IMPORTANT:  The absences displayed on the report card are calculated when the Compute Attendance in Course Records report (SGR1800) is run prior to the report cards. The absences are calculated by comparing a student's attendance posting code to the district posting code table to determine the absence type, and whether or not it is an ADA code. Once the computation is complete, one of the following codes is assigned to the student's course record.  

• Absence Type S, R, M, A, D, C, V, H, I, K = Excused
• Absence Type U = Unexcused
• Absence Type E, F = School Abs
• Absence Type T = Tardy

NOTES:

• The typ column is populated if Print HRoll Code is selected on Maintenance > Tables > Campus Control Options > Print Options. The column displays the code for the grade averaging table assigned to the course by the district, which is specified in the GA Table field in the district master schedule.
  
  
• You can include withdrawn courses by selecting Print W/D Crs on Maintenance > Tables > Campus Control Options > Print Options.
  
  
• Withdrawn courses are listed with an asterisk (*) next to the course name, and a legend is printed on each page stating *Withdrawn Course. If a course is two semesters long and combined onto one line when the report is run, an asterisk is only displayed if the course is withdrawn during the second semester.
  
  
• Withdrawn courses with the same entry and withdrawal date are only included for transfer courses (i.e., if Xfr Crs is selected on Maintenance > Student > Individual Maint > Crs Assign) and if Non Campus Based is 08 (i.e., credit by exam) on Maintenance > Master Schedule > Campus Schedule > Section and the course meets all other criteria for the report.
  
  
• Even if Print W/D Crs is not selected on Maintenance > Tables > Campus Control Options > Print Options, courses with a withdrawal date after the last day of the selected semester-cycle are included. Courses with an entry date after the last day of the selected semester-cycle are only included if they are self-paced courses, or if Non Campus Based for that section is 08 on Maintenance > Master Schedule > Campus Schedule > Section.
  
  
• If Use Report Card Narrative is selected on Maintenance > TeacherPortal Options > Campus > Options, instructors can add narratives to report cards from TeacherPortal. If used, a report displaying the Report Card Narrative comments from TeacherPortal will print on a separate page for each student who has at least one comment for the selected semester and cycle. Only comments for selected course-sections are printed. The Report Card Narrative is only visible for current cycles; previous narratives are not displayed for posted cycles.
  
  
• The following only applies to school years 2011-2013: End-of-Course (EOC) subjects are indicated with a plus sign icon + and the following message is displayed on the report card: “+Grades/Credits Reflect End of Course Assessment Results.”
  
  
• Self-paced courses print as follows:
  
  • If a self-paced course has a withdrawal date and no semester grade, it is considered withdrawn and is only included if Print W/D Crs is selected on Maintenance > Tables > Campus Control Options > Print Options.
  • If the self-paced course has a withdrawal date and semester grade, it is considered completed and will print on the report cards.
    
    
• If a student has a control number assigned on Registration > Maintenance > Student Enrollment > Demo1, the teacher's name with the corresponding control number will be displayed/printed on the student's report card in the Counselor/Homeroom Teacher field. If the student does not have a control number assigned, the system will look at the Counselor Information on Registration > Maintenance > Student Enrollment > Demo2. If there is data in this field, the name of that person will be displayed/printed on the student's report card in the Counselor/Homeroom Teacher field. If both fields, Control Number and Counselor Information are blank, the Counselor/Homeroom Teacher field on the report card will be left blank.