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academy:year-at-a-glance-cycle-end-semester
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Student Year-at-a-Glance
End of Cycle/Semester
End of Semester
The following tasks must be done at the end of the semester.
❏ Complete all End of Cycle tasks, plus the following:
| Task | Resource |
|---|---|
| Grade Reporting | |
| ❏ Update report card messages. | Secondary campuses: Grade Reporting > Maintenance > Tables > Grade Reporting Tables > Rpt Card Messages Elementary campuses: Grade Reporting > Maintenance > Tables > Grade Reporting Tables > Rpt Card Msg Elementary |
| ❏ Identify all missing and incomplete grades. NOTE: The report can be distributed to instructors as a reminder to enter grades for accurate grade average calculations. | ❏ SGR1000 - Blank, Failing and Incomplete Grades NOTE: Be sure Check Student Entry/WD Dates for Blank Grades is N. Example: A student enrolls at the campus and in a course-section during cycle 2. If this parameter is set to Y, the semester grade will not be calculated because cycle 1 grades are blank. If the parameter is N, cycle 1 grades are skipped and the semester grade is calculated. |
| ❏ Set campus control option parameters correctly for the end of the semester. | Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters ❏ Current Semester = 1. ❏ Current Cycle = 2 (for 9-week cycles) or 3 (for 6-week cycles). ❏ Verify Track End Dates. |
| ❏ Verify that the campus control posting options are set correctly for the end of the semester. | Grade Reporting > Maintenance > Tables > Campus Control Options > Posting ❏ Allow Cycle Grade ❏ Allow Semester Grade ❏ Expect Exam Grade ❏ Allow Exempt Exam (if X is a valid semester exam grade for exempt students) ❏ Allow Alpha Exam ❏ Allow Numeric Exam ❏ Auto Citizenship ❏ Citizenship Grade |
| ❏ Indicate if semester exams are included in the semester average. | Grade Reporting > Maintenance > Tables > Campus Control Options > Computation (Include Exam in Semester Average field) |
| ❏ (Elementary campuses) Verify that all fields are set correctly for the end of the semester. | Grade Reporting > Maintenance > Tables > Elementary > Elem Grade |
| ❏ (Mainly elementary campuses) Verify course auto-grade options. | Grade Reporting > Maintenance > Master Schedule > District Schedule (Auto Grd field) |
| ❏ Update campus-wide txGradebook options. | Grade Reporting > Maintenance > Gradebook Options > Campus > Options |
| ❏ Update the txGradebook campus-wide message. | Grade Reporting > Maintenance > Gradebook Options > Campus > Options |
| ❏ Update the txGradebook district-wide message. | Grade Reporting > Maintenance > Gradebook Options > District > Options |
| ❏ Enable grade posting in txGradebook. NOTE: Notify instructors that they can enter comments and override grades as needed, and mark course-sections as 'Ready to Post.' Most campuses allow 3-5 days for posting. | Grade Reporting > Maintenance > Gradebook Options > Campus > Options (set Open for Grade Posting to Open) |
| ❏ Verify that all instructors are ready to post grades for the semester-cycle. | Grade Reporting > Maintenance > Teacher Posting Status |
| ❏ Post grades from txGradebook. | Grade Reporting > Utilities > Grade Posting From TxEIS txGradebook |
| ❏ Disable posting in txGradebook. | Grade Reporting > Maintenance > Gradebook Options > Campus > Options (set Open for Grade Posting to Close) |
| ❏ Compute attendance in the student's grade-course record so that it prints on report cards and teacher class rolls. | ❏ SGR1800 - Compute Attendance in Course Records |
