ASCENDER Grade Reporting - Interim Progress Report (IPR) Processes

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This guide covers the complete process for generating Interim Progress Reports (IPRs), which is usually done at the midpoint of each cycle. Information printed on IPRs will reflect the grades posted in TeacherPortal at the time the IPR is generated.

Prerequisites

This guide assumes you are familiar with the basic features of the ASCENDER Student system and have reviewed the ASCENDER Student Overview guide.

1. Update teacher comments for IPRs.

2. Update campus messages for IPRs.

There are different tabs for secondary and elementary IPR messages.

Secondary:

Grade Reporting > Maintenance > Tables > Grade Reporting Tables > Rpt Card Messages

This tab allows you to set up campus-level messages for secondary report cards (SGR1300 and SRG1350) and interim progress reports (SGR1160). The messages are printed at the bottom of the report card or IPR.

For two-semester campuses, 20 message lines and 1 failing message line can be printed on the report card/IPR.
For four-semester campuses, 18 message lines and 1 failing message line can be printed.

Language	Click to select the language in which the messages will be entered.

If messages exist, they are displayed in the selected language.

❏ Click +Add to add a message.

A blank row is added to the grid.

Code

Select the code for the message.

Codes A-T are for standard messages.

To create a failing message, scroll to the bottom of the drop-down list to select Failing Message.

If the option to print failing message is selected, and a student has a 69 or lower in any of his grades in the cycle specified for the report card/IPR being printed, the failing message prints on the report card/IPR. The failing message only prints for students with a failing grade for the cycle being printed.

Message

Type the message that corresponds to the code, up to 80 characters.

❏ To edit a message, type over the existing data.

❏ Click Save.

Delete a row.

Elementary:

Grade Reporting > Maintenance > Tables > Grade Reporting Tables > Rpt Card Msg Elementary

This tab allows you to set up campus-level messages that will print on the Elementary Report Cards (SGR1400) and Interim Progress Report From Grade Book (SGR1160).

SGR1400 displays up to 17 message lines and 1 failing message line.
SGR1160 displays up to 14 message lines. The messages are printed at the bottom of the report card or IPR.

Language	Click to select the language in which the messages will be entered.

If messages exist, they are displayed in the selected language.

❏ Click +Add to add a message.

A blank row is added to the grid.

Msg Nbr

Select the number of the message. This is a sequence number that determines the order in which messages are printed on the report cards/IPRs.

To create a failing message, scroll to the bottom of the drop-down list to select Failing Message. You can create one failing message.

If the option to print failing message is selected, and a student has a 69 or lower in any of his grades in the cycle specified for the report card/IPR being printed, the failing message prints on the report card/IPR. The failing message only prints for students with a failing grade for the cycle being printed.

Message Text

Type the message that corresponds to the number, up to 80 characters.

❏ To edit a message, type over the existing data.

❏ Click Save.

Delete a row.

3. Check for students who are missing grades.

4. Disable grades in TeacherPortal.

5. Compute attendance.

6. Print IPRs.

Grade Reporting > Reports > Grade Reporting Reports > Report Cards > SGR1160 - Interim Progress Report

This report lists courses and working cycle averages from TeacherPortal for all students, only students with posted grades, or students with blank or failing grades. The report is for the current year only. It can be printed on plain paper with page breaks between each student.

The report has been designed to display the address in the window of a #10 standard window envelope.

A failure list is generated for students who have failing grades.

NOTE:

If Display Numeric Grades as Alpha is selected on Maintenance > Tables > Campus Control Options > Ranges & Conversions, numeric grades are displayed as their equivalent alphabetical grade.
- Elementary credit level courses use Maintenance > Table > Elementary > Core Grd Cvsn and Noncore Grd Cvsn to convert grades.
- High school credit level courses use the values under Grade Conversion Information on Maintenance > Tables > Campus Control Options > Ranges & Conversions.
The data in the Comment Codes and Notes columns for each course are entered by the instructor in TeacherPortal on Grades > IPR Comments. If Comment Codes are entered, a legend is included which decodes the specific codes selected for the student.
If a posted grade exists in ASCENDER, it is used to select the students and is displayed in the Curr Avg column.
If a posted grade does not exist in ASCENDER, the working cycle average in TeacherPortal is used to select the students and is displayed in the Curr Avg column.
If neither a posted grade exists in ASCENDER nor a working cycle average in TeacherPortal, and if the course has an auto grade, the auto grade is used to select the students and is displayed in the Curr Avg column.
IPRs are generated in the language (English or Spanish) specified for the parent/guardian in the Language field on Registration > Maintenance > Student Enrollment > Contact.

