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Teacher Guide to ASCENDER TeacherPortal

Click here to generate a PDF of this guide.

Teacher Reports

Attendance Reports:

Attendance Verification report

Reports > Attendance Verification

This report displays attendance for all of your students for a selected course-section and date range. You can view data for up to one semester. You can also generate a summary report that displays only totals for the selected date range.

The following codes are used:

A - Excused absence
S - School-related absences
T - Tardy
X - Truant

An asterisk next to the attendance code indicates that the absence or tardy occurred in a course other than the course the student is currently enrolled in (e.g., if he transferred from one course to another during the school year).

NOTES:

Inservice work days are indicated with an I in the column heading.
Saturday may be a valid attendance date, even if the course does not meet on Saturday. This may be used for bad weather makeup days.
If you are printing the report for more than three weeks, you should set the printer orientation setting to landscape or the Page Scaling field to Shrink to Printable Area. If the Shrink to Printable Area setting is not enabled, the landscape orientation will accommodate up to six weeks plus the Total column per page. Additional weeks (up to one semester) can be generated by entering the appropriate dates in the From Date and To Date fields; however, the report will print on multiple sheets of paper with a Total column on each page.

❏ Specify report options:

Semester	The current semester is displayed. You can select a different semester.
Course-Section	Select the course-section and period for which to print the report.

From Date To Date	Enter the beginning and ending dates. Both dates must fall within the selected semester.
Include Withdrawn Students	Withdrawn students are not automatically included. Select the field to include withdrawn students in the report.
Summary Only	Select to display only totals for the selected date range. If not selected, the report lists all absences for the selected date range.

❏ Click Generate.

The report opens in a new window, and you can print the report from that window.
The report selection page remains open on your desktop.

Class Roster report

Reports > Class Roster

This report provides a blank class roster by semester and course, including a list of students enrolled in the course and up to 50 blank columns. You can choose the sort order and whether to include the student’s birth date and contact information. The report can be exported in CSV format.

If you print the report for a course group, the Course Section column is included allowing you to identify the course-section in which the student is enrolled.

❏ Specify report options:

Semester

The current semester is displayed. You can select a different semester.

Course-Section

Select the course-section and period for which to print the report. The drop down lists the two-digit period and course name. The course number and section number are in parentheses.

If course groups have been created on the Course Grouping page, the groups are listed as well as the individual courses.

Columns

Type the number of blank columns to display on the report, up to 50.

Display Options

Birthday	Select to include the student's birth date. The Birthday column will be included in the report.
Student Email	Select to include the student’s email address.
Contact Information	Select to include the student's contact information. The Contact Information columns will be included in the report, and all of the student's contacts are listed. The contact's name, relationship, cell phone, home phone, business phone, other phone, mailing address, and e-mail address are listed.
Guardian Last Viewed IPR/Report Card Date	Select to include the date on which a parent/guardian last viewed the student's interim progress report (IPR) or report card online.

Sorting Options

Indicate the order in which to sort the report data. You can sort by student name (last name), Student ID, course-section (for course groups), birth date (if included), or custom student order.

Custom student order is the order specified for the course-section on Settings > Arrange Student Order.

❏ Click Generate.

The report opens in a new window, and you can print the report from that window.
The report selection page remains open on your desktop.

Seating Chart report

Reports > Seating Charts

This report prints a teacher's seating charts for all periods or one period. For each period, the seating chart is displayed followed by a list of students who are not assigned to seats. The seating chart lists the student name, gender, and ID.

If printed for all periods, each period prints on a separate page.

NOTE: If that field has been changed, and the seating charts have not been re-saved on Settings > Manage Charts since the setting was changed, a warning message is displayed when the report is generated indicating that the reports will not be accurate until the Manage Seating Charts page has been re-saved. You must review the seating chart for each period on the Manage Seating Charts page, make any necessary changes, and then re-save each chart.

❏ Specify report options:

Semester

The current semester is displayed. You can select a different semester.

Period

Select the period-course(s) to print the seating chart for, or select ALL CLASSES to print seating charts for all periods.

If Combine Courses in Attendance is selected on your Settings > Update Profile page, the courses are combined by period.

width

Select the width setting for the report.

Fixed Seat Width	Select to print a report in which all seats are the same width. This setting works for small and average-size classes. For larger classes, some seats may not print on the page.
Auto-Adjusted Seat Width	Select to print a report in which each column is adjusted to the student name. Each column is only wide enough to accommodate the longest name in the column; therefore, some columns are wider than others. This setting is a better option for larger classes.

