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payroll:utilities:payrollsimulation:payinfo
Pay Info - HRS7700
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Payroll > Utilities > Payroll Simulation > Pay Info
The Payroll Simulation tabs are used to create simulated payrolls for individual employees or groups of employees. This feature can show new employees what their checks will be or to show existing employees the changes to their paychecks before the changes become effective.
The Pay Info tab is used to retrieve pay information for a current employee or create pay information for a pending employee in the current year or next year's payroll. The data allows you to create simulated payroll changes for proposed position changes or promotions. This data includes pay status, TRS information, accrual data, and totals for salary, contract amount, and contract balance. Before using this tab, ensure that each employee has a demographic record as created using the Demographic Information tab on the Staff Demographic page.
This tab consists of a free-form area at the top and two grids at the bottom.
Add payroll simulation pay information:
❏ Under Parameters, select the employee whose employment information is being changed for payroll simulation.
| Field | Description |
|---|---|
| Pay Status | Select whether active, inactive, or both groups are to be included in the process. |
| Pay Type | Click  to select the one-digit pay type to be included in the process. The system is set to All. |
| Job Code | Click to select the four-digit job code to be included in the process. The system is set to All. |
| Accrual Code | Click to select the one-character accrual code to be included in the process. The system is set to All. |
| Pay Grade | Type the three-digit pay grade to be included in the process. |
| Prior Yr Emp Date | Type a date in the MMDDYYYY format for the previous school year reemployment date. The system will select all employees who were hired on or before that date. If there is no reemployment date from the previous school year, the system will use the employee's original employment date. |
| Primary Campus | Click to select the three-digit primary campus to be included in the process. The system is set to All. |
| Pay Campus | Click to select the three-digit pay campus to be included in the process. The system is set to All. |
| Contract Begin Date | Click to select the exact contract begin date to be included in the process. |
| Contract End Date | Click to select the exact contract end date to be included in the process. |
| Contract Months | Type the contract months to be included in the process. |
| Payoff Date | Click  to select the payoff date to be included in the process. |
| Payroll Freq | Click to select the one-digit payroll frequency to be included in the process. The system is set to the current logged-on payroll frequency. A specific payroll frequency must be selected; otherwise, no data displays. |
| Salary Concept | Click to select the salary concept to be used in the process. The system is set to All. However, when calculating salaries, a specific salary concept must be selected (e.g., A - Use annual salary table, D - Use hourly/daily rate table, or M - Use mid-point table). If All is selected, the system will not perform salary calculations. |
| Extract ID | Click to select a three-character, locally assigned code (e.g., En1 = English 1, AL2 = Algebra 2, HI4 = History 4) for grouping employees. The code is used to tag employee records for a batch process (e.g., copy or extract). Each employee must have the Extract ID set in the Employment Info tab before they can be selected using this function. |
| Employee Nbr | If you want to update data for only one employee, type the employee number, if known. If the employee number is not known or multiple employees are needed, click  to select employees. |
Notes:
- If more than one employee is selected, the system only populates the Addendum tab with all selected employees. The other Payroll Simulation tabs are not populated.
- Once an employee is selected, the same employee's information is presented on all tabs of the Payroll Simulation utility.
- A specific payroll frequency must be selected before clicking Execute; otherwise, no data displays. The user can select either the current year or next year's frequencies. All other parameters are optional.
❏ Click Execute to retrieve the selected employee. The employment information for the employee is displayed.
| Pay Status | Click to select the code indicating whether
payroll/utilities/payrollsimulation/payinfo.txt · Last modified: 2020/09/01 21:48 by emoreno
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