Parameter	Description
Campus ID	Type the three-digit campus ID, or click to select the campus.
Semester (1, 2, 3, 4)	Type the one-digit semester. Valid semesters are 1 and 2. For a four-semester campus, valid semesters are 1, 2, 3, and 4.
Cycle (1, 2, 3)	Type the one-digit cycle code.
Students (A=All, G=Only w/Grds, F=Failing, B=F&Blnk, I=Incmplt)	A (all) - Select all students, including those with blank courses and grades. G (only with grades) - Select only students with a grade in the Curr Avg column, (including 0 and I (incomplete)). F (failing) - Select students who have at least one failing course grade, including grade 0. If a grade exists in the Curr Avg column, it is used to calculate if the course is failing. Failing grades displayed in a bold font. B (failing and blank) - Select students who have at least one failing or blank grade, including grade 0. If a grade exists in the Curr Avg column, it is used to calculate if the course is failing. The grade is considered blank if the Curr Avg column is blank. Failing grades are displayed in a bold font. I (incomplete) - Select only students with a course grade of I in the Curr Avg column.
Grade Level (Blank for All)	Type the two-character grade level, click to select the grade level, or leave blank to select all grade levels.
Sort Order (A=Alpha,G=Grade Lvl,C=Control Nbr,Period Nbr=Period)	A - Sort alphabetically. G - Sort by grade level. C - Sort by control number. If sorting by control number, the control numbers must already be assigned to all students. They can be assigned using the Assign Control Numbers > Cntrl by Grd Lvl or Cntrl by Period utility. Period Nbr - Sort by period. Sorting by period sorts by the name of the instructor teaching the class in which the student is enrolled for the designated period.
Address (S=Student,P=Parent)	S - Print the student's address from Registration > Maintenance > Student Enrollment > Demo1. If the report is run for the student's address, only one English language IPR/report card is printed. P - Print the address for the guardian contact who has the lowest relationship code (e.g., 1). If the parent address is blank or no guardian contact exists, the student address is used. If you select P, an IPR/report card is printed for each parent/guardian who is selected to receive mailouts on Registration > Maintenance > Student Enrollment > Contact. IPRs/report cards are printed in the language (English or Spanish) specified for the parent/guardian in the Language field on Registration > Maintenance > Student Enrollment > Contact.
Attendance Track (Blank for All)	Type the two-digit attendance track. Leave blank to select all tracks.
Print Report Card Msg (Y, N)	Y - Print the report card messages. The first 14 lines from the report card message table are displayed at the bottom of the report. N - Do not print report card messages. For elementary students, report card messages are printed from Rpt Card Msg Elementary. For secondary students, report card messages will be printed from Rpt Card Msg.
Print Auto Grades (Y, N)	Y - Print the value in the Auto Grd field in the district master schedule if a working cycle average does not exist for the course in TeacherPortal. N - Do not print the auto grade.
Include Self Paced Courses (Y, N)	Y - Include self-paced courses. N - Do not include self-paced courses. A self-paced course is included on the report if a semester average has not been posted for the course. • If the self-paced course has a working cycle average in TeacherPortal, the current average is displayed on the report. • If the self-paced course does not have a working cycle average or semester average, the course is included on the report with a blank current average.
Include Non Graded Courses (Y, N)	Y - Include non-graded courses. N - Include only graded courses.
Print Course Attendance (Y, N)	Y - Print course attendance for the selected semester-cycle. N - Do not print attendance.
Include only ADA Codes in Course Absences (Y, N)	Y - Include only ADA codes. N - Include all absence codes.
Print Signature Line (Y, N)	Y - Print a line for the parent/guardian signature at the bottom of the report. N - Do not print the signature line
Student IDs (Blank for All)	Type the six-digit student ID number, including all leading zeros. Separate multiple IDs with a comma (e.g., 098321,096476). Or, click to select the students. Leave blank to select all students.
Print ADA Attendance Summary (Y, N)	Y - Print the ADA Attendance section on the IPR, which provides the student's attendance counts based on the number of membership days in the grade reporting cycle. N - Do not print the ADA Attendance section.
Tardy Period (Blank for All)	Type the two-digit period to use for calculating tardies. If blank, all periods are considered when calculating tardies.

View Fail List	Click to view a list of students who have one or more failing grades for a cycle. The report displays the total number of courses failed. The Fail List report can be sorted or filtered. Click Return to Main Report to return.

❏ Print an IPR for each student.

It is recommended that you save IPRs for future reference, because you will not be able to re-generate an IPR with the same results once new grades are entered in TeacherPortal.

❏ View the Fail List Report.

NOTE: Alternatively, instructors can print IPRs from TeacherPortal.

7. Determine UIL eligibility status for students who failed previous cycle.