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District Administration > Utilities > Annual Student Data Rollover
This tab allows the district to set options that apply to all campuses when running Annual Student Data Rollover (ASDR).
For more information on running ASDR, refer to the End-of-Year & Annual Student Data Rollover (ASDR).
When the page opens, a message is displayed indicating that you cannot run ASDR if the Grade Averaging and Class Ranking utility has not been run. This applies mainly to high school campuses, but the utility should also be run for any middle school or elementary campuses if you want those students ranked within their grade level.
❏ Click Yes to continue if you have run the Grade Averaging and Class Ranking utility.
❏ Click No if you have not run the utility. The page will be disabled, and you must run the Grade Averaging and Class Ranking utility in order to proceed.
Clear Bus Data |
Select if the transportation information on Registration > Maintenance > Student Enrollment > Demo2 (Bus Info button) for all students should be cleared in the next year student records for the entire district. Only bus data entered in Registration is cleared. Any fields entered in Special Education, such as special seating and wheelchair information, are not cleared.
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Move Registration Student Comments |
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Clear NSLP Code |
Select if the National School Lunch Program (NSLP) code (i.e., NSLP field on Registration > Maintenance > Student Enrollment > Demo1) should be cleared for all students in the district for the next school year, except those with Economic Disadvantage code 99.
NOTE: National School Lunch Program (NSLP) is an optional program. However, the Economic Disadvantage data is collected for TSDS PEIMS reporting (submissions 1 and 3). Campuses that do not offer NSLP to enrolled students must set the Eco Disadvan code for all students to either 00-Not identified as Economically Disadvantaged or 99-Other Economic Disadvantage, based on the results of a locally developed income survey form. |
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Clear Current Eligibility Code |
Select to reset the Elig Code field to 1 (eligible for full-day attendance) on Registration > Maintenance > Student Enrollment > Demo1 for all students. The field applies to enrolled students only.
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Move Next Year Magnet to Current Year |
Select if the value in the Magnet next year field on Registration > Maintenance > Student Enrollment > Demo2 should be rolled over to the Magnet this year field on Demo2. The Magnet next year field will be cleared (N). |
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Move Current Year At Risk Records to Next Year |
Select to move current year At Risk data to the next school year, except for data that is automatically cleared during ASDR. |
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Increment Student Grade Level |
Select if the student’s current grade level in the next entry/withdrawal record (Registration > Maintenance > Student Enrollment > W/R Enroll) should be increased by one.
If selected:
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Delete TeacherPortal Administrative Users |
Select to delete all TeacherPortal administrative user accounts during ASDR (i.e., all district-level accounts listed on Grade Reporting > Maintenance > TeacherPortal Options > District > Administrative Users, and all campus-level accounts listed on Grade Reporting > Maintenance > TeacherPortal Options > Campus > Administrative Users). |
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Withdraw Cutoff Date |
You can specify a date for determining if a withdrawn student should be created in the next year records. If a date is entered, next year records are not created during ASDR for any student who withdrew before this date. Next year records are only created for any students who withdrew after this date. You may choose to use this field if you have entered a next year schedule for a student who withdrew after a specified date. Because historical information is available, it may not be necessary to use the Withdraw Cutoff Date field for ASDR. If you need to enter a student from a prior year, such as a migrant student, you can find the student in the Historical Directory and automatically reenter him in the current year.
• If the student withdrew before the withdrawal cutoff date, he is dropped for next year even if he has a schedule. Rules for withdraw cutoff date Student Withdrew after Cutoff
* Option cannot be selected when cutoff date is used.
NOTE: If Drop Wd Stu New Sch Yr is selected for a campus, it supersedes the Withdraw Cutoff Date whether or not there is a value. |
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Drop Students for New Sch Yr at Highest Grade |
Indicate if next year records should be created for students whose current grade level equals the highest grade level at the campus. This field affects only students with Record Status Code 1 (enrolled at campus) or 3 (currently enrolled at campus, will attend next year).
01 - Promoted next grade
• If If Increment, Use Year End Status is selected, and the Year End Status field on Registration > Maintenance > Student Enrollment > Demo3 indicates the student will be retained, a row is created for the student for next year. NOTE: Students with year-end-status code 12, 13, or 23, are dropped regardless of grade level. |
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Sort Order For Dropped Student List |
Select the order in which you want records listed on the report of students whose records will be dropped for next year. |
Click Save.
This tab allows the district to select how special program records are set for the next school year when running ASDR.
WRAP>
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Select if you want to copy the student’s registration comments (i.e., Comments window on Registration > Maintenance > Student Enrollment to the next school year. Only comments from the student’s latest campus are copied.