (Inquiry), Discipline, Grade Reporting, Graduation Plan, Health, Registration, and Scheduling. They are not displayed in Special Ed or Test Scores. |
The student's name, current grade level, 9th grade entry date, and cohort year are displayed.
❏ Click Add Plan to assign a graduation plan for the student.
❏ Or, click Change Plan. If the student already has a plan assigned, the Change Plan button is displayed instead of the Add Plan button.
A window opens allowing you to add or change the student's plan.
❏ Under Grad Plan, select the plan to assign to the student.
❏ Click Execute to assign the graduation plan to the student.
❏ You are prompted to confirm that you want to make the change.
❏ Click OK.
The Grad Plan Assignment Summary report opens in a new window, which provides a list of graduation plan changes and default assignments that occurred as a result of assigning a graduation plan to the student(s) for the first time.
• The Previous Grad Plan field displays the code for the previous graduation plan, if it exists. Otherwise, the field displays “none.”
• The New Grad Plan field displays the code for the new graduation plan.
• If any courses were added, they are listed, including the course number, course title, credits, and service ID. Otherwise, assignment exceptions will indicate why courses were not added.
• When you change a student's graduation plan, the course subject areas (i.e., grad plan use codes) are automatically reassigned in the student's graduation plan. Any courses the student has already taken, is currently taking, or is scheduled to take next year will have the grad plan use code adjusted if necessary so courses appear under the correct subject area on the graduation plan. (NOTE: If a course is already set to at least one applicable subject area in the new graduation plan, the course's subject area will not be changed.)
View, print, or save the report.
Review the report using the following buttons:
Click to go to the first page of the report.
Click to go back one page.
Click to go forward one page.
Click to go to the last page of the report.
The report can be viewed and saved in various file formats.
Click to save and print the report in PDF format.
Click to save and print the report in CSV format. (This option is not available for all reports.) When a report is exported to the CSV format, the report headers may not be included.
Click to close the report window. Some reports may have a Close Report, Exit, or Cancel button instead.
NOTE:
• Graduation plan courses in progress, requested/scheduled, or completed are not assigned.
• If a student has at least one scheduling record, graduation plan courses for the scheduling grade level are not assigned.
Graduation Plan > Maintenance > Student > Individual Maintenance > Credit Summary
This tab displays the student's total credits needed, credits earned, courses/credits in progress, requested/scheduled courses/credits, and planned courses/credits, and will show if the student is lacking credits for graduation in one or more subjects.
You can also change a student's graduation plan and move courses from the student’s graduation plan to course requests in Scheduling.
This tab is not enabled until you retrieve a student who has a graduation plan assigned. (Graduation plans can be assigned using Utilities > Grad Plan Assignment > By Individual (or By Group).)
❏ To retrieve a student's records, select the student in one of the following ways:
Student |
Begin typing the student ID (with leading zeros) or last name. As you begin typing, a drop-down list displays students whose ID or last name begins with the numbers or characters you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student. |
---|---|
Texas Unique Stu ID |
Type all or part of the student's Texas Unique Student ID to retrieve students whose ID begins with the characters you typed. Review the Assign a TSDS Unique ID guide for additional information. |
Directory | Click to select a student from the Directory. |
(photo) |
If a photo exists for the student, the student photo is displayed. Photos are not displayed in all applications. They are displayed in Attendance (Inquiry), Discipline, Grade Reporting, Graduation Plan, Health, Registration, and Scheduling. They are not displayed in Special Ed or Test Scores. |
Graduation Plan | The code and description of the graduation plan currently assigned to the student are displayed. |
---|---|
PEIMS Grad Type | The PEIMS graduation type code and description associated with the student's plan is displayed. |
Subject Area | The subjects covered by the graduation plan assigned to the student are listed. |
---|---|
Credits Needed | The total number of credits required for the subject area is displayed. This is the total for the plan, not the grade level. |
Credits Earned | The number of credits earned by the student in the subject to date is displayed. This covers all grade levels, not just the current grade level. To avoid duplication, a course marked as a transfer on the Crs Assign tab in Grade Reporting will not be considered for credits earned if the same course already appears as a non-transfer course taken on a different campus for the same school year and semester with the same semester grade, final grade, and credit awarded. |
Credits in Progress | The number of credits the student will earn in the subject if he successfully completes the courses in which he is currently enrolled is displayed. The student's current working final average is not taken into consideration. |
Credits Scheduled/Requested | The number of credits the student has scheduled or requested for the upcoming school year is displayed. These courses have not yet been attempted. |
Remaining Plan Credits | The number of credits included in future years of the student’s graduation plan is displayed. This number takes into account any scheduled credits for the upcoming school year. For example, a 10th grade student who has successfully taken English I and English II in 9th and 10th grades respectively, and has scheduled English III for 11th grade, will have one remaining plan credit for English IV. |
Credits Lacking | This field takes into account the credits earned, in progress, and scheduled/requested, and remaining plan credits, and compares them to the credits required for the plan. Any difference is indicated. If all required credits have been accounted for in the subject area, a zero is displayed. Otherwise, the number is displayed and highlighted in red. |
Total | The total is displayed at the bottom of each column. |
Graduation Plan > Maintenance > Student > Individual Maintenance > Credit Detail
This tab displays an expanded view of the data shown on the Credit Summary tab. In addition to the credit summary data, the specific courses, service IDs, school years, and grades are displayed.
