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You may find extracted or merged records containing incomplete or inaccurate information. Use the State Reporting fall maintenance pages to update and correct the data saved in the district database (i.e., frozen data). These pages provide many of the rules defined in the TWEDS to help ensure that the data entered will be accepted.
NOTE: Data on these pages is updated every time data is extracted, including data that is manually entered.
NOTE: You cannot maintain data on maintenance pages while running an extract; a warning message is displayed on all fall maintenance pages indicating that the extract is in progress, and the Save button is disabled.
- Correct Budget data.
State Reporting > Maintenance > Fall > Finance Budget
Update data for the BudgetExtension complex type as needed.
Cross reference for Finance Budget tab:
State Reporting Field Element ASCENDER Field(s) Fscl Yr FISCAL-YEAR (E0974) Calculated Budget Total Calculated Finance > Maintenance > Create Chart of Accounts Fund FUND-CODE (E0316) (Code table: C145) Account Code Func FUNCTION-CODE (E0317) (Code table: C146) Account Code Object OBJECT-CODE (E0318) (Code table: C159) Account Code Org ORGANIZATION-CODE (E0319) Account Code Pgm PROGRAM-INTENT-CODE (E0320) (Code table: C147) Account Code Finance > Inquiry > General Ledger Inquiry > General Ledger Inquiry Amount BUDGET-AMOUNT (E0321)
- Correct Staff data.
NOTE:
- Non-employee data imported from the Import Staff File utility can also be maintained in District Admin.
- If you make changes on a ASCENDER State Reporting maintenance page, such as changing a staff ID, you should verify that the change was also made in Personnel (Personnel > Maintenance > Staff Demo > Demographic Information and Personnel > Utilities > Change Staff ID).
State Reporting > Maintenance > Fall > Staff > Demo and Experience
Update data for the StaffExtension and PayrollExtension complex types as needed.
• First, Middle, and Last Name fields now allow up to 50 characters each.
Cross reference for Staff Demo and Experience tab:
State Reporting Field Element ASCENDER Field(s) District Admin > Maintenance > Non-Employee Staff Type STAFF-TYPE-CODE (E1073) (Code table: C181) • 1 - School District Or Charter School Employee
• 3 - Contracted Professional Staff
• 4 - In-District Charter Prtnr Campus TeacherPersonnel > Maintenance > Staff Demo > Demographic Information Name - First FIRST-NAME (E0703) Legal - First Name - Middle MIDDLE-NAME (E0704) Legal - Middle Name - Last LAST-NAME (E0705) Legal - Last Generation GENERATION-CODE (E0706) (Code table: C012) Legal - Generation TX Unique Staff ID TX-UNIQUE-STAFF-ID (E1524) Texas Unique Staff ID Date of Birth DATE-OF-BIRTH (E0006) DOB Sex SEX-CODE (E0004) (Code table: C013) Sex Hispanic HISPANIC-LATINO-CODE (E1064) (Code table: C088) Hispanic/Latino Races - American Indian AMERICAN-INDIAN-ALASKA-NATIVE-CODE (E1059) (Code table: C088) Races - Asian ASIAN-CODE (E1060) (Code table: C088) Races - Black BLACK-AFRICAN-AMERICAN-CODE (E1061) (Code table: C088) Races - Pacific Islander NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE (E1062) (Code table: C088) Races - White WHITE-CODE (E1063) (Code table: C088) Personnel > Maintenance > Staff Job/Pay Data > Employment Info Percent of Day PERCENT-DAY-EMPLOYED (E0760) Percent Day Employed District Years YEARS-EXPERIENCE-IN-DISTRICT (E0161) Years Experience - Professional - In District Total Years TOTAL-YEARS-PROF-EXPERIENCE Years (E0130) Experience - Professional - Total Highest Degree HIGHEST-DEGREE-LEVEL-CODE (E0730) (Code table: C015) Highest Degree Auxiliary Role ID AUXILIARY-ROLE-ID PEIMS (E1594) (Code table: C213) Auxiliary Role ID Personnel > Maintenance > Staff Job/Pay Data > Job Info Days Employed NUMBER-DAYS-EMPLOYED (E0160) Calendar/Local Info - # of Days Empld
State Reporting > Maintenance > Fall > Staff > Payroll
Update data for the PayrollExtension complex type as needed.
