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The following tasks must be done before the first day of school.
Task | Resource |
---|---|
TxEIS Security Admin | |
❏ Review users and roles. NOTE: Use AskTED to search by school (set Information Type to Personnel). Changes must be made by the district's AskTED administrator. | ❏ Security Administration > Reports > List of Users by Permission ❏ Security Administration > Reports > List of Tasks Associated With Roles ❏ Security Administration > Reports > List of Security Users and Roles |
❏ Delete accounts for users who retired or are not returning. | Security Administration > Manage Users > Create/Edit User |
❏ Add accounts for new staff. | Security Administration > Manage Users > Create/Edit User |
ASCENDER ParentPortal Admin | |
❏ Set up online student enrollment and registration. | ASCENDER ParentPortal Admin: Enrollment & Registration |
Attendance | |
❏ Update attendance posting codes. | Attendance > Maintenance > District > Posting Codes |
❏ Update campus attendance options for each campus. | Attendance > Maintenance > Campus > Campus Options |
❏ Verify the attendance calendar and total yearly minutes for each track at the campus. | Attendance > Maintenance > Campus > Campus Calendar |
❏ Run reports for verification. | ❏ SAT1000 - Campus Recap Report ❏ SAT1100 - District Recap Report ❏ SRG0100 - Campus Information (see calendar on final pages) |
❏ Create all attendance letters that will be needed for the school year. | QuickGuide - TxEIS Attendance - Generate Attendance Letters |
❏ If using Student Activation/First Day Counts, inactivate all students at the campus. | TxEIS & txGradebook - Student Activation/First Day Attendance Counts (See Enter Campus Settings & Inactivate Students) |
Grade Reporting | |
❏ Update district master schedule. | Grade Reporting > Maintenance > Master Schedule > District Schedule |
❏ Update campus master schedule. | Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section |
❏ Update campus control options. | Grade Reporting > Maintenance > Tables > Campus Control Options |
❏ Verify that all track end dates are correct. | Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters |
❏ (Secondary campuses) Verify the GPA setup. | TxEIS Grade Reporting - Run Grade Averaging & Class Ranking and Print AARs (See Before You Begin) |
❏ (Elementary campuses) Set up numeric grade conversions for alpha grades in core and non-core courses. | Core: Grade Reporting > Maintenance > Tables > Elementary > Core Grd Cvsn Non-core: Grade Reporting > Maintenance > Tables > Elementary > Noncore Grd Cvsn |
❏ Select the type of grade that should appear on the report card for each course. | Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Course (Rpt Card Grd Type field) |
❏ (Secondary campuses) Run CTE reports for verification. | ❏ SGR0110 - Master Schedule PEIMS (Grd Rpting) (filter for CTE hours) ❏ SGR1600 - Career and Technology Code Verification ❏ SGR1650 - Career and Technology Audit |
❏ Enter schedules for newly enrolled students. | Grade Reporting > Maintenance > Walk-in Scheduler > Scheduler |
❏ Run reports for verification. | ❏ SGR1930 - Student Schedules (Plain Paper) ❏ SGR2055 - Student Schedules |
Graduation Plan | |
❏ Create/update district-level graduation plans. | TxEIS Graduation Plan (See Create Graduation Plans) |
Registration | |
❏ Enroll new students. | Registration > Maintenance > Student Enrollment |
❏ Set ParentPortal IDs for new students. | Registration > Utilities > Set Parent Portal IDs |
❏ Run reports for verification. | ❏ SRG0100 - Campus Information ❏ SRG0600 - Student Special Program Listing ❏ SRG0800 - Registration Forms ❏ SRG1200 - Student Status Changes by Program ❏ SRG1300 - Student Bus Information ❏ SRG1500 - Student At Risk Listing ❏ SRG1800 - Enrollment by District of Residence ❏ SRG1900 - Generic Programs Enrollment Count ❏ SRG2000 - Student Contact Information |
ParentPortal Settings in TxEIS | |
❏ Update ParentPortal district options. | Registration > Maintenance > Parent Portal > District |
❏ Update ParentPortal campus options. | Registration > Maintenance > Parent Portal > Campus |
txGradebook Settings in TxEIS | |
❏ Update txGradebook district options. | Grade Reporting > Maintenance > Gradebook Options > District > Options |
❏ Update txGradebook campus options. | Grade Reporting > Maintenance > Gradebook Options > Campus > Options |
❏ Update hint questions. | Grade Reporting > Maintenance > Gradebook Options > District > Hint Questions |
❏ Update txGradebook categories and weights. | Grade Reporting > Maintenance > Gradebook Options > Campus > Categories |
❏ Remove previous year admin users. | Grade Reporting > Maintenance > Gradebook Options > Campus > Administrative Users |
❏ Create new txGradebook admin accounts. | District: Grade Reporting > Maintenance > Gradebook Options > District > Administrative Users Campus: Grade Reporting > Maintenance > Gradebook Options > Campus > Administrative Users Discipline Approvers: Registration > Maintenance > Campus Profile > Campus Information Maintenance > Principal/Counselor |
❏ Enable txGradebook at all campuses. | Grade Reporting > Maintenance > Gradebook Options > District > Options (set txGradebook Use Flag to Enabled) |
txGradebook | |
❏ Teachers must create a new txGradebook account. NOTE: Teachers must know their Staff ID to create an account (Grade Reporting > Maintenance > Master Schedule > Campus > Instructor (to obtain Staff ID). | |
❏ Teachers must set up txGradebook courses, assignments, etc. |
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