For either width setting, you can adjust the orientation when you print. Select Landscape to increase the number of students that fit on the page.

Show Pictures

Select to display student photos in the seating chart. Photos are only available if they have been added by the district.

❏ Click Generate.

The report opens in a new window, and you can print the report from that window.
The report selection page remains open on your desktop.

Grades Reports:

Student Grade report and UIL Eligibility

Reports > Student Grades Report (and UIL Eligibility)
Reports > Student Group Reports > Student Grades Report
Settings > Student Group Manager > Group Reports > Student Grades Report

This report lists student working cycle averages for all of their courses. Courses in which the student has failing grades are shaded pink.

If a posted grade exists for the semester and cycle, the posted grade is displayed.
If an override grade exists, the override grade is displayed.

The report is available to users who log on to TeacherPortal with a district- or campus-level administrative ID, teachers who have access to run the student groups report, or teachers who have UIL access. However, the report can also be run for a student group by any user who has existing groups.

❏ Specify report options:

Semester	The current semester is displayed. You can select a different semester.
Cycle	The current cycle is displayed. You can select a different cycle.
Course-Section Student Groups	Select the course for which to produce the report, or select NO SELECTION to run the report for all course-sections. You must specify either a course-section or special program, or both. If you are running the group report, Student Groups is displayed instead of Course-Section. Select the student group for which to run the report.

Special Programs	This field is only displayed if you have been granted access to run group reports. Select the group for which to produce the report. If a program is selected, the report only includes students enrolled in that special program. You can select both a course-section and a special program. If you make selections in both fields, the report includes only students enrolled in the course-section who are also enrolled in the special program. If you select Generic, the generic program field appears allowing you to select a specific generic program. Only generic programs for the campus are listed. If a local program is selected, the report only includes students enrolled in that program.
Show only students with at least one grade below	Select to limit the report to students who have at least one course with a working cycle average below a specific grade (e.g., below 70), and type a grade in the field.
Show only students and courses that are UIL Eligible	Select to display only the UIL eligible courses in order to check for UIL eligibility. If selected, the courses listed are determined by campus and district settings. • If the field contains a value in the campus section record, that value is used. • If the field is blank in the campus section record, the field on the district course record is used. • If both fields are blank, the course is not included on the UIL report.

❏ Click Generate.

The report opens in a new window, and you can print the report from that window.
The report selection page remains open on your desktop.

Assignment Grades report

Reports > Assignment Grades

This report lists assignment grades for all students in a course according to options entered on this page. The overall assignment average and class average are also displayed.

Excluded grades are indicated by Ex in place of the grade.
Dropped grades are indicated by D next to the grade.

NOTE: The Category Legend as it appears on the report matches the Cat ID (category ID) column (in the Assignment Legend) to the corresponding category name and category weight. The Assignment Legend matches the assignment ID heading to the corresponding assignment name, total points, and Cat ID.

❏ Specify report options:

Semester	The current semester is displayed. You can select a different semester.
Cycle	The current cycle is displayed. You can select a different cycle.
Course-Section	Select the course-section for which to print the report. Or, select All to produce the report for all of your course-sections. The drop down lists the two-digit period and course name. The course number and section number are in parentheses.

Viewing Options

View Student Names	Select to display the student names on the report. Otherwise, the names are not printed on the report, and students can only be identified by their student IDs. The student IDs are always displayed on the report.
View Withdrawn Students	Withdrawn students are not automatically displayed. Select the field to display them. The message “W/D” and the withdrawal date or “Dropped” are displayed by the student's name. The withdrawal date may be the student's withdrawal date from school or his withdrawal date from the class.

Sorting Options

Indicate the field to sort the report by.

Custom Student Order	This option is only displayed if Student Order on the Update Profile page is set to add new students to the top of the list or bottom of the list. Select Custom Student Order to sort the report in your custom sort order. If you have not specified a custom sort order for a particular class, the students are sorted by name.

❏ Click Generate.

The report opens in a new window, and you can print the report from that window.
The report selection page remains open on your desktop.

Rubric report (if enabled for campus)

There are two ways to access the rubric printing options:

From the Manage Rubric Charts page, click Print.
From the Reports menu, select Rubrics.

Print the rubric chart:

❏ Click Print to print a report of the displayed rubric chart.

The Rubric Report Selection page opens allowing you to make selections for printing the report.

This report prints a rubric chart which has been set up on Settings > Manage Rubric Charts. You can print only the rubric chart (i.e., blank), or you can print the rubric chart with student grades for a particular assignment.

❏ Specify report options:

Rubric Name

Select the rubric chart you want to print. Only rubric charts that have skills and scores already set up are listed.

