Work In Progress - scheduled to go out with the 13.0300 Release.

Review: <color #ed1c24>In Progress</color>
Revised: <color #ed1c24>10/13/26</color>

Guides referenced in this document:
ASCENDER DataConnect (ADC): Level 1 Errors Guide
Quick Guide: ASCENDER DataConnect (ADC) - Create New Run

❏ Verify that all roles and users are correct in ASCENDER Security Administration.
❏ Verify that CTE Courses are set up correctly:

• Attendance

  
  Attendance > Maintenance > District > Posting Codes
  
  

  
  
  

  ❏ Verify all district posting codes, paying close attention to those that have ADA Code selected.
  
  

  ---

• Update Special Program Coding

  
  

  Verify Entry/Withdrawal Dates for Enrollment

  • If a student has been placed in a disciplinary setting, and is not receiving special program services during that time, the student may be withdrawn from the program while in the disciplinary setting, either by performing a status change or withdrawing the student from the program for those dates. In this case, for programs such as special education, bilingual/ESL, etc, the student may be withdrawn from the special program during the disciplinary assignment, and then re-enrolled in the program when the student returns. See the TEA Student Attendance Accounting Handbook (SAAH) for additional information, and be sure to review your local procedures/policies.
    
    
  • For CTE, a status change should be performed on the W/R Enroll tab (to update the CTE Elig field) at the beginning and end of the disciplinary assignment. A student can be assigned to a disciplinary setting for up to five consecutive days and continue to receive CTE hours even if CTE services are not provided to the student during placement. After five days, the student can continue to earn credit for the class but cannot claim additional funding; the funding clock must be set back to the first day of the disciplinary assignment.

  
  

  CTE contact hours must not be claimed when a student receiving CTE services is placed in a disciplinary setting (for example, in-school suspension or DAEP) for more than five consecutive days if the same amount and type of CTE services are not provided by a CTE teacher.
  
  

  Use the SDS1800 - Career Tech Students in Discipline Setting report to identify CTE students who were placed in a disciplinary setting.
  
  

  Discipline > Reports > Discipline > SDS1800 - Career Tech Students in Discipline Setting
  
  

  
  
  

  Enter Status Change to remove CTE Elig coding for students placed in a disciplinary setting for more than five consecutive days if the same amount and type of CTE services are not provided by a CTE teacher.
  
  

  Registration > Maintenance > Student Enrollment > W/R Enroll
  
  

  
  
  

  ❏ Enter Exit Date.
  
  

  ❏ Click Code 33 to do a status change.
  

  • A row is added to the grid that displays the default entry date, which is the same as the withdrawal date. This ensures that you do not lose any membership days by typing the incorrect entry date for the status change.
  • The fields below the grid are enabled. The fields display the data from the previous row by default.
    
    

  ❏ Modify any information that changed for the entry date.
  
  

  ❏ Click Save to save the status change.
  
  

  
  

  ---

  
  Bil/ESL Funding must not be claimed when a bilingual/ESL student is placed in a disciplinary setting (for example, in-school suspension or DAEP) for more than five consecutive days if the same amount and type of bilingual or ESL program services are not provided by a bilingual or ESL program teacher. Students not receiving the same amount and type of bilingual or ESL program services by a bilingual or ESL program teacher for five or more days while in a disciplinary setting must be withdrawn from the program during that time.
  
  

  Use the SDS0300 - Bil/ESL Students in Discipline Settings report to identify bilingual/ESL students who were placed in a disciplinary setting.
  
  

  Discipline > Reports > Discipline > SDS0300 - Bil/ESL Students in Discipline Settings Report
  
  

  
  
  

  Withdraw students not receiving the same amount and type of bilingual or ESL program services by a bilingual or ESL program teacher for five or more days while in a disciplinary setting.
  
  

  Registration > Maintenance > Student Enrollment > BIL/ESL
  
  

  
  
  

  ❏ Enter Exit Date.
  ❏ Click Save.
  
  

  ---

• Review & Correct Attendance/Discipline Discrepancies

  
  

  Use the SDS1700 - Discipline Suspension Attendance Verification report to identify any attendance posting discrepancies on days that a student was suspended.
  
  

  Discipline > Reports > Discipline > SDS1700 - Discipline Suspension Attendance Verification Report
  
  

  
  
  
  

  ---

• Attendance Reports

  
  Attendance > Reports > Attendance Reports > Audit > SAT0500 - Campus Attendance Summary
  
  
  
  

  SAT0500 provides absence information by campus, track, and period. You can use the report to verify attendance for each day, period, and code.

  
  
  

  ---

  
  
  Attendance > Reports > Attendance Reports > Audit > SAT0920 - Campus/District Multi-Track Summary Report
  
  
  
  
  
  

  SAT0920 provides multi-track campus or district summary reports that meet the audit documentation requirements specified in the Student Attendance Accounting Handbook. The report is similar to SAT0900 but allows you to run the report for all tracks at once.

