Student Year-at-a-Glance
Before the School Year Begins
The following tasks must be done before the first day of school.
| Task | Resource |
|---|---|
| ASCENDER Security Admin | |
| ❏ Review users and roles. NOTE: Use AskTED to search by school (set Information Type to Personnel). Changes must be made by the district's AskTED administrator. | ❏ Security Administration > Reports > List of Users by Permission ❏ Security Administration > Reports > List of Tasks Associated With Roles ❏ Security Administration > Reports > List of Security Users and Roles |
| ❏ Delete accounts for users who retired or are not returning. | Security Administration > Manage Users > Create/Edit User |
| ❏ Add accounts for new staff. | Security Administration > Manage Users > Create/Edit User |
| ASCENDER ParentPortal Admin | |
| ❏ Set up online student enrollment and registration. | ASCENDER ParentPortal Admin: Enrollment & Registration |
| Attendance | |
| ❏ Update attendance posting codes. | Attendance > Maintenance > District > Posting Codes |
| ❏ Update campus attendance options for each campus. | Attendance > Maintenance > Campus > Campus Options |
| ❏ Verify the attendance calendar and total yearly minutes for each track at the campus. | Attendance > Maintenance > Campus > Campus Calendar |
| ❏ Run reports for verification. | ❏ SAT1000 - Campus Recap Report ❏ SAT1100 - District Recap Report ❏ SRG0100 - Campus Information (see calendar on final pages) |
| ❏ Create all attendance letters that will be needed for the school year. | QuickGuide - ASCENDER Attendance - Generate Attendance Letters |
| ❏ If using Student Activation/First Day Counts, inactivate all students at the campus. | ASCENDER & TeacherPortal - Student Activation/First Day Attendance Counts (See Enter Campus Settings & Inactivate Students) |
| Grade Reporting | |
| ❏ Update district master schedule. | Grade Reporting > Maintenance > Master Schedule > District Schedule |
| ❏ Update campus master schedule. | Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section |
| ❏ Update campus control options. | Grade Reporting > Maintenance > Tables > Campus Control Options |
| ❏ Verify that all track end dates are correct. | Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters |
| ❏ (Secondary campuses) Verify the GPA setup. | ASCENDER Grade Reporting - Run Grade Averaging & Class Ranking and Print AARs (See Before You Begin) |
| ❏ (Elementary campuses) Set up numeric grade conversions for alpha grades in core and non-core courses. | Core: Grade Reporting > Maintenance > Tables > Elementary > Core Grd Cvsn Non-core: Grade Reporting > Maintenance > Tables > Elementary > Noncore Grd Cvsn |
| ❏ Select the type of grade that should appear on the report card for each course. | Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Course (Rpt Card Grd Type field) |
| ❏ (Secondary campuses) Run CTE reports for verification. | ❏ SGR0110 - Master Schedule PEIMS (Grd Rpting) (filter for CTE hours) ❏ SGR1600 - Career and Technology Code Verification ❏ SGR1650 - Career and Technology Audit |
| ❏ Enter schedules for newly enrolled students. | Grade Reporting > Maintenance > Walk-in Scheduler > Scheduler |
| ❏ Run reports for verification. | ❏ SGR1930 - Student Schedules (Plain Paper) ❏ SGR2055 - Student Schedules |
| Graduation Plan | |
| ❏ Create/update district-level graduation plans. | ASCENDER Graduation Plan (See Create Graduation Plans) |
| Registration | |
| ❏ Enroll new students. | Registration > Maintenance > Student Enrollment |
| ❏ Input Immunizations provided during Registration enrollment of new students (Immunization due dates are set by Department of Health). | xxx . xxx . |
| ❏ Set ParentPortal IDs for new students. | Registration > Utilities > Set Parent Portal IDs |
| ❏ Run reports for verification. | ❏ SRG0100 - Campus Information ❏ SRG0600 - Student Special Program Listing ❏ SRG0800 - Registration Forms ❏ SRG1200 - Student Status Changes by Program ❏ SRG1300 - Student Bus Information ❏ SRG1500 - Student At Risk Listing ❏ SRG1800 - Enrollment by District of Residence ❏ SRG1900 - Local Program Enrollment Count ❏ SRG2000 - Student Contact Information |
| ParentPortal Settings in ASCENDER | |
| ❏ Update ParentPortal district options. | Registration > Maintenance > Parent Portal > District |
| ❏ Update ParentPortal campus options. | Registration > Maintenance > Parent Portal > Campus |
| TeacherPortal Settings in ASCENDER | |
| ❏ Update TeacherPortal district options. | Grade Reporting > Maintenance > TeacherPortal Options > District > Options |
| ❏ Update TeacherPortal campus options. | Grade Reporting > Maintenance > TeacherPortal Options > Campus > Options |
| ❏ Update hint questions. | Grade Reporting > Maintenance > TeacherPortal Options > District > Hint Questions |
| ❏ Update TeacherPortal categories and weights. | Grade Reporting > Maintenance > TeacherPortal Options > Campus > Categories |
| ❏ Remove previous year admin users. | Grade Reporting > Maintenance > TeacherPortal Options > Campus > Administrative Users |
| ❏ Create new TeacherPortal admin accounts. | District: Grade Reporting > Maintenance > TeacherPortal Options > District > Administrative Users Campus: Grade Reporting > Maintenance > TeacherPortal Options > Campus > Administrative Users Discipline Approvers: Registration > Maintenance > Campus Profile > Campus Information Maintenance > Principal/Counselor |
| ❏ Enable TeacherPortal at all campuses. | Grade Reporting > Maintenance > TeacherPortal Options > District > Options (set TeacherPortal Use Flag to Enabled) |
| TeacherPortal | |
| ❏ Teachers must create a new TeacherPortal account. NOTE: Teachers must know their Staff ID to create an account (Grade Reporting > Maintenance > Master Schedule > Campus > Instructor (to obtain Staff ID). | |
| ❏ Teachers must set up TeacherPortal courses, assignments, etc. |