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Grade Reporting > Utilities > Historical Grd Avg and Class Ranking
This utility allows districts to recalculate grade averages for previous school years. Only grade averages are updated, unless rank has never been run for that campus, school year, and grade level. You can select all students for a particular school year, or you can perform calculations only for students with altered data. The current school year is not included.
The utility can be run to recalculate grade averages for prior school years. In addition to prior year courses that exist on the Crs Assign tab, the calculations include grades and credits entered for courses on the Prior Yr Transfer tab (including summer school courses entered on that tab) under the following conditions:
NOTE: Historical grade averaging can be calculated for an individual student using Maintenance > Student > Individual Maint > Cumulative Courses.
Field | Description |
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School Year |
Select a prior school year, or select Only Changed Students. If a prior school year is selected:
• Grade averages for all students are recalculated for that school year. This updates the Avg field (either Numeric or Grd Pt) on Grade Reporting > Maintenance > Student > Individual Maint > Grade Avg.
NOTE: Students are selected according to their enrollment status and grade level in that school year. For example, if the school year 2017-2018 is selected and grade level 10 is selected, grade averages will be calculated for students who are in 10th grade for school year 2017-2018 and enrolled on the campus selected during school year 2017-2018.
• Class rank is only updated if rank has never been calculated for the selected campus, school year, and grade level (i.e., if Rank is blank or 0 for all students on Grade Reporting Maintenance > Student > Individual > Grade Avg.
If Only Changed Students is selected, grade averages are only recalculated for students with altered semester or final grades, credits, and/or GPA override grades in any school year in which a change occurred, and only for school years in which a change occurred. Rank is not updated if this option is selected. |
Campus | The campus to which you are logged on is displayed. |
Process |
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Campus Control Information |
Settings from the Grade Averaging Information section on Maintenance > Tables > Campus Control Options > H Roll & Gr Avg for the selected campus and school year are displayed for your reference. These settings will be applied when recalculating averages for all courses taken in the district. Transfer courses taken outside the district are not included in recalculations by this utility. |
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Semester |
Select the semester(s) for which to recalculate data. Typically, you should select all semesters to be sure complete school year data is included in the calculation. NOTE: Whether the semester or final average is computed depends on the setting of the Grading Concept field on Maintenance > Tables > Campus Control Options > Computation.
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Options |
The following are the same fields used when running Grade Reporting > Utilities > Grade Averaging and Class Ranking.
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Grade Levels |
Select one or more individual grade levels to update, or click All Grade Levels to update data for students in all grades.
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Trial | Click to produce a report of calculations in order to preview results. No grade averaging calculations are actually done. Review, save, and/or print the report.
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Live |
Once the trial produces the results you want, click Live to perform the calculations. |
When the utility is completed, a report is displayed on the utility page which lists the updated students, and the Print button is enabled. This report is sorted according to your selection in the Rpt Sort field.
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