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academy:year-at-a-glance-cycle-end-semester
Student Year-at-a-Glance
End of Cycle/Semester
End of Semester
The following tasks must be done at the end of the semester.
IMPORTANT: For additional information, reference the TeacherPortal End-of-Semester and TeacherPortal End-of-Year reminders from the TeacherPortal guide https://help.ascendertx.com/teacherportal/doku.php/academy/eos
❏ Complete all End of Cycle tasks, plus the following:
| Task | Resource |
|---|---|
| Attendance | |
| ❏ Verify that all required attendance audit reports have been generated from ASCENDER and stored for your records, as well as other reports required for the district. Review the TEA Student Attendance Accounting Handbook (SAAH), Section 2.3 for specific rules. | IMPORTANT: The following attendance reports must be generated throughout the year and retained for auditing purposes. They can be saved as a PDF. These reports are not available in Historical. ❏ Attendance Reports > Audit > SAT0600 - Student Detail Report Verify that individual student membership information is correct, and that the totals on the summary page match the totals on the SAT0900 Principal/Superintendent semester report.
Verify eligible attendance days present/absent and special programs contact hours, by campus and by district. Verify that the report is balanced against the SAT0600 - Student Detail Report report.
Verify eligible attendance days present/absent and special programs contact hours, by campus and by district. For the 2020-2021 school year, school districts should also run SAT900C if they participated in remote instruction.
This report is the same as SAT0900, except it provides information for multiple tracks.
Verify that first and fourth six weeks campus membership is balanced against district enrollment totals on SAT1000.
Verify that daily attendance summaries have been balanced daily.
Print current year class attendance by instructor name or control number. Use for attendance verification for all attendance or grade reporting cycles. |
| Grade Reporting | |
| ❏ Set campus control option parameters correctly for the end of the semester. | Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters ❏ Current Semester = 1. ❏ Current Cycle = 2 (for 9-week cycles) or 3 (for 6-week cycles). ❏ Verify Track End Dates. |
| ❏ Verify that the campus control posting options are set correctly for the end of the semester. | Grade Reporting > Maintenance > Tables > Campus Control Options > Posting ❏ Allow Cycle Grade ❏ Allow Semester Grade ❏ Expect Exam Grade ❏ Allow Exempt Exam (if X is a valid semester exam grade for exempt students) ❏ Allow Alpha Exam ❏ Allow Numeric Exam ❏ Auto Citizenship ❏ Citizenship Grade |
| ❏ Indicate if semester exams are included in the semester average. | Grade Reporting > Maintenance > Tables > Campus Control Options > Computation (Include Exam in Semester Average field) |
| ❏ (Elementary campuses) Verify that all fields are set correctly for the end of the semester. | Grade Reporting > Maintenance > Tables > Elementary > Elem Grade |
| ❏ (Secondary campuses) (Optional) Determine whether students meet the 90% attendance rule for awarding or denying credit. | ❏ SGR0450 - Attendance Percentage by Course |
| ❏ (Secondary campuses) Perform grade computation and credit assignment, if the campus awards credit (including middle school courses with credits that apply toward graduation). | QuickGuide: Compute Grades and Assign Credit |
| ❏ (Secondary campuses) Calculate grade averages and class ranking according to district policy. Some campuses may do beginning-of-the-year calculations at the end of semester 1. | ASCENDER Grade Reporting - Run Grade Averaging & Class Ranking and Print AARs |
| ❏ (Secondary campuses) Print transcripts. | ❏ SGR2047 - AAR Multi-Year |
| ❏ Print grade labels for all students. | Secondary campuses: ❏ SGR2081 - Student Grade Labels Elementary campuses: ❏ SGR2091 - Elementary Grade Labels |
| ❏ Print and save recommended reports. | ❏ SGR0450 - Attendance Percentage by Course ❏ SGR1650 - Career and Technology Audit ❏ SGR2048 - Summary of Student Credits by Sch Yr ❏ SGR2060 - Grd Avg and Class Rnk - Info ONLY no Update ❏ SGR2070 - Grd Avg Info - By Student (Info Only) ❏ SGR2600 - Student Grd/Crs Override Proof List |
| ❏ Make midterm schedule changes. | Grade Reporting > Maintenance > Student > Individual Maint > Crs/Sec Change |
academy/year-at-a-glance-cycle-end-semester.txt · Last modified: 2022/05/04 13:55 by apape