You can also change a student's graduation plan and move courses from the student’s graduation plan to course requests in Scheduling.
This tab is not enabled until you retrieve a student who has a graduation plan assigned. (Graduation plans can be assigned using Utilities > Grad Plan Assignment > By Individual (or By Group).)
❏ To retrieve a student's records, select the student in one of the following ways:
Student |
Begin typing the student ID (with leading zeros) or last name. As you begin typing, a drop-down list displays students whose ID or last name begins with the numbers or characters you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student. |
---|---|
Texas Unique Stu ID |
Type all or part of the student's Texas Unique Student ID to retrieve students whose ID begins with the characters you typed. Review the Assign a TSDS Unique ID guide for additional information. |
Directory | Click to select a student from the Directory. |
(photo) |
If a photo exists for the student, the student photo is displayed. Photos are not displayed in all applications. They are displayed in Attendance (Inquiry), Discipline, Grade Reporting, Graduation Plan, Health, Registration, and Scheduling. They are not displayed in Special Ed or Test Scores. |
You can re-sort the grid by clicking on an underlined column heading. It will sort in ascending order. Click it again to sort in descending order.
A triangle next to the column heading indicates the column by which the grid is currently sorted and whether it is sorted in ascending or descending order.
Graduation Plan | The code and description of the graduation plan currently assigned to the student are displayed. |
---|---|
PEIMS Grad Type | The PEIMS graduation type code and description associated with the student's plan is displayed. |
CPR Date Completed | The date on which the student completed courses satisfying the FHSP requirement for cardiopulmonary resuscitation (CPR) instruction is displayed. This date is maintained on the PGP tab. |
---|---|
Speech Date Completed | The date on which the student completed courses satisfying the FHSP requirement for speech instruction is displayed. This date is maintained on the PGP tab. |
Peace Officer Interact Date Completed | The date on which the student completed course work satisfying the requirement for instruction on how to interact with law enforcement, as mandated by Senate Bill 30, is displayed. This date is maintained on the PGP tab. |
Subject Area | The subject areas covered by the graduation plan assigned to the student are listed. Below each subject, the specific courses taken by the student are listed. The same course may be listed twice if the student took it twice (i.e., failed or did not receive credit the first time). |
---|---|
Service ID | The service ID for the course is displayed. |
School Year | The school year in which the student took the course is displayed. |
Credits Needed | The total number of credits required for the subject is displayed on the subject Total row. |
Credits Earned | The number of credits earned in the course is displayed. The total credits earned for the subject is displayed on the subject Total row. If a course was completed but no credit was awarded, a red 0.0 is displayed. To avoid duplication, a course marked as a transfer on the Crs Assign tab in Grade Reporting will not be considered for credits earned if the same course already appears as a non-transfer course taken on a different campus for the same school year and semester with the same semester grade, final grade, and credit awarded. |
Semester # Grade | The student's semester grade for each course is displayed. |
Final Grade | If a final grade has been posted for the course, the final grade is displayed. |
Credits in Progress | The number of credits the student will earn upon completing the course is displayed. The total credits in progress for the subject are displayed on the subject Total row. |
Credits Scheduled/Requested | The number of credits the student has scheduled or requested for the upcoming school year is displayed. These courses have not yet been attempted. The total credits scheduled and requested for the subject is displayed on the subject Total row. |
Remaining Plan Credits | The number of credits included in future years of the student’s graduation plan is displayed. This number takes into account any scheduled credits for the upcoming school year. For example, a 10th grade student who has successfully taken English I and English II in 9th and 10th grades respectively, and has scheduled English III for 11th grade, will have one remaining plan credit for English IV. |
Credits Lacking | This number takes into account the credits earned, in progress, and scheduled/requested, and remaining plan credits, and compares them to the credits required for the plan. Any difference is indicated. If all required credits have been accounted for in the subject, a zero is displayed. Otherwise, the number is displayed and highlighted in red. |
Print Credit Detail | Generate a report of the data displayed on the page, including any unsaved data.