Title

(Optional) Type a title for the report, up to 50 characters. If blank, the rubric chart name is used as the title.

Print with grades

Select to print the report with student grades. This field is only displayed if the selected rubric chart has already been used to grade an assignment.

If selected, an additional field is displayed allowing you to select a course-section. Only course-sections that have a rubric chart set up are listed.

course-section

Once you select a course-section, another field is displayed allowing you to select the assignment that was graded with a rubric chart.

assignment

Once you select an assignment, a list of students in the course-section is displayed, along with their grade for the assignment.

This Student	Select for the students you want to print the rubric for. You can select Check all at the top of the column to select all students in the course-section.

❏ Click Generate.

The report opens in a new window, and you can print the report from that window.
The report selection page remains open on your desktop.

End-of-Cycle/Semester Reports:

Blank/Missing Grades report

Reports > Blank/Missing Grades

This report lists blank, missing, and incomplete assignment grades according to options entered on this page.

❏ Specify report options:

Semester	The current semester is displayed. You can select a different semester.
Cycle	The current cycle is displayed. You can select a different cycle.
Course-Section	Select the course-section for which to print the report. The drop down lists the two-digit period and course name. The course number and section number are in parentheses.

Grade Selection Options

Select the items you want to include in the report. For example, to include all student assignment grades for which no grade has been entered, select Show Blank Grades. To include all items, select Select All.

Viewing Options

Page break between students

Select to print one student per page. Otherwise, the data will print continuously.

View Student Names

Select to display the student names on the report. Otherwise, the names are not printed on the report, and students can only be identified by their student IDs. The student IDs are always displayed on the report.

View all assignments due after

Select to narrow assignments by date, and enter a valid school date.

View Current or All Course Sections

Current	Select to narrow assignments to only course-sections for the current semester-cycle.
All	Select to show assignments for all course-sections.

❏ Click Generate.

The report opens in a new window, and you can print the report from that window.
The report selection page remains open on your desktop.

Student Notes report

Reports > Student Notes

This report displays any of the following notes for one or all courses, and for one or all students.

Course Notes: Notes entered in the Course Notes field on Settings > Manage Courses. These are comments and notes entered by teachers about their courses, such as reminders, announcements, and other course-specific information. These notes are displayed to parents in ParentPortal.
Student Course Notes: Notes entered by clicking the note icon next to the student's name on Grades > Assignment Grades. These are course-specific notes entered by teachers about the student, and the notes are associated with specific categories. These notes are note displayed to parents in ParentPortal.
Course Assignment Notes: Notes entered in the Notes field on Settings > Manage Assignments. These are notes entered by teachers about their assignments. The notes are displayed to parents in ParentPortal.
Student Assignment Notes: Notes entered by clicking the note icon next to the student's assignment grade on Grades > Assignment Grades. These are assignment-specific notes entered by teachers about the student. The teacher has the option to display the note to parents in ParentPortal.
IPR Notes: Notes entered in the Note field on Grades > IPR Comments. These are student-specific notes entered by the teacher about the student relative to the IPR. These notes are printed on the IPR that is distributed to parents.

❏ Specify report options:

Semester	The current semester is displayed. You can select a different semester. The selected semester affects the courses listed in the Course-Section drop-down list, but it does not affect the notes displayed; the notes are not semester-specific. For example, for a two-semester course, the notes are displayed for the entire year.
Cycle	The current cycle is displayed. You can select a different cycle.
Course-Section	Select the course-section for which to print the report. Or, select ALL to produce the report for all of your course-sections. The drop down lists the two-digit period and course name. The course number and section number are in parentheses.

❏ Under Notes Selection Options:

Student ID

Begin typing the student's ID. As you begin typing the ID, a drop-down list displays students whose student ID matches the numbers you have typed. From the drop-down list, select a student.

Select Note Type

Select one or more note types to be printed. The descriptions for each note type are listed above.

If you select Student Course Notes, the following fields appear:

Note Category	Select the category of notes you want to view. Or, select ALL to include all categories.
Notes Created By	Select a user name to see only notes entered by that user. Or, select ALL to include notes from all users.
Sort Order	Indicate if you want these notes sorted by note category or user name on the report.

❏ Under Viewing Options:

Include withdrawn students	Withdrawn students are not automatically included. Select the field to include withdrawn students in the report.
Page break between courses	Select to print one course per page. Otherwise, the data will print continuously.

❏ Click Generate.

The report opens in a new window, and you can print the report from that window.
The report selection page remains open on your desktop.