Cross reference for Staff Payroll tab:
State Reporting Field Element ASCENDER Field(s) Fscl Yr FISCAL-YEAR (E0974) last digit of current fiscal year for fund (e.g., 0 for 2021-2022) Personnel > Maintenance > Staff Job/Pay Data > Distributions Activity PAYROLL-ACTIVITY-CODE (E0424) (Code table: C018) Activity Code Fund FUND-CODE (E0316) (Code table: C145) Account Code Func FUNCTION-CODE (E0317) (Code table: C146) Account Code Obj OBJECT-CODE (E0318) (Code table: C159) Account Code Org ORGANIZATION-CODE (E0319) Account Code Pgm Int PROGRAM-INTENT-CODE (E0320) (Code table: C147) Account Code Amount PAYROLL-AMOUNT (E0425) Amount
State Reporting > Maintenance > Fall > Staff > Classroom Responsibilities
Update data for the StaffResponsibilitiesExtension complex type as needed for services that occur inside the classroom.
Cross reference for Staff Classroom Responsibilities tab:
State Reporting Field Element ASCENDER Field(s) District E0212 DISTRICT-ID Personnel > Maintenance > Staff Demo > Responsibility Campus CAMPUS-ID (E0266) Campus Role ID ROLE-ID (E0721) (Code table: C021) Role ID Service ID SERVICE-ID (E0724) (Code table: C022) Service ID Class ID CLASS-ID-NUMBER (E1056) Class ID Class Type CLASS-TYPE-CODE (E1055) (Code table: C179) Class Type Monthly Minutes MONTHLY-MINUTES (E1057) Monthly Minutes Pop Served POPULATION-SERVED-CODE (E0747) (Code table: C030) Pop Served Nbr of Students NUMBER-STUDENTS-IN-CLASS (E0170) # of Students ESC SSA ESC-SSA-STAFF-INDICATOR-CODE (E1015) (Code table: C169) ESC/SSA Days Wk 1-4
(PE instructors only)NUMBER-DAYS-TAUGHT-WEEK-1 (E1604)
NUMBER-DAYS-TAUGHT-WEEK-2 (E1605)
NUMBER-DAYS-TAUGHT-WEEK-3 (E1606)
NUMBER-DAYS-TAUGHT-WEEK-4 (E1607)Days Wk 1-4 Min Wk 1-4
(PE instructors only)NUMBER-MINUTES-TAUGHT-WEEK-1 (E1608)
NUMBER-MINUTES-TAUGHT-WEEK-2 (E1609)
NUMBER-MINUTES-TAUGHT-WEEK-3 (E1610)
NUMBER-MINUTES-TAUGHT-WEEK-4 (E1611)Min Wk 1-4
State Reporting > Maintenance > Fall > Staff > Nonclassroom Responsibilities
Update data for the StaffResponsibilitiesExtension complex type as needed for services performed outside the classroom.
Cross reference for Staff Nonclassroom Responsibilities tab:
State Reporting Field Element ASCENDER Field(s) District E0212 DISTRICT-ID Human Resources > Maintenance > Staff Demo > Responsibility Campus CAMPUS-ID (E0266) Campus Role ID ROLE-ID (E0721) (Code table: C021) Role ID Service ID SERVICE-ID (E0724) (Code table: C022) Service ID Pop Served POPULATION-SERVED-CODE (E0747) (Code table: C030) Pop Served ESC SSA ESC-SSA-STAFF-INDICATOR-CODE (E1015) (Code table: C169) ESC/SSA Monthly Minutes MONTHLY-MINUTES (E1057) Monthly Minutes
- Correct Student data.