|
---|
Graduation Plan > Maintenance > Student > Individual Maintenance
❏ To retrieve a student's records, select the student in one of the following ways:
Student |
Begin typing the student ID (with leading zeros) or last name. As you begin typing, a drop-down list displays students whose ID or last name begins with the numbers or characters you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student. |
---|---|
Texas Unique Stu ID |
Type all or part of the student's Texas Unique Student ID to retrieve students whose ID begins with the characters you typed. Review the Assign a TSDS Unique ID guide for additional information. |
Directory | Click to select a student from the Directory. |
(photo) |
If a photo exists for the student, the student photo is displayed. Photos are not displayed in all applications. They are displayed in Attendance (Inquiry), Discipline, Grade Reporting, Graduation Plan, Health, Registration, and Scheduling. They are not displayed in Special Ed or Test Scores. |
Print Credit Detail | Generate a report of the data displayed on the page, including any unsaved data.
|
---|
Three options:
Graduation Plan > Maintenance > Student > Individual Maintenance > Grade Level Course Detail
This tab allows you to view and update the courses in a student's graduation plan by subject and grade level. Initially, the student's plan consists of the default courses established in the district-level graduation plan assigned to the student. The courses can be adjusted as needed for the individual student.
You can also change a student's graduation plan and move courses from the student’s graduation plan to course requests in Scheduling.
This tab is not enabled until you retrieve a student who has a graduation plan assigned. (Graduation plans can be assigned using Utilities > Grad Plan Assignment > By Individual (or By Group).)
❏ To retrieve a student's records, select the student in one of the following ways:
Student |
Begin typing the student ID (with leading zeros) or last name. As you begin typing, a drop-down list displays students whose ID or last name begins with the numbers or characters you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student. |
---|---|
Texas Unique Stu ID |
Type all or part of the student's Texas Unique Student ID to retrieve students whose ID begins with the characters you typed. Review the Assign a TSDS Unique ID guide for additional information. |
Directory | Click to select a student from the Directory. |
(photo) |
If a photo exists for the student, the student photo is displayed. Photos are not displayed in all applications. They are displayed in Attendance (Inquiry), Discipline, Grade Reporting, Graduation Plan, Health, Registration, and Scheduling. They are not displayed in Special Ed or Test Scores. |
Graduation Plan | The code and description of the graduation plan currently assigned to the student are displayed. |
---|---|
PEIMS Grad Type | The PEIMS graduation type code and description associated with the student's plan is displayed. |
Subject Area | The selected subject is displayed. Click Change to select another subject. |
Required Plan Courses (left grid) |
The available courses for the subject at the campus are listed. These courses were added to the district-level graduation plan (i.e., Maintenance > District > Graduation Requirements) that is assigned to the student.
You can re-sort the grid by clicking on an underlined column heading. It will sort in ascending order. Click it again to sort in descending order.
If the course was taken as a Prior Yr Transfer course and there is a local course number (i.e., Loc Crs on Grade Reporting > Maintenance > Student > Individual Maint > Prior Yr Transfer), and both the local course number and the service ID match a graduation plan course required for the subject area, the local course is not listed.
|
❏ Click (or the appropriate button for the grade level) to add the selected courses to the student's graduation plan for the appropriate grade level.
The selected courses are displayed in the right grid and appear dimmed in the left grid.
graduation plan courses (right grid) |
The courses assigned to the student are listed by grade level, including any default courses that were assigned automatically. NOTE: Data is only displayed for future grade levels not in progress, requested, or scheduled. For example, only an 8th grade student would see the 9th, 10th, 11th, and 12th grade course requirements.
|
---|
❏ Click Save.
Cumulative Coursework and Credits table (bottom grid) |
Credit details for the subject are displayed indicating completed coursework and projected credits. This is the student's historical data which may help you make decisions for the upcoming years. This is the same information that is displayed on the Credit Detail tab. |
---|
Graduation Plan > Utilities > Grad Plan Course Change
This utility allows changes or deletes a course in the district-level graduation plan. The change affects the student graduation plans for all students assigned to the graduation plan.
The new course must be offered at the next year scheduling campus for students already assigned the graduation plan, or it will not be assigned to the student.
Grad Plan | Select the graduation plan to be changed at the district level and in the plans of all students assigned to the graduation plan. The PEIMS graduation type description is also displayed. |
||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|
Subject Area | Select the subject area in which the change is occurring. |
||||||||||
Number |
Select the course number to be changed. The field is populated with the courses from the selected subject as defined in the district-level graduation plan on Maintenance > District > Graduation Requirements. |
||||||||||
Change or Delete |
|
❏ Click Execute.
You are prompted to confirm that you want to make the change.
❏ Click OK.
A summary report is displayed, and any exceptions are indicated.
View, print, or save the report.
Review the report using the following buttons:
Click to go to the first page of the report.
Click to go back one page.
Click to go forward one page.
Click to go to the last page of the report.
The report can be viewed and saved in various file formats.
Click to save and print the report in PDF format.
Click to save and print the report in CSV format. (This option is not available for all reports.) When a report is exported to the CSV format, the report headers may not be included.