| ❏ (Elementary campuses) Compute cumulative year-to-date averages (if the campus does not use semester averages). | Grade Reporting > Utilities > Grade Computation Elementary |
| ❏ (Secondary campuses) (Optional) Determine whether students meet the 90% attendance rule for awarding or denying credit. | ❏ SGR0450 - Attendance Percentage by Course |
| ❏ (Secondary campuses) Perform grade computation and credit assignment, if the campus awards credit (including middle school courses with credits that apply toward graduation). | QuickGuide: Compute Grades and Assign Credit |
| ❏ (Secondary campuses) Calculate grade averages and class ranking according to district policy. Some campuses may do beginning-of-the-year calculations at the end of semester 1. | TxEIS Grade Reporting - Run Grade Averaging & Class Ranking and Print AARs |
| ❏ (Optional) Print class rolls. Distribute to instructors as proof sheets for grade verification. | ❏ SGR0900 - Class Rolls (Student Grade Information) |
| ❏ Post corrected grades. | By individual: Grade Reporting > Maintenance > Student > Individual Maint > Grd Update By group: Grade Reporting > Maintenance > Student > Group Maint > Post Grades |
| ❏ Update campus control print options before printing report cards. |
|
| ❏ (Mainly secondary campuses) Assign control numbers to students by period, if you will be printing report cards by control number. | Grade Reporting > Utilities > Assign Control Numbers > Cntrl by Period |
| ❏ (Secondary campuses) Print transcripts. | ❏ SGR2047 - AAR Multi-Year |
| ❏ Print grade labels for all students. | Secondary campuses: ❏ SGR2081 - Student Grade Labels Elementary campuses: ❏ SGR2091 - Elementary Grade Labels |
| ❏ Print report cards. | Secondary two-semester campuses: ❏ SGR1300 - Secondary Report Cards (2 Semesters) Secondary four-semester campuses: ❏ SGR1350 - Secondary Report Cards (4 Semesters) Elementary campuses: ❏ SGR1400 - Elementary Report Cards |
| ❏ Print and save recommended reports. | ❏ SGR0280 - Grade Distribution Report ❏ SGR0450 - Attendance Percentage by Course ❏ SGR0900 - Class Rolls (Student Grade Information) ❏ SGR1000 - Blank, Failing and Incomplete Grades ❏ SGR1650 - Career and Technology Audit ❏ SGR2001 - A/B Honor Roll ❏ SGR2048 - Summary of Student Credits by Sch Yr ❏ SGR2060 - Grd Avg and Class Rnk - Info ONLY no Update ❏ SGR2070 - Grd Avg Info - By Student (Info Only) ❏ SGR2600 - Student Grd/Crs Override Proof List ❏ SGR4500 - txGradebook Assignment Audit Report Secondary campuses: ❏ SGR1175 - Report Card Proof List ❏ SGR1300 - Secondary Report Cards (2 Semesters) or ❏ SGR1350 - Secondary Report Cards (4 Semesters) Elementary campuses: ❏ SGR1400 - Elementary Report Cards ❏ SGR1401 - Elementary Principal's Proof List ❏ SGR2091 - Elementary Grade Labels |
| ❏ Increment Current Semester and Current Cycle. | Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters |
| ❏ Make midterm schedule changes. | Grade Reporting > Maintenance > Student > Individual Maint > Crs/Sec Change |
| Registration | |
| ❏ Run reports for verification. | ❏ SRG0600 - Student Special Program Listing ❏ SRG1200 - Student Status Changes by Program ❏ SRG2100 - Student Withdrawal Report |
| ❏ Gather documentation on leavers and movers (grade levels 7-12 only, per TEDS). | Registration > Utilities > TREx Export Or, manually follow up by contacting other districts. |
| Special Education | |
| ❏ Run reports. | ❏ SAT0000 - Absence Transaction List ❏ SAT0600 - Student Detail Report (set Print Sp Ed Only to Y) ❏ SEM0720 - Special Ed Student Active/Inactive List ❏ SEM0850 - PEIMS Verification List |
academy/year-at-a-glance-cycle-end-semester.1569867320.txt.gz · Last modified: 2019/09/30 13:15 (external edit)