Any student data that is updated in ASCENDER State Reporting should also be updated in the ASCENDER Student applications.
NOTE: Click Delete to completely delete the student from State Reporting.
State Reporting > Maintenance > Fall > Student > Demo
❏ Update data for the StudentExtension complex type as needed.
• First, Middle, and Last Name fields now allow up to 60 characters each
• Student Census Block field
• New Tech field
• Parent Request Retention field
Cross reference for Student Demo tab:
State Reporting Field Element ASCENDER Field(s) Graduation Plan > Maintenance > Student > Individual Maintenance > Performance Acknowledgement Associate Degree ASSOCIATE-DEGREE-INDICATOR-CODE (E1596) (Code table: C088) Associate Degree Registration > Maintenance > Student Enrollment > Demo1 First Name FIRST-NAME (E0703) Name - First Middle Name MIDDLE-NAME (E0704) Name - Middle Last Name Name LAST-NAME (E0705) Name -Last Generation GENERATION-CODE (E0706) (Code table: C012) Name - Gen TX Unique Stu ID TX-UNIQUE-STUDENT-ID (E1523) Texas Unique Student ID Date of Birth DATE-OF-BIRTH (E0006) DOB Sex SEX-CODE (E0004) (Code table: C013) Sex Grade Level GRADE-LEVEL-CODE (E0017) (Code table: C050) Grade Hispanic HISPANIC-LATINO-CODE (E1064) (Code table: C088) Hispanic/Latino Races - American Indian AMERICAN-INDIAN-ALASKA-NATIVE-CODE (E1059) (Code table: C088) American Indian/Alaskan Native Races - Asian ASIAN-CODE (E1060) (Code table: C088) Asian Races - Black BLACK-AFRICAN-AMERICAN-CODE (E1061) (Code table: C088) Black/African American Races - Pacific Islander NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE (E1062) (Code table: C088) Hawaiian/Pacific Isl Races - White WHITE-CODE (E1063) (Code table: C088) White Attribution Cd STUDENT-ATTRIBUTION-CODE (E1000) (Code table: C161) Attribution Cd Campus of Residence CAMPUS-ID-OF-RESIDENCE (E0903) Camp ID Resid ADA Eligibility ADA-ELIGIBILITY-CODE (E0787) (Code table: C059) Elig Code Economic Disadvantage ECONOMIC-DISADVANTAGE-CODE (E0785) (Code table: C054) Eco Disadvan Military Connected MILITARY-CONNECTED-STUDENT-CODE (E1529) (Code table: C197) Military Connected Foster Care FOSTER-CARE-INDICATOR-CODE (E1528) (Code table: C196) Foster Care Star of Texas Award STAR-OF-TEXAS-INDICATOR-CODE (E1601) (Code table: C088) Star of Texas Award Registration > Maintenance > Student Enrollment > Demo3 Campus of Accountability CAMPUS-ID-OF-ACCOUNTABILITY (E1027) Campus of Account Unaccompanied Youth Status UNACCOMPANIED-YOUTH-STATUS-CODE (E1084) (Code table: C192) Unaccomp Youth Status Cd Migrant MIGRANT-INDICATOR-CODE (E0984) (Code table: C088) Migrant Early Reading EARLY-READING-INDICATOR-CODE (E1522) (Code table: C195) Early Reading Cd Asylee/Refugee UNSCHOOLED-ASYLEE/REFUGEE-CODE (E1076) (Code table: C183) Asylee/Refugee Cd Homeless Status HOMELESS-STATUS-CODE (E1082) (Code table: C189) Homeless Status Cd Registration > Maintenance > Student Enrollment > W/R Enroll Campus of Enrollment CAMPUS-ID-OF-ENROLLMENT (E0782) Entry/Exit Date Registration > Maintenance > Student Enrollment (Directory) Local ID LOCAL-STUDENT-ID (E0923) Campus ID plus student ID (most current campus of enrollment for the school year) Registration > Maintenance > Student Enrollment > Local Programs Crisis Code CRISIS-CODE (E1054) (Code table: C178) Other Spc Pgms T-STEM T-STEM-INDICATOR-CODE (E1559) (Code table: C088) Other Spc Pgms ECHS