Click to close the report window. Some reports may have a Close Report, Exit, or Cancel button instead.
Graduation Plan > Maintenance > Student > Individual Maintenance
❏ To retrieve a student's records, select the student in one of the following ways:
Student |
Begin typing the student ID (with leading zeros) or last name. As you begin typing, a drop-down list displays students whose ID or last name begins with the numbers or characters you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student. |
---|---|
Texas Unique Stu ID |
Type all or part of the student's Texas Unique Student ID to retrieve students whose ID begins with the characters you typed. Review the Assign a TSDS Unique ID guide for additional information. |
Directory | Click to select a student from the Directory. |
(photo) |
If a photo exists for the student, the student photo is displayed. Photos are not displayed in all applications. They are displayed in Attendance (Inquiry), Discipline, Grade Reporting, Graduation Plan, Health, Registration, and Scheduling. They are not displayed in Special Ed or Test Scores. |
The student's name, current grade level, 9th grade entry date, and cohort year are displayed.
❏ If the student already has a plan assigned, the Change Plan button is displayed instead of the Add Plan button. Click Change Plan.
A window opens allowing you to change the student's plan.
NOTE: Using the Change Plan button only changes the name of the plan assigned to the student. It is still necessary to remove the individual courses. In most cases, it is recommended that you delete and add the plan instead.
The Grad Plan Assignment Summary report opens in a new window, which provides a list of graduation plan changes and default assignments that occurred as a result of assigning a graduation plan to the student(s) for the first time.
• The Previous Grad Plan field displays the code for the previous graduation plan, if it exists. Otherwise, the field displays “none.”
• The New Grad Plan field displays the code for the new graduation plan.
• If any courses were added, they are listed, including the course number, course title, credits, and service ID. Otherwise, assignment exceptions will indicate why courses were not added.
• When you change a student's graduation plan, the course subject areas (i.e., grad plan use codes) are automatically reassigned in the student's graduation plan. Any courses the student has already taken, is currently taking, or is scheduled to take next year will have the grad plan use code adjusted if necessary so courses appear under the correct subject area on the graduation plan. (NOTE: If a course is already set to at least one applicable subject area in the new graduation plan, the course's subject area will not be changed.)
View, print, or save the report.
Review the report using the following buttons:
Click to go to the first page of the report.
Click to go back one page.
Click to go forward one page.
Click to go to the last page of the report.
The report can be viewed and saved in various file formats.
Click to save and print the report in PDF format.
Click to save and print the report in CSV format. (This option is not available for all reports.) When a report is exported to the CSV format, the report headers may not be included.
Click to close the report window. Some reports may have a Close Report, Exit, or Cancel button instead.
NOTE:
• Graduation plan courses in progress, requested/scheduled, or completed are not assigned.
• If a student has at least one scheduling record, graduation plan courses for the scheduling grade level are not assigned.
Graduation Plan > Utilities > Delete Graduation Plans
This utility deletes the graduation plan for one or more students.
❏ Use one or more of the following fields to select the student(s) for whom you want to delete the graduation plan:
Student |
Begin typing the student's name or ID (including leading zeros). As you begin typing the number, a drop-down list displays students whose name or ID begins with the characters you have typed. The student's grade level is displayed in parentheses, and WD is displayed if the student is withdrawn or a no show. From the drop-down list, select the student. A No Show student can be selected; however the student is not included in the Student autosuggest so you must know the name or student ID. |
---|---|
Grad Plan |
Select the graduation plan currently assigned to the students. |
Grade Level |
Select the current grade level of the students. |
Campus |
Select the campus at which the students are currently enrolled. |
❏ Click Retrieve.
The students that meet the criteria are listed on the right.
Delete Grad Plan |
Select individual students for whom you want to delete the current graduation plan. |
---|
❏ Click Delete.
A message is displayed indicating that the graduation plan was deleted for the selected students.
If enabled at the district, students can view and update their graduation plan from the ASCENDER StudentPortal Student Portal application.
❏ From the ASCENDER StudentPortal landing page, click Student Graduation Plan.
❏ Log on to the Graduation Plan page.
❏ See online Help for assistance.
NOTE: In addition to using student graduation plans, there are two options for creating course requests:
Two options:
Graduation Plan > Utilities > Mass Move to Request
This utility moves the courses from student graduation plans to course requests in Scheduling by grade level. Courses are only moved for students with a graduation plan. This is the same function performed on Maintenance > Student > Individual Maintenance; however, the courses are moved for all students in the selected grade level. The student's Registration record status code is updated during the process. Withdrawn students are not included.
Courses are not moved when the following conditions exist:
NOTE: If a course in the student’s graduation plan is invalid because a new course number length has been committed on Scheduling > Maintenance > Master Schedule > District > District Control, the graduation plan course number will be converted to the new course number, and the new course number will be moved to course requests in Scheduling.