Percent Failing report

Reports > Percent Failing

This report provides the percentage of a teacher's students who have a failing working cycle average for each class, as well as a total for all of the teacher's classes. The data can be displayed in a pie chart or grid format. Non-graded courses are not included.

Administrative users have the option to view the data for all teachers across the campus.

NOTE: Background colors may not automatically print, depending on your browser settings. For more information, click here.

❏ Specify report options:

Semester

The current semester is displayed. You can select a different semester.

Cycle

The current cycle is displayed. You can select a different cycle.

Viewing Options

Include Withdrawn Students	Withdrawn students are not automatically included. Select the field to include withdrawn students in the report.
View Chart	Select to view the data in a pie chart as well as the grid format. If not selected, only the grid is displayed. The pie chart outer circle displays the data for all of the teacher's classes. If any of the teacher's students have failing averages, the pie chart inner circle displays a breakdown of failing students by class.

Admin Options

These fields are only displayed if you are logged on as an administrative user.

Across Campus

Select to view data for all teachers across the campus. Otherwise, grades are only displayed for the impersonated teacher’s courses.

Force page break between instructors	This field is enabled when Across Campus is selected. Select to include a page break between teachers.

❏ Click Generate.

The report opens in a new window, and you can print the report from that window.
The report selection page remains open on your desktop.

Multipurpose Reports:

Special Programs report

Reports > Special Programs

This report is only available to users who log on to TeacherPortal with a district- or campus-level security administrator user ID, or to teachers who have access to run the special programs report.

This report lists of the special programs for each student in the class.

Only the special programs selected by the campus are included. If enabled, the Generic column appears in the report and displays program information.

❏ Specify report options:

Semester

The current semester is displayed. You can select a different semester.

Course-Section

Select the course-section for which to print the report. The drop down lists the two-digit period and course name. The course number and section number are in parentheses.

As Of Date

Type a date in the MMDDYYYY format. Or, or click

to select a date from the calendar.

Viewing Options

View Student Names

Select to display the student names on the report. Otherwise, the names are not printed on the report, and students can only be identified by their student IDs. The student IDs are always displayed on the report.

View Current or All Course Section(s)

Select one:

Current	Select to narrow student data to only course-sections for the current semester-cycle.
All	Select to print student data for all course-sections.

These options are disabled if you are logged on as an administrative user and select Across Campus under Admin Options.

Admin Options

These fields are only displayed if you are logged on as an administrative user:

Across Campus

Select to view data for all courses across the campus. Otherwise, data is only displayed for the selected course-section or for the impersonated teacher’s courses.

If you are impersonating a teacher for whom no courses are defined, the message “No courses defined” is displayed at the bottom of the page, and the fields are disabled. However, once you select Across Campus, the message is removed because it may not apply to all teachers at the campus, and the fields are enabled.

View Without Course/Section & Instructor in Grid Format

This field is enabled when Across Campus is selected.

If selected:

If View Without Course/Section & Instructor in Grid Format is selected, the report data is displayed in a grid format, and the course-section and teacher are not displayed. The default sort is by student name; however, the grid can be re-sorted.

Sample:

Student ID	Student Name	Grade	Special Program

If not selected:

If View Without Course/Section & Instructor in Grid Format is not selected, the report is grouped by course-section. The report is similar to the report for non-administrative users; however, the teacher is listed for each course-section. For non-administrative users, the teacher is listed once at the top of the report.

Sample:

Course Nbr-Sec
Teacher Name

Student ID	Student Name	Grade	Special Program

Course Nbr-Sec
Teacher Name

Student ID	Student Name	Grade	Special Program

❏ Click Generate.

The report opens in a new window, and you can print the report from that window.
The report selection page remains open on your desktop.

Student Groups reports

Settings > Manage Student Groups

Group Manager (left grid)	Your existing groups are listed. Otherwise, the message “No Student Groups were found” is displayed.
Group Reports (right grid)	The available student group reports are listed; they are linked to the reports in the Reports > Student Group Reports submenu. Some of the group reports mirror other reports available in the Reports menu. If no groups exist, the message “No Student Groups Exist” is displayed in place of any reports.
Group Reports (left grid)	Click a report title to run the report for a student group: • The group Admin Student Grades page allows you to run the Admin Student Grades report for a student group. • The Attendance Summary report generates a summary report of student attendance for a specified student group. • The Student Grades Report (and UIL Eligibility) Report lists student working cycle averages for all of their courses, which allows you to determine UIL eligibility and locate students who may be at risk of losing eligibility. Courses in which the student has failing grades are shaded pink.

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