ECHS-INDICATOR-CODE (E1560) (Code table: C088) Other Spc Pgms P-TECH P-TECH-INDICATOR_CODE (E1612) (Code table: C088) Other Spc Pgms New Tech NEW-TECH-INDICATOR-CODE (E1647) (Code table: C088) Other Spc Pgms Registration > Maintenance > Student Enrollment > PK Enroll PK Elig Prev Year PK-ELIGIBLE-PREVIOUS-YEAR-INDICATOR-CODE (E1649) (Code table: C088) PK Elig Prev Year Special Education > Maintenance > Student Sp Ed Data > Current Year > Program Information IEP Continuer EP-CONTINUER-INDICATOR-CODE (E1564) (Code table: C088) IEP Continuer Calculated As of Status AS-OF-STATUS-CODE (E1002) Generated by the program during the extract State Reporting > Utilities > TEA Census Block > Import Census Block Student Census Block STUDENT-CENSUS-BLOCK-GROUP (E1648) Generated by the program during the import
NOTE: Campus of Enrollment should be blank unless you are reporting students with as-of-status codes C, E, or G.
State Reporting > Maintenance > Fall > Student > Enrollment
❏ Update data for the StudentExtension, StudentProgramExtension, and StudentSchoolAssociation complex types as needed.
• Alt Lang Pgm field
• PK Elig Prev Year field
Cross reference for Student Enrollment tab:
State Reporting Field Element ASCENDER Field(s) Registration > Maintenance > Student Enrollment > Demo1 Grade GRADE-LEVEL-CODE (E0017) (Code table: C050) Grade ADA Eligibility ADA-ELIGIBILITY-CODE (E0787) (Code table: C059) Elig Code Registration > Maintenance > Student Enrollment > Demo3 Immigrant IMMIGRANT-INDICATOR-CODE (E0797) (Code table: C088) Immigrant SSI Promotion/Retention SSI-PROMOTION-RETENTION-CODE (E1030) (Code table: C171) SSI Promotion Registration > Maintenance > Student Enrollment > At Risk At Risk AT-RISK-INDICATOR-CODE (E0919) (Code table: C088) At Risk Registration > Maintenance > Student Enrollment > W/R Enroll Campus CAMPUS-ID-OF-ENROLLMENT (E0782) Entry/Exit Date Registration > Maintenance > Student Enrollment > Special Ed Special Ed SPECIAL-ED-INDICATOR-CODE (E0794) (Code table: C088) Entry/Exit Date Registration > Maintenance > Student Enrollment > G/T Gifted/Talented GIFTED-TALENTED-INDICATOR-CODE (E0034) (Code table: C088) Gift/Talent Registration > Maintenance > Student Enrollment > Bil/ESL EB/English learner (EL) EMERGENT-BILINGUAL-INDICATOR-CODE (E0790) (Code table: C061) EB Cd Bilingual BILINGUAL-PROGRAM-TYPE-CODE (E1042) (Code table: C175) Bilingual ESL ESL-PROGRAM-TYPE-CODE (E1043) (Code table: C176) ESL Parental Permission PARENTAL-PERMISSION-CODE (E0896) (Code table: C093) Par Perm Cd Alt Lang Pgm ALTERNATIVE-LANGUAGE-PROGRAM-CODE (E1642) (Code table: C221) Alt Lang Cd Home Language HOME-LANGUAGE-CODE (E0895) (Code table: C092) Home Language Student Language STUDENT-LANGUAGE-CODE (E1590) (Code table: C092) Student Language Registration > Maintenance > Student Enrollment > Title I Title I TITLE-I-PART-A-INDICATOR-CODE (E0894) (Code table: C122) Title I Code Registration > Maintenance > Student Enrollment > Generic Dyslexia DYSLEXIA-INDICATOR-CODE (E1530) (Code table: C088) Other Spc Pgms Intervention Strategy INTERVENTION-STRATEGY-INDICATOR-CODE (E1602) (Code table: C088) Other Spc Pgms Section 504 SECTION-504-INDICATOR-CODE (E1603) (Code table: C088) Other Spc Pgms Registration > Maintenance > Student Enrollment > PK Enroll PK Program Type PK-PROGRAM-TYPE-CODE (E1078) (Code table: C185) PK Program Code Primary PK Funding Source PRIMARY-PK-FUNDING-SOURCE-CODE (E1079) (Code table: C186) PK Funding Source Secondary PK Funding Source SECONDARY-PK-FUNDING-SOURCE-CODE (E1080) (Code table: C186) PK Secondary Funding Registration > Maintenance > Student Enrollment (Directory) Local ID LOCAL-STUDENT-ID (E0923) Campus ID plus student ID (most current campus of enrollment for the school year)