Grade Level | Select the current year grade level of the students for whom you want to move courses to Scheduling course requests. Courses are moved to Scheduling for the student’s next year grade level. |
---|
❏ Click Execute.
You are prompted to confirm that you want to make the change. Click OK.
A summary report is displayed listing courses that were not moved, and any exceptions are indicated.
View, print, or save the report.
Review the report using the following buttons:
Click to go to the first page of the report.
Click to go back one page.
Click to go forward one page.
Click to go to the last page of the report.
The report can be viewed and saved in various file formats.
Click to save and print the report in PDF format.
Click to save and print the report in CSV format. (This option is not available for all reports.) When a report is exported to the CSV format, the report headers may not be included.
Click to close the report window. Some reports may have a Close Report, Exit, or Cancel button instead.
Graduation Plan > Maintenance > Student > Individual Maintenance
This page moves the courses from a student's graduation plan to course requests in Scheduling. The student's Registration record status code is updated during the process.
Courses are not moved when the following conditions exist:
NOTE: If a course in the student’s graduation plan is invalid because a new course number length has been committed on Scheduling > Maintenance > Master Schedule > District > District Control, the graduation plan course number will be converted to the new course number, and the new course number will be moved to course requests in Scheduling.
❏ To retrieve a student's records, select the student in one of the following ways:
Student |
Begin typing the student ID (with leading zeros) or last name. As you begin typing, a drop-down list displays students whose ID or last name begins with the numbers or characters you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student. |
---|---|
Texas Unique Stu ID |
Type all or part of the student's Texas Unique Student ID to retrieve students whose ID begins with the characters you typed. Review the Assign a TSDS Unique ID guide for additional information. |
Directory | Click to select a student from the Directory. |
(photo) |
If a photo exists for the student, the student photo is displayed. Photos are not displayed in all applications. They are displayed in Attendance (Inquiry), Discipline, Grade Reporting, Graduation Plan, Health, Registration, and Scheduling. They are not displayed in Special Ed or Test Scores. |
❏ Click Move to Request to move the student's graduation plan next year courses to Scheduling course requests for the upcoming school year.
You are prompted to confirm that you want to move requests to Scheduling.
❏ Click OK.
IMPORTANT: Once graduation plan courses are moved to course requests, all maintenance on the next year courses must occur in Scheduling. You will no longer see the graduation plan courses for the next year grade level. The data will be displayed with the credit summary information.
Graduation Plan > Maintenance > District > Tables > Accelerated Learning
This tab allows you to maintain a district-level code table for accelerated learning criteria. These criteria populate the Accelerated Learning Plan fields on the PGP tab. Accelerated learning is required for any student who has failed a standardized test.
Existing accelerated learning codes are displayed in order by code.
❏ Click +Add to add one blank row. A blank row is added to the grid.
Or, click +Add 10 to add ten blank rows to the grid.
Code | Type a unique two-digit code. |
---|---|
Description | Type a description for the code, up to 35 characters. |
❏ Click Save.
❏ To update a description, type over the existing description and save.
NOTE: You can only update the description; you cannot update a code. To change a code, you must delete and re-enter the code and description.
Delete a row.
1. Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved. You can select multiple rows to be deleted at the same time. You can save edits and delete records in the same step (i.e., the changes are all committed when the record is saved).
|
Graduation Plan > Maintenance > District > Tables > Credentials or Certification
This tab allows you to maintain a district-level code table for credentials and certification criteria (e.g., welding or cosmetology). Each certification must be associated with a PEIMS certification code. These criteria populate the Industry Credentials or Certification fields on the PGP tab.
Existing credential and certification codes are displayed in order by code.
❏ Click +Add to add one blank row. A blank row is added to the grid.
Or, click +Add 10 to add ten blank rows to the grid.
Code | Type a unique two-digit code. |
---|---|
Description | Type a description for the code, up to 35 characters. |
Origin |
Indicate if the credential or certification is recognized as international (I) or national (N), or leave blank if neither. |
PEIMS Code |
Click to select the PEIMS certification code (C214) associated with the district code. |
PEIMS Description | The description for the selected PEIMS Code is displayed. |
IBC Exam Fee | Enter the exam fee amount. This fee identifies the amount of money that was paid by the local education agency for a student’s industry certification exam. NOTE: This field will be pre-populated if completed on the Credentials or Certification tab on Graduation Plan > Maintenance > District > Tables. TWEDS Data Element: IBC-EXAM-FEE-AMOUNT (E1654) |
IBC Vendor | Use the drop-down menu to select the vendor. This field identifies the organization or company that offered the service.
