Special Ed

Registration > Maintenance > Student Enrollment > SpecEd

This tab allows you to view and update information for students who participate in a special education program.

The SpecEd tab is not available until you retrieve a student on the Student Enrollment page. For a new student, you must enter and save all required data on Demo1 before proceeding to this tab.

NOTE: When you enroll a student in special education, the Child Count Funding Code field on Special Education > Maintenance > Student Sp Ed Data > Current Year > Program Information is automatically set to 3 (i.e., Individuals With Disabilities Education Act (IDEA) Amendments of 2004) .

Update data:

The student’s existing special ed entry/withdrawal/reentry records are displayed. If the most recent row contains an exit date and withdrawal reason code, you can add a record.

❏ Click +Add to add a record.

A blank row is added to the grid.

Campus

The campus ID to which you logged on is displayed.

SchoolId - Element: E0266

Entry Date

To enroll a student in the program, type the date the student entered the program. Use the MMDDYYYY format. Or, click to select the date from a calendar.

If there are existing entry/withdrawal records for the student, the entry date for the new record must be after the last exit date.

The student can have only one active record (i.e., a record without an exit date).

The entry/exit dates for different records cannot overlap.

SpecialEducationStudent - Element: E0794

Exit Date

To withdraw a student from the program, type the date the student exited from the program. Use the MMDDYYYY format. Or, click to select the date from a calendar.

The exit date should be the school day following the last day the student was in the program.

SpecialEducationStudent - Element: E0794

Reason

If you are withdrawing the student from the program, click to select the withdrawal reason.

If the student is exiting the program, select EP (exit program).

1. Click to do a status change.

• A row is added to the grid that displays the default entry date, which is the same as the withdrawal date. This ensures that you do not lose any membership days by typing the incorrect entry date for the status change.

• The fields display the data from the previous row by default.

2. Modify any information that changed for the entry date.

3. Click Save to save the status change.

If you entered a status change in error (e.g., the wrong student or wrong withdrawal or entry date), click to remove the status change for the student. When you save, the exit date and exit reason are cleared, and the new row is removed from the grid.

1. Click in the the second row. This creates a new row (now 3 rows).

2. Click in the second row. This removes the third row.

3. Click in the first row. This will remove the second row leaving one remaining.

4. Make the change and click Save.

Changes to the following fields usually occur when there is a status change (withdrawal reason code 33). The new information is entered upon reentry.