  
  
  

  SAT0920 provides the eligible/ineligible attendance days present and absent and special program contact hours. SAT0920 should be run at the end of every cycle to verify data.

  • Table I can be compared to TSDS reports PDM5-130-001, and PDM5-130-004.
  • Table II can be used to verify CTE contact hours. It can be compared to TSDS reports PDM5-130-002 and PDM5-120-013.
  • Table III can be used to verify special education data. It can be compared to TSDS reports PDM5-130-004 and PDM5-120-013.
    
    

  NOTE: The Oath and Affidavits page must be signed and retained for audit purposes.

  

  
  
  

  If CTE Hours on PDM5-130-002 and PDM5-120-013 reports do not match SAT0920:
  
  

  • Run the SRG0600 - Student Special Program Listing report in Registration.
  • Check the CTE section of this report for Service IDs (CourseCodes) that are showing more days eligible than are in the cycle.
    
    

  This indicates a coding error that requires correction.

  
  
  

  ---

  
  
  Attendance > Reports > Attendance Reports > Membership > SAT1700 - Entry/Withdrawal Summary
  
  
  
  

  SAT1700 lists students who withdrew during a specified semester-cycle or date range, including students who withdrew and reentered. Verify all entry/withdrawal rows are correct.

  
  
  

  ---

  
  
  Attendance > Reports > Attendance Reports > Students > SAT0400 - Daily Attendance Summary
  
  
  
  

  SAT0400 should be run daily and verified for accuracy against instructor records. Confirm that you have this report for all days of membership. Verify that you have withdrawal forms (section #5 on report) with matching dates on file in the student records.

  
  
  

  ---

  
  
  Attendance > Reports > Attendance Reports > Students > SAT1900 - Perfect Attendance Report
  
  
  
  

  Run SAT1900 for the first semester-cycle of the school year through the final semester-cycle. Use this report to verify actual membership. Verify that all students on the report have course schedules and course completion records.

  
  
  

  ---

  
  
  Attendance > Reports > Attendance Reports > Audit > SAT5000 - Flexible Attendance District Summary
  
  
  
  

  SAT5000 is for the entire district and school year. Verify all flexible attendance data entered.

  
  
  

  ---

  
  
  Attendance > Reports > Attendance Reports > Campus Report Group > SAT2100 - Six Weeks FTE Report
  
  
  
  

  SAT2100 displays current year cumulative ADA enrollment and full-time equivalencies (FTEs) for one campus or all campuses in the district for the selected semester-cycle or date range. A summary by is included, with cumulative totals for ADA and FTE number.
  
  

  NOTE: This report can be used to compare to the prior year SAT2100. Question if FTE decreased significantly in any area as this report is used to calculate funding.

  ---

• Attendance > Maintenance

  
  

  Registration > Maintenance > Student Enrollment > Pregnancy Related Services (PRS)
  
  

  Use the following screen to update PRS data as needed.
  
  

  
  
  

  Use the following screen to update the data for the following StudentCharacteristics as needed.

  • Migrant
  • Dyslexia
  • General Education Homebound
  • Dropout Recovery Program
  • Former ESA Student
  • P-TECH
  • P-TECH Yr 5
  • P-TECH Yr 6
  • Student Residing in Residential Facility
  • R-PEP
  • R-PEP Yr 5
  • R-PEP Yr 6
    
    

  Registration > Maintenance > Student Enrollment > Local Programs
  
  

  
  
  

  NOTE: See QuickGuide: R-PEP Hours Calculation Requirements for additional setup requirements.

  ---

• Attendance > Maintenance > Campus > Campus Options

  
  
  
  Reported Elements from Campus Options: reported in the Calendar Entity.
  
  

  ---

• Attendance > Maintenance > Campus > Campus Calendar

  
  
  
  

  ---

• Attendance > Maintenance > Student > Student Inquiry > Cumulative

  
  
  
  

  It is recommended to run the SAT1800 - Attendance Audit Report prior to each Attendance Submission.

  
  
  

  ---

• Attendance > Maintenance > Flexible Attendance > Weekly Register Worksheet

  
  
  
  

  NOTE: If participating in Optional Flexible Year Program, use a separate attendance track to move students. Students should have been moved the first day of the cycle (where the OFYP dates are scheduled) using the Record Status Change.

  
  
  

  
  
  

Use the ASCENDER DataConnect (ADC) tool to complete the following tasks:

• Publish the data to the Individual Operational Data Store (IODS).
• Review any Level 1 errors in ADC. (ADC: Level 1 Errors Guide)
• Correct the applicable source data in ASCENDER.
• Republish the data to the Publish the data to the Individual Operational Data Store (IODS)(Quick Guide: ADC - Create New Run).
• Verify in ADC that the Level 1 errors have been resolved.