NOTE: This field will be pre-populated if completed on the Credentials or Certification tab on Graduation Plan > Maintenance > District > Tables. TWEDS Data Element: IBC-VENDOR-CODE (E1655) |
IBC Vendor Description | This field identifies the IBC Vendor and is automatically populated when the vendor code is selected from the IBC Vendor drop-down menu. |
❏ Click Save.
❏ To update a description, type over the existing description and save.
NOTE: You can only update the description; you cannot update a code. To change a code, you must delete and re-enter the code and description.
Delete a row.
1. Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved. You can select multiple rows to be deleted at the same time. You can save edits and delete records in the same step (i.e., the changes are all committed when the record is saved).
|
Graduation Plan > Maintenance > District > Tables > Monitor Plans
This tab allows you to maintain a district-level code table of criteria for monitoring graduation plans (e.g., interim progress reports, benchmark scores, or student attendance). These criteria populate the Monitor Plan fields on the PGP tab.
Existing codes are displayed in order by code.
❏ Click Add or Add 10 to add one or 10 blank rows to the grid.
Code | Type a unique, two-digit code for the criteria. |
---|---|
Description | Type a description of the code, up to 35 characters. |
❏ Click Save.
❏ To update a description, type over the existing description and save.
NOTE: You can only update the description; you cannot update a code. To change a code, you must delete and re-enter the code and description.
Delete a row.
1. Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved. You can select multiple rows to be deleted at the same time. You can save edits and delete records in the same step (i.e., the changes are all committed when the record is saved).
|
Graduation Plan > Maintenance > District > Tables > Parent/Guardian Expectations
This tab allows you to maintain a district-level code table for parent/guardian expectations (e.g., four year college, military, or vocational school). These expectations populate the Parent's Educational Expectation fields on the PGP tab.
Existing codes are displayed in order by code.
❏ Click +Add to add one blank row. A blank row is added to the grid.
Or, click +Add 10 to add ten blank rows to the grid.
Code | Type a unique, two-digit code for the expectation. |
---|---|
Description | Type a description of the code, up to 35 characters. |
❏ Click Save.
❏ To update a description, type over the existing description and save.
NOTE:
• You can only update the description; you cannot update a code. To change a code, you must delete and re-enter the code and description.
• You cannot delete a code that is assigned to a student.
Delete a row.
1. Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved. You can select multiple rows to be deleted at the same time. You can save edits and delete records in the same step (i.e., the changes are all committed when the record is saved).
|
Graduation Plan > Maintenance > Student > Individual Maintenance > PGP
This page allows you to view and maintain a student's personal graduation plan (PGP).
These fields are only entered on this tab for students who have a graduation plan. For all other students, these fields are entered on Registration > Maintenance > Student > Demo3.
This tab is not enabled until you retrieve a student who has a graduation plan assigned. (Graduation plans can be assigned using Utilities > Grad Plan Assignment > By Individual (or By Group).)
❏ To retrieve a student's records, select the student in one of the following ways:
Student |
Begin typing the student ID (with leading zeros) or last name. As you begin typing, a drop-down list displays students whose ID or last name begins with the numbers or characters you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student. |
---|---|
Texas Unique Stu ID |
Type all or part of the student's Texas Unique Student ID to retrieve students whose ID begins with the characters you typed. Review the Assign a TSDS Unique ID guide for additional information. |
Directory | Click to select a student from the Directory. |
(photo) |
If a photo exists for the student, the student photo is displayed. Photos are not displayed in all applications. They are displayed in Attendance (Inquiry), Discipline, Grade Reporting, Graduation Plan, Health, Registration, and Scheduling. They are not displayed in Special Ed or Test Scores. |
Graduation Plan | The code and description of the graduation plan currently assigned to the student are displayed. |
---|---|
PEIMS Grad Type | The PEIMS graduation type code and description associated with the student's plan is displayed. |
CPR Date Completed | Type the date on which the student met the Foundation High School Program (FHSP) requirement for cardiopulmonary resuscitation (CPR) instruction. You cannot enter a future date. |
||
---|---|---|---|
Speech Date Completed | Type the date on which the student met the Foundation High School Program (FHSP) requirement for speech instruction. You cannot enter a future date. |
||
Peace Officer Interact Date Completed | Type the date on which the student met the requirement for instruction on how to interact with law enforcement, as mandated by Senate Bill 30. You cannot enter a future date. |
||
Foundation |
The credits necessary for the foundation high school program (FHSP) are displayed.
|
||
Endorsement | The credits necessary to earn an endorsement are displayed. |
||
Distinguished |
The credits necessary to complete the distinguished level of achievement under the FHSP are displayed. Indicate if the student is pursuing, not participating, or has completed the program. A student must first complete the Foundation coursework before you can select 2-Completed for Distinguished coursework. |
||
STAAR EOC Assmnts | The student's EOC Level for each assessment and scale scores for English 3 and Algebra 2 (from Test Scores), as well as the student's Cum GPA and Cum Rank (from Grade Reporting), are displayed. Individual Graduation Committee (IGC) Students:
For IGC students, I is displayed for Level I in the for any EOC assessment where the student who did not pass with II, III, Approaches, Meets, or Masters, regardless of year assessment was taken.