State Reporting > Maintenance > Fall > Student > Special Ed
❏ Update data for the StudentSpecialEdProgramAssociationExtension complex type as needed.
NOTE: To add a special education record for a student, be sure Special Ed is selected on the Enrollment tab.
Cross reference for Student Special Ed tab:
State Reporting Field Element ASCENDER Field(s) Registration > Maintenance > Student Enrollment > SpecEd Special Education - Effective Date EFFECTIVE-DATE (E1632) Entry Date Multiple Disability MULTIPLY-DISABLED-INDICATOR-CODE (E0882) (Code table: C088) Multi Dis Medically Fragile MEDICALLY-FRAGILE-IND-CODE (E0999) (Code table: C088) Medical Fragile Instructional Setting INSTRUCTIONAL-SETTING-CODE (E0173) (Code table: C035) Instrl Set Child Count Funding Type CHILD-COUNT-FUNDING-TYPE-CODE (E0832) (Code table: C066) Child Cnt Fund PPCD Service Location Code PPCD-SERVICE-LOCATION-CODE PPCD (E1077) (Code table: C184) PPCD Location Dist of RDSPD Service DISTRICT-OF-RDSPD-SERVICE RDSD (E1527) RDSPD Dist Of Svc Disabilities - Effective Date EFFECTIVE-DATE (E1632) Entry Date Primary Disability PRIMARY-DISABILITY-CODE (E0041) (Code table: C053) Prim Dis Secondary Disability SECONDARY-DISABILITY-CODE (E0834) (Code table: C053) Sec Dis Tertiary Disability TERTIARY-DISABILITY-CODE (E0835) (Code table C053) Tert Dis Services - Effective Date EFFECTIVE-DATE (E1632) Entry Date Early Childhood Intervention (ECI) EARLY-CHILDHOOD-INTERV-IND-CODE (E0900) (Code table: C088) ECI Preschool Program (PPCD) PRESCHL-PROG-CHLDRN-WITH-DISAB-IND-CD (E0899) (Code table: C088) PPCD Regional Day School Pgm for the Deaf REG-DAY-SCH-PROG-DEAF-CODE (E0833) (Code table: C067) RDSPD Speech Therapy SPEECH-THERAPY-INDICATOR-CODE (E0857) (Code table C095) Speech Audiological Services AUDIOLOGICAL-SERV-IND-CODE (E0838) (Code table: C088) Aud Svcs Counseling Services COUNSELING-SERVICES-IND-CODE (E0840) (Code table: C088) Couns Svcs Medical Diagnostic Services MEDICAL-DIAGNOSTIC-SERV-IND-CODE (E0841) (Code table: C088) Medical Diag Occupational Therapy OCCUPATIONAL-THERAPY-IND-CODE (E0843) (Code table: C088) Occup Thrpy Orientation/Mobility Training ORIENT-MOBILITY-TRNG-IND-CODE (E0844) (Code table: C088) Orient Trng Physical Therapy PHYSICAL-THERAPY-IND-CODE (E0845) (Code table: C088) Phys Thrpy Psychological Services PSYCHOLOGICAL-SERVICES-IND-CODE (E0846) (Code table: C088) Psych Svcs Recreation Services RECREATION-IND-CODE (E0847) (Code table: C088) Rec Thrpy School Health Services SCHOOL-HEALTH-SERVICES-IND-CODE (E0848) (Code table: C088) Sch Hlth Svcs Social Work Services SOCIAL-WORK-SERVICES-IND-CODE (E0849) (Code table: C088) Soc Wrk Svcs Transportation TRANSPORTATION-INDICATOR-CODE (E0851) (Code table: C088) Transport Assistive Technology ASSISTIVE-TECH-INDICATOR-CODE (E0997) (Code table: C088) Asst Tech Interpretive Services INTERPRETING-SERVICES-TYPE-CODE (E1040) (Code table: C174) Interp Svcs
State Reporting > Maintenance > Fall > Student > Leaver
❏ Update data for the SchoolLeaverExtension and StudentGraduationProgramExtension complex types as needed.