Prim Dis	If the student's primary disability has changed, indicate the type of primary disability as determined by the Admission, Review, and Dismissal (ARD) committee and recorded in the student’s Individual Education Plan (IEP). OrderOfDisability - Element: E3039
Sec Dis	Select the student’s secondary disability. This code is not required unless the student has been identified with a secondary disability code by the ARD committee. The secondary disability cannot be the same as the student's primary or tertiary disability. OrderOfDisability - Element: E3039
Tert Dis	Select the student’s tertiary (i.e., third-level) disability. The tertiary disability cannot be the same as the student's primary or secondary disability. OrderOfDisability - Element: E3039
Multi Dis	Select if the student is multiply disabled. NOTE: • Not all students with more than one disability are multiply disabled. • If both the Secondary and Tertiary Disability are blank, Multi Disability must be blank. MultiplyDisabled - Element: E0882
Medical Fragile	Select if the student has a serious ongoing illness or chronic condition anticipated to last 12 or more months and requires routine use of medical devices or assistive technology. MedicallyFragile - Element: E0999
Instrl Set	If the student's instructional setting has changed, indicate the instructional setting used when providing instruction to the student. InstructionalSetting - Element: E0173 (Code table: C035) Rule: • The field must be 00 if the student is in speech only (i.e., Speech code is 1).
Child Cnt Fund	Select the federal program under which the student is funded. This field is automatically set to 3 (Individuals With Disabilities Education Act (IDEA) Amendments of 2004) when a student is enrolled in special education from the Registration application. ChildCountFunding - Element: E0832 (Code table: C066)
CTE Elig	If the student is enrolled in a Career and Technical Education (CTE) course, and the student's eligibility for CTE contact hours has changed, select or clear CTE Elig on the new row. Special education students who are home-bound, in a hospital class, or in a state school usually are not eligible for CTE hours. If you perform a status change to change the student’s instructional setting to one of these, determine if the student is eligible for CTE hours. Ensure that CTE Elig is set correctly. For more information, see the Student Attendance Accounting Handbook, Section 4 - Special Education.
Speech	If the student's speech therapy has changed, indicate if the student receives speech therapy services. Rule: • If the student is in speech only (i.e., Speech code = 1), Instrl Set must be 00. Students with disabilities who do not need special education services are not eligible to receive special education transportation. SPEDProgramSvc - Code table: C341 When Speech = 0 is reported, then Special Education Student Does Not Receive Speech Therapy is 23. When Speech = 1 is reported, then Special Education Student Receives Speech Therapy Only is 24. When Speech = 2 is reported, then Special Education Student Rec Speech Therapy and Other SPED Instr Setting is 25.
RDSPD	Indicate if the student is enrolled in the Regional Day School Program for the Deaf. SPEDProgramSvc - Code table: C341 When RDSPD = 3 is reported, then Receiving Instructional Services from RDSPD is 22.
RDSPD Dist Of Svc	If you selected code 3 (enrolled in RDSD), type the RDSD fiscal agent number. This is the county-district number of the district that serves as the fiscal agent for the student's RDSD. LEAOfRDSPDService - Element: E1527
Asst Tech	Select if the student receives or is scheduled to receive assistive technology devices/services. SPEDProgramSvc - Code table: C341 When Asst Tech = selected is reported, then Assistive Technology Device or Related Services is 17.
Aud Svc	Indicate if the student is receiving or is scheduled to receive audiological services. SPEDProgramSvc - Code table: C341 When Aud Svc = C, E, F, R is reported, then Audiological Services is 18.
Couns Svc	Indicate if the student is receiving or is scheduled to receive counseling services. SPEDProgramSvc - Code table: C341 When Couns Svc = C, E, F, R is reported, then Counseling Services is 13.
ECI	Select if the student participates in the Early Childhood Intervention (ECI) program. If selected, the student’s grade level must be EE. Leave blank if the student is over two years old or not in the program. SPEDProgramSvc - Code table: C341 When ECI = selected is reported, then Early Childhood Intervention Services is 20.
Interp Svc	Indicate the type of interpretive services the student receives or is scheduled to receive. SPEDProgramSvc - Code table: C341 When Interp Svc = 01 is reported, then Oral Transliteration Services is 2. When Interp Svc = 02 is reported, then CUED Language Transliteration Services is 3. When Interp Svc = 03 is reported, then Sign Language Transliteration Services is 4. When Interp Svc = 04 is reported, then Sign Language Interpreting Services is 5. When Interp Svc = 05 is reported, then Communication Access Realtime Translation (CART) Services is 6. When Interp Svc = 06 is reported, then C-Print Services is 7. When Interp Svc = 07 is reported, then Type Well Services is 8. When Interp Svc = 08 is reported, then Deaf-Blind Interpreting Services is 9.
Medical Diag	Indicate if the student is receiving or is scheduled to receive medical diagnostic services. SPEDProgramSvc - Code table: C341 When Medical Diag = C, E, F, R is reported, then Medical Services is 15.
Occup Thrpy	Indicate if the student receives or is schedule to receive occupational therapy. SPEDProgramSvc - Code table: C341 When Occup Thrpy= C, E, F, R is reported, then Occupational And Physical Therapy is 21.
Orient Trng	Indicate if the student is receiving or is scheduled to receive orientation mobility training. SPEDProgramSvc - Code table: C341 When Orient Trng = C, E, F, R is reported, then Orientation And Mobility is 14.
Phys Thrpy	Indicate if the student is receiving or is scheduled to receive physical therapy. SPEDProgramSvc - Code table: C341 When Occup Thrpy= C, E, F, R is reported, then Occupational And Physical Therapy is 21.
PPCD	Select if the student is enrolled in the Preschool Program for Children with Disabilities (PPCD). If selected, the student's grade level must be EE, PK, or KG, and the PPCD Location field is required. SPEDProgramSvc - Code table: C341 When PPCD = selected is reported, then Preschool Student with Disabilities Services is 19.
PPCD Location	Select the program in which the student receives the majority of his special education services. Leave blank (or 0) if Preschool Program (PPCD) is not selected. PPCDServiceLocation - Element: E1077 (Code table: C184)
Psych Svc	Indicate if the student is receiving or is scheduled to receive psychological services. SPEDProgramSvc - Code table: C341 When Psych Svc = C, E, F, R is reported, then Psychological Services is 10.
Rec Thrpy	Indicate if the student is receiving or is scheduled to receive recreational therapy. SPEDProgramSvc - Code table: C341 When Rec Thrpy = C, E, F, R is reported, then Recreation Including Therapeutic Recreation is 12.
Sch Hlth Svc	Indicate if the student is receiving or is scheduled to receive school health services. SPEDProgramSvc - Code table: C341 When Sch Hlth Svc = C, E, F, R is reported, then School Health And/Or School Nurse Services is 16.
Soc Wrk Svc	Indicate if the student is receiving or is scheduled to receive social work services. SPEDProgramSvc - Code table: C341 When Soc Wrk Svc = C, E, F, R is reported, then Social Work Services is 1.
Transport	Indicate who provides transportation for the student, as determined by the Admission, Review and Dismissal (ARD) committee. SPEDProgramSvc - Code table: C341 When Transport = A,D,P is reported, then Special Education Transportation Services is 26.

❏ Click Save.

Other functions and features:

	Delete a row. 1. Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved. You can select multiple rows to be deleted at the same time. 2. Click Save. You are prompted to confirm that you want to delete the row. Click Yes to continue. Otherwise, click No. You can save edits and delete records in the same step (i.e., the changes are all committed when the record is saved).
Comments	View or add comments. Click to view or add comments about the student. The Comments window opens. If comments exist for the student, an exclamation mark is displayed on the button and it is outlined in red.
TEA Unique ID	Request an Unique ID from the state. Click on the TEA Unique ID button to request an Unique ID from the state for students and staff.
Hist Directory	Retrieve a student enrolled in a prior school year.
Bus Info	View or update the student's bus information. The button does not appear until you retrieve a student on the Student Enrollment page.
	View medical alert. The button is displayed if a medical warning exists for the student and Consent to Display Alert is selected on Health > Maintenance > Student Health > Emergency. Click to view the student's medical alert information.
Documents	View or attach supporting documentation.

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