NOTES: |
❏ Under College Readiness:
These fields facilitate monitoring student progress toward college readiness.
ACT | The highest composite, math, reading, and English scores are displayed. |
---|---|
SAT | The highest old test version combined, math, and reading scores and highest new test version math and evidence-based reading section scores are displayed. |
TSIA |
The student's highest Texas Success Initiative Assessment (TSIA) scores are displayed for math, reading, writing, TSI WritePlacer, and ABE Writing Diagnostics including blanks. |
TSIA2 | The student's highest Texas Success Initiative Assessment (TSIA) scores are displayed for math diagnostic, math, ELAR, WPI, and ABE Writing Diagnostics including blanks. If only one row exists, those scores are displayed (including blanks). |
College Readiness |
You can select up to four exams where the student has met the minimum score requirements (as listed below) and is therefore exempt from taking the Texas Success Initiative (TSI) exam. You must enter the exam date for each exam selected. You can only select an exam if the student received the minimum score.
Minimum score requirements:
• Reading: a score in the range of 351-390 in the multiple-choice section.
• Placement Score of 340-390 in the multiple-choice section, and a score of 4 on the essay; or • TSIA2 (Texas Success Initiative Assessment): Student has passed the TSIA exam as follows:
TSIA2 Math
NOTE: Both English III and Algebra II exams must meet the minimum score to exempt the student from the TSI exam based solely on STAAR EOC.
|
The following are also displayed but do not affect a student's TSI exemption:
ACT PLAN | The highest composite, math, reading, English, and science scores are displayed. |
---|---|
PSAT Old | The highest combined, math, and reading scores from PSAT assessments taken prior to October 2015 are displayed. |
PSAT New | The highest combined, math, and reading scores from PSAT assessments taken October 2015 or later under the revised PSAT are displayed. This only applies to the PSAT 10 and PSAT/NMSQT exams. Results from PSAT 8/9 exams are not displayed. |
PSAT Section Scores | The highest Math Section and Evidence-Based Reading and Writing Section Scores from PSAT assessments taken October 2015 or later are displayed. |
Diagnostic Information |
Data is displayed according to the following fields: |
||||
---|---|---|---|---|---|
Accelerated Learning Plan | Select up to five accelerated learning plans for the student. These are maintained on Maintenance > District > Tables > Accelerated Learning. |
||||
Monitor Plan | Select up to 10 monitor plans for the student. These are maintained on Maintenance > District > Tables > Monitor Plan. |
||||
Parent's Educational Expectation | Select up to three parent expectations for the student. These are maintained on Maintenance > District > Tables > Parent/Guardian Expectations. |
||||
Financial Aid Application |
Complete this section to record the student's Financial Aid application status and the application date the student completed the application or submitted an exception.
|
||||
Endorsements |
Indicate if the student is pursuing, not participating, or has completed each endorsement. |
||||
PGP Acknowledgement |
❏ Click Save.
Graduation Plan > Maintenance > Student > Individual Maintenance
❏ To retrieve a student's records, select the student in one of the following ways:
Student |
Begin typing the student ID (with leading zeros) or last name. As you begin typing, a drop-down list displays students whose ID or last name begins with the numbers or characters you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student. |
---|---|
Texas Unique Stu ID |
Type all or part of the student's Texas Unique Student ID to retrieve students whose ID begins with the characters you typed. Review the Assign a TSDS Unique ID guide for additional information. |
Directory | Click to select a student from the Directory. |
(photo) |
If a photo exists for the student, the student photo is displayed. Photos are not displayed in all applications. They are displayed in Attendance (Inquiry), Discipline, Grade Reporting, Graduation Plan, Health, Registration, and Scheduling. They are not displayed in Special Ed or Test Scores. |
PGP | Print the student's personal graduation plan.
This is the same report as Reports > SGP1000 - Student Personal Graduation Plan. |
---|
Graduation Plan > Reports > SGP1000 - Student Personal Graduation Plan
This report allows you to generate student personal graduation plans (PGPs) to give to students and their parents to sign and return, at which point you can update the PGP Acknowledgment dates on Maintenance > Student > Individual Maintenance > PGP.
STAAR EOC Assessment | Individual Graduation Committee (IGC) Students:
For IGC students, I is displayed for Level I in the for any EOC assessment where the student who did not pass with II, III, Approaches, Meets, or Masters, regardless of year assessment was taken.
NOTES: |
|
---|---|---|
SE |
SE is Special Explanation (also known as special consideration). If the student takes two sections of the same course in semesters 1 and 2, and if the first course record has a code, the code is displayed. If the first course record is blank but the second course record has a code, that code is displayed. If neither course record has a code, the SE column is blank.