Cross reference for Student Leaver tab:
State Reporting Field Element ASCENDER Field(s) Registration > Maintenance > Student Enrollment (Directory) Local ID LOCAL-STUDENT-ID (E0923) Campus ID plus student ID (most current campus of enrollment for the school year) Registration > Maintenance > Prior Year Leaver Tracking Campus CAMPUS-ID (E0266) Campus Graduation Type GRADUATION-TYPE-CODE (E0806) (Code table: C062) Graduation Type Graduation Date DATE-OF-GRADUATION (E0791) Graduation Date Leaver Reason LEAVER-REASON-CODE (E1001) (Code table: C162) Withdrawal Code IGC INDIVIDUAL-GRADUATION-COMMITTEE-GRADUATE-CODE (E1562) (Code table: C201) IGC Military Enlistment MILITARY-ENLISTMENT-INDICATOR-CODE (E1589) (Code table: C088) Military Enlistment Distinguished Coursework FHSP-DISTING-LEVEL-ACHIEVE-INDICATOR-CODE (E1542) (Code table: C199) Distinguished Coursework STEM STEM-ENDORSEMENT-INDICATOR-CODE (E1544) (Code table: C199) STEM Public Services PUBLIC-SERVICES-ENDORSEMENT-INDICATOR-CODE (E1546) (Code table: C199) Public Services Business and Industry BUSINESS-AND-INDUSTRY-ENDORSEMENT-INDICATOR-CODE (E1545) (Code table: C199) Business and Industry Multi Disciplinary Studies MULTI-DISCIPLINARY-STUDIES-ENDORSEMENT-INDICATOR-CODE (E1548) (Code table: C199) Multi Disciplinary Studies Arts and Humanities ARTS-AND-HUMANITIES-ENDORSEMENT-INDICATOR-CODE (E1547) (Code table: C199) Arts and Humanities Texas First Early HS Completion TEXAS-FIRST-EARLY-HS-COMPLETION-PROGRAM (E1736) (Code table: C233) NEW 2023-2024 Texas First Early HS Completion
State Reporting > Maintenance > Fall > Student > Industry Cert
❏ Update data for the SchoolLeaverExtension complex type as needed.
Cross reference for Student Industry Cert tab:
Graduation Plan > Maintenance > Student > Individual Maintenance > PGP (if student has a graduation plan) Certification POST-SECONDARY-CERTIFICATION-LICENSURE-CODE (E1640) (Code table: C214) Industry Credentials or Certification Registration > Maintenance > Student Enrollment > Demo3 (if student does not have a graduation plan) Certification POST-SECONDARY-CERTIFICATION-LICENSURE-CODE (E1640) (Code table: C214) Industry Certification 1-15
academy/fall_correct_frozen.txt · Last modified: 2021/02/23 13:40 by apape
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