• A - Articulated credit course |
|
TSIA Scores - Math | Test Scores > Maintenance > Individual Maintenance > TSIA | TSI Mathematics Placement - Score |
TSIA Scores - Read | Test Scores > Maintenance > Individual Maintenance > TSIA | TSI Reading Placement - Score |
TSIA Scores - Writ | Test Scores > Maintenance > Individual Maintenance > TSIA | TSI Writing Placement - Score |
TSIA Scores - WPI | Test Scores > Maintenance > Individual Maintenance > TSIA | TSI WritePlacer - Score |
TSIA Scores - ABE | Test Scores > Maintenance > Individual Maintenance > TSIA | ABE Writing Diagnostics - Score |
Outstanding Performance on Assessment | The Outstanding Performance on Assessment section displays data as follows:
• N/A is displayed if the student does not have outstanding performance on any assessment.
• (Old version) The student has a combined math and reading score of 1250 If a student repeated a grade level, the ending of the first school year separated by “to” and the ending of the second school year displays next to the grade level (e.g., 17 to 18 instead of 17/18). |
|
Industry Credentials or Certification | Graduation Plan > Maintenance > Student > Individual Maintenance > PGP (if student has a graduation plan) | Industry Credentials or Certification |
Industry Credentials or Certification | Registration > Maintenance > Student Enrollment > Demo3 (if student does not have a graduation plan) | Industry Certification 1-15 |
Graduation Plan > Maintenance > Student > Individual Maintenance > Performance Acknowledgement
This tab allows you to view and edit a student's performance acknowledgment data, including College Board AP/IB examinations, national and international business or industry certifications (read-only), college readiness assessments (read-only), bilingualism/biliteracy, and dual credit. For information about performance acknowledgments, see the Texas Education Code §28.025(c-5).
You can also change a student's graduation plan and move courses from the student’s graduation plan to course requests in Scheduling.
Data can be updated for the current or prior school year.
❏ To retrieve a student's records, select the student in one of the following ways:
Student |
Begin typing the student ID (with leading zeros) or last name. As you begin typing, a drop-down list displays students whose ID or last name begins with the numbers or characters you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student. |
---|---|
Texas Unique Stu ID |
Type all or part of the student's Texas Unique Student ID to retrieve students whose ID begins with the characters you typed. Review the Assign a TSDS Unique ID guide for additional information. |
Directory | Click to select a student from the Directory. |
(photo) |
If a photo exists for the student, the student photo is displayed. Photos are not displayed in all applications. They are displayed in Attendance (Inquiry), Discipline, Grade Reporting, Graduation Plan, Health, Registration, and Scheduling. They are not displayed in Special Ed or Test Scores. |
Graduation Plan | The code and description of the graduation plan currently assigned to the student are displayed. | ||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
PEIMS Grad Type | The PEIMS graduation type code and description associated with the student's plan is displayed. |
||||||||||||||||
College Board AP/IB Examinations |
Students who have taken the College Board Advanced Placement Examinations may be eligible for advanced placement and appropriate credit.
NOTE: If you manually entered an AP exam with a score of 3 or higher on Test Scores > Maintenance > Individual Maintenance > AP, a corresponding AP exam record is automatically added to this section.
|
||||||||||||||||
Natl/Intl Business or Industry Certification |
This section displays any internationally or nationally recognized credentials or certifications earned by the student. This data is entered on the PGP tab or the Graduation tab. |
||||||||||||||||
Outstanding Performance Assessment |
This section indicates if the student received acknowledgment for his performance on the ACT, ACT PLAN, PSAT, or SAT exam.
• English: 15 or greater
SAT -
2018-2019 and later (applies to any SAT test taken after August 2018):
Prior to and including August 2018:
Prior to March 2016: |
||||||||||||||||
Bilingual/Biliteracy | Indicate if the student has been recognized for bilingualism/biliteracy by receiving qualifying grades in English as well as another language, and met the exit criteria for the ESL program, and also scored at the Advanced High Level on the TELPAS test. |
||||||||||||||||
Dual Credit | Indicate if the student received acknowledgment for his performance in a dual credit course by taking at least 12 hours of college academic courses, or earning an associates degree while in high school.
|
||||||||||||||||
Associate Degree |
Indicate if the student received acknowledgment for earning an associate degree while in high school. • Rule 40100-0158: This only applies to students in grade level 11 or 12. |
❏ Click Save.
The Texas Computer Cooperative (TCC) is committed to making its websites accessible to all users. It is TCC policy to ensure that new and updated content complies with Web Content Accessibility Guidelines (WCAG) 2.0 Level AA. We welcome comments and suggestions to improve the accessibility of our websites. If the format of any material on our website interferes with your ability to access the information, use this form to leave a comment about